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Why CCR was created?
In the past, any vendor who wanted to do business with more than one DoD site was required to submit the same business information to each and every site. This redundancy of paperwork not only created an administrative burden for both the government and the vendor, but also was a major source of administrative error and expense in terms of both time and money.
Because DoD is the largest purchaser of good and services in the world, the cost savings to be incurred by streamlining these administrative processes are dramatic. CCR was created to be the single repository of vendor data for the entire DoD to avoid this administrative duplication and allow contractors to take responsibility for the accuracy of their own important business information by supplying it directly to the government through a single registration.
The Mandate
In October 1993, the President issued a memorandum that mandated the Government reform its acquisition processes. Subsequently, the Federal Acquisition Streamlining Act (FASA) of 1994 was passed, requiring the establishment of a "single face to industry." To accomplish this, the DoD identified a centralized, electronic registration process known as CCR as the single point of entry for vendors that want to do business with the DoD. To this end, the Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 204.7300, requires contractors to register in the CCR to conduct business with the Department of Defense.
Who registers in CCR?
- According to the DFARS 204.7302, after May 31, 1998, prospective vendors must be registered in CCR prior to the award of a contract; basic agreement, basic ordering agreement, or blanket purchase agreement, unless the award results from a solicitation issued on or before May 31, 1998.
- Prime contractors are not required to have their subcontractors register in CCR. If a prime's subcontractor wants to bid directly for contracts with the DoD, they should register in the CCR.
- EFT and assignment of claims as stated FAR 52.232-33 Para. H.:
"EFT and assignment of claims. If the Contractor assigns the proceeds of this contract as provided for in the assignment of claims terms of this contract, the Contractor shall require as a condition of any such assignment, that the assignee shall register in the CCR database and shall be paid by EFT in accordance with the terms of this clause. In all respects, the requirements of this clause shall apply to the assignee as if it were the Contractor. EFT information that shows the ultimate recipient of the transfer to be other than the Contractor, in the absence of a proper assignment of claims acceptable to the Government, is incorrect EFT information within the meaning of paragraph (d) of this clause."
- A Government Agency is required to register if the awarded contract is governed by the FAR or DFAR.
Exceptions to the CCR registration requirement
The DFARS policy requiring registration in CCR applies to all types of awards except the following:
- Purchases paid with a Government-wide commercial purchase card
- Awards paid to foreign vendors for work performed OUTSIDE the United States
- Classified contracts or purchases (ref. FAR 4.401)
- Contracts awarded by deployed contracting officers in the course of military operations, including but not limited to contingency operations as defined in 10 U.S.C. 101(a) (13), or contracts awarded by contracting officers in the conduct of emergency operations, such as responses to natural disasters or national or civil emergencies
- Purchases to support unusual or compelling needs of the type described in FAR 6.302-2
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