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Training for Web Invoicing System (WINS) WInS is the Department of Defense system which allows vendors to submit invoices electronically via the Internet rather than submitting a hard copy via fax or through the mail. WInS has many advantages versus the normal hard copy submission of invoices including the elimination of mail time delays and internal system controls to prevent lost and misrouted invoices. Before a vendor can actually go into production with WinS, test invoices must be submitted and approved. These tests verify system compatibility and reduce the likelihood of transmitting inaccurate data. WInS Testing Partners guide vendors through the entire process. Additional WInS training/testing information is available at: https://ecweb.dfas.mil/notes
Army Single Face to Industry (ASFI) The Army Single Face to Industry (ASFI) (https://acquisition.army.mil) is the designated central web site where Army contracting activities post contracting opportunities. The contracting opportunities available on the ASFI require no registration on the part of industry. The contracting opportunities available on the ASFI are available for 'PUBLIC' viewing/downloading, etc. The ASFI does have a registration requirement if industry is interested in receiving notifications via e-mail of possible contracting opportunities, or desires to utilize the on-line Bid Response System (BRS). The notifications provided to industry are based on the vendors' registration within the Central Contractor Registration (CCR) System. The ASFI utilizes the vendor profile(s) for the Standard Industrial Code (SIC) and North American Industrial Classification System (NAICS). The registration process that the ASFI utilizes requires the CCR Point of Contact to initially register. The CCR Point of Contact becomes the administrator for the company in that they approve/revoke administrator/user privileges. Once the CCR Point of Contact (POC) has been approved other individuals within the company can commence the registration process. The registration process for the ASFI is documented at https://https5.redstone.army.mil/brs/asfi/. This document can either be viewed on the ASFI web site or can be downloaded.
Electronic Document Access (EDA) EDA (http://eda.ogden.disa.mil/) is a World Wide Web (WWW) based document repository system that supports information needs of the Defense Finance and Accounting Service (DFAS) and the CINCS/Services/Agencies (CSA) of the DoD. EDA combines Internet and Web technologies with electronic document management to eliminate paper files. EDA facilitates information sharing among DoD communities and provides secure access to single-source DoD official documents. EDA is a reference archive that provides the user a read-only view of various documents such as Contracts and Modifications, Vouchers, Government Bills of Lading (GBLs), Materials Acceptance and Accounts Payable Reports (MAAPRs), etc. Including recently added new document types, Non-Automated GBLs and Government Transportation Request (GTRs). The system provides users with an efficient method for storing, sharing, and retrieving documents. To facilitate Electronic Commerce (EC) between Vendors/Contractors and the Department of Defense (DoD), each Vendor/Contractor must provide an Electronic Business (EB) Point of Contact (POC) for their company in their CCR registration in order to access EDA. Your CCR POC is the only person with access to your company's active registration; therefore, you need to contact your CCR POC to establish the designated EB POC. For Assistance with EDA please contact:
Wide Area Workflow - Receipt and Acceptance (WAWF-RA) The registration process that WAWF-RA utilizes requires that each Vendor/Contractor provide an Electronic Business (EB) Point of Contact (POC) for their company in their CCR registration. Your CCR POC is the only person with access to your company's active registration therefore you need to contact your CCR POC to establish the designated EB POC. Also ensure you establish an organizational email address that receives WAWF-RA messages. An example is wawf@yourcompany.com. The goal of WAWF-RA (https://rmb.ogden.disa.mil/FuncInfo.html) is to enable authorized Government Vendors and DoD personnel access to the documents required for a payment action in a "paperless" environment. WAWF-RA provides the baseline technology for Government Vendors and authorized DoD personnel to generate, capture, and process receipt and payment-related documentation, via interactive Web-based applications. Authorized DoD users are notified of pending actions and are presented with a collection of documents required for processing the contracting or financial action. When the payment system is capable of receiving EDI transactions, the WAWF-RA system will send the appropriate EDI transaction sets. For Assistance with WAWF-RA:
