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How to Prepare and Submit an Application
These application guidelines provide all of the information that you need to
submit an application.
To make your application easy to photocopy, use only paper clips or rubber bands
to fasten your material; no staples, please. Type or wordprocess all
application material using a 12 point or larger font. Submit all material on
one side only. Narrative material (excluding the Application Forms) must have a
margin of at least one inch on the top, bottom, and sides of pages so that it
can be copied and placed in notebooks for panel review.
For your application to be considered complete, all items must be included in
your application package, which must be postmarked (or show other proof of
mailing) no later than October 1, 2004. Applications that are determined to be
incomplete will be returned. Use the Application Checklist to make sure that
you include all required material in your package. You do not need to include
the checklist in your application package.
Please submit your application material in the order and format noted below:
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A self-addressed postcard. The Arts Endowment will complete
the postcard, apply postage, and return it to you to acknowledge receipt
of your application.
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Two copies of 1) a letter from
the Internal Revenue Service that reflects the applicant's current
501(c)(3) status and legal organization name, or 2)
the official document that identifies the applicant as a unit of
state or local government, or as a federally-recognized tribal
community or tribe. Local arts agencies applying for subgranting
projects also must include a copy of the city/county ordinance,
resolution, charter, or contract that assigns them the authority to
operate on their local government's behalf. This documentation is
required to demonstrate your eligibility and must be submitted with
each application to the Arts Endowment.
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The original (i.e., a set with original signatures)
and two copies of the Application Forms:
Basic Information
Application Narrative
Project Budget (Part 1 and Part 2)
Organization & Project Profile
Instructions for those items that require explanation are on the
form or immediately following the form. When you photocopy your two
copies of the completed Application Forms, be sure to copy only the
forms and not the instructions.
Application forms that can be filled out on a
computer are available on the Web site.
Application forms also may be reproduced on a computer, but they must
be identical replicas of the actual forms. Do not add pages. All
completed application forms must be mailed to the Arts Endowment in
hard copy format as part of the application package.
Two copies of a list of current board members including professional affiliations.
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Three sets of supplementary material (up to 20 pages per set) that can
enhance a panelist's understanding of the project. Include a concise sampling of items such as letters of support, biographies of key project-related personnel, brochures, published articles, documentation of a Web
site, maps, or other relevant documents.
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For applications from groups other than state arts agencies, three
copies each of letters from the relevant state arts agency(ies) that
reflect their support for and involvement in the project as the
state's only application to this category. Applications must
demonstrate how the project will relate to the state or region's
overall plan for the support of the arts.
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If appropriate to the project, a work sample(s) that can
demonstrate the artistic excellence and artistic merit of the project.
Submit one copy of audio or video cassettes, compact discs, CD-ROMs,
DVD-ROMs, slides, etc., and two copies of printed material such as
publications. Also complete and submit the Work Sample Index. See
"How to Submit Work Samples."
The Arts Endowment may copy or digitally convert work samples to
facilitate panel review. By submitting a work sample, you are giving
the Arts Endowment permission for reproduction and dissemination for
the purpose of panel review.
Complete application packages must be postmarked (or show other proof of
mailing) no later than October 1, 2004.
Late and incomplete applications will be returned. We strongly recommend that
you send material "return receipt requested." Without proof of mailing from the
delivery service, the Arts Endowment will not accept applications that are
delayed or lost in delivery.
If new information that significantly affects your application (including
changes in artists or confirmed funding commitments) becomes available after
your application is submitted, please send that information immediately to the
Folk & Traditional Arts staff (not the Application Processing office).
Label your application package as shown below and send it to:
Application Processing
Room 815
(Folk & Traditional Arts Infrastructure Initiative)
National Endowment for the Arts
1100 Pennsylvania Avenue, NW
Washington, DC 20506-0001
Be sure to include a complete return address on your package.
The National Endowment for the Arts continues to experience lengthy delays in
the delivery of First-Class mail. In addition, some or all of the First-Class
and Priority mail we receive may be put through an irradiation process. Support
material (e.g., CDs, videos, slides) put through this process has been severely
damaged. Until normal mail service resumes, please consider using a commercial
delivery service, particularly if you are sending time-sensitive material.
National Endowment for the Arts
webmgr@arts.endow.gov
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