Past Performance Information Retrieval System (PPIRS) The federal Past Performance Information Retrieval System (PPIRS) contains report cards assessing a vendor's past performance in doing business with the government. It is made available to government source selection officials who use the information as one of several factors in determining which company should be awarded a new contract. Contractors are encouraged to validate their own past performance information and to refer to records in PPIRS when preparing proposals. CCR provides the means to register them as a contractor user. To access PPIRS, the contractor must register a past performance point of contact in the Central Contractor Registration profile and generate a Marketing Partner Identification Number (MPIN). Your CCR POC is the only person with access to your company's active registration therefore you need to contact your CCR POC to establish the MPIN. Contractors may then log onto PPIRS using their DUNS number as a userID and their MPIN number as a password. It takes about a week to update PPIRS with newly activated MPIN numbers. New information is made available every Thursday morning. Contractors who have successfully obtained an MPIN may find that there are no records available on them in PPIRS. This is either because the contractor has no contracts meeting the thresholds for report cards (in DoD, $1M for services and information technology and $5M for systems and operations support, $100K for federal agencies), or because the reports have not yet been written. Contractors are encouraged to contact their customers to ensure that the reports are written. Information on collection and use of past performance data which is applicable to both civilian agencies and DOD is identified in the OFPP guide, "Best Practices for Collecting and Using Current and Past Performance Information" available at http://oamweb.osec.doc.gov/pbsc/library/OFPPbp-collecting.pdf. Further information on Department of Defense policies and procedures is available in the Guide to Collection and Use of Past Performance Information, at http://www.acq.osd.mil/ar/pastperf.htm#policy. Contractors who are having trouble accessing PPIRS or want additional information should contact the PPIRS Help Desk at (603) 431-9460 ext. 486. PPIRS is available at http://www.ppirs.gov.
Federal Technical Data Solution (FedTeDS) The Federal Technical Data Solution (FedTeDS), www.fedteds.gov, is an E-Gov Integrated Acquisition Environment (IAE) initiative designed to safeguard sensitive acquisition related information during the solicitation phase of the procurement cycle. FedTeDS safely and securely handles the on-line distribution of Sensitive But Unclassified (SBU) technical acquisition data. Currently the Department of Defense (DoD), Department of Homeland Security (DHS), General Services Administration (GSA), Department of Treasury (Treas), and the New York Mass Transit Authority (NYMTA) utilize FedTeDS to distribute SBU technical acquisition data. In order to register with FedTeDS as a vendor/contractor, your company must first select an MPIN from the CCR website. MPINs are personal codes that must have 9 digits, with at least one alpha character and one numeric character (no spaces or special character permitted). Please note that MPINs are not the same as TPINs. Your CCR POC is the only person with access to your company's active registration, therefore please contact your him or her to establish an MPIN. Once you have established an MPIN, visit www.fedteds.gov and click on 'Register with FedTeDS' to fill out the 'Vendor Registration Form.' In addition to an MPIN, you will also need either a CAGE Code or DUNS Number. For Assistance with FedTeDS, please contact the help desk at (703) 653-7000 M-F, 8:30 to 5:30 ET or at help@fedteds.gov.
Federal Business Opportunities (FedBizOpps) www.fedbizopps.gov is a single point of entry for all active Department of Defense solicitations. www.fedbizopps.gov receives data from the Army, Navy, Air Force, Marine Corps, and other Defense agencies, and organizes it into one easy-to-search database of opportunities. At this web site, vendors will also find links to procurement information, resources and e-government sites that will help in competing for business. The site is free and open to the public. The newest capability of FedBizOpps is the email notification system that is integrated with CCR. When you register in CCR and provide your NAICS, SICs, FSC's and Marketing POC you will automatically be sent emails alerting you that an open solicitation matching your information is posted on FedBizOpps. Your CCR POC is the only person with access to your company's active registration therefore you need to contact your CCR POC to establish the Marketing POC. For Assistance with BusOpps:
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