Transportation Audits Transportation Audits Overview
GSA works to identify and recover Transportation Service Provider (TSP) overcharges and other debts relating to transportation bills paid by agencies around the world. Each year, GSA detects and recovers millions of dollars in overcharges.
Prepayment Audit of Government Transportation Billing Documents. GSA has contracts with commercial auditing firms to provide prepayment audit services to agencies. Special Item Number 520-10 of the Financial and Business Solutions (FABS) Schedule is available for use by agencies.
Contractors shall provide these services on a cost-per-bill basis, depending on the transportation mode. Audit management reports are available at an additional cost. Transportation bills transmitted by electronic commerce are audited at a reduced price from the cost for auditing transportation bills submitted by hard copy.
Prepayment audits are mandatory. Agencies can utilize the schedules program by issuing task requests to any one or any combination of GSA prepayment audit contractors.
Basic Service. The contractor audits the bills and other documents received within five calendar days, determines whether the bill contains the lowest charges applicable to the movement, and upon completion, returns the bills to the agency. Upon identifying an over billing, the contractor prepares a statement of differences and provides copies to the billing TSP, the ordering agency, and GSA. By issuing a statement of differences, the contractor is obligated to evaluate any resulting TSP claim.
The service is also available via Electronic Commerce, which provides the capability to receive and transmit invoices and shipment information via computer-to-computer transactions.
Additional Services. Agencies also have the option of acquiring additional services provided in the contract as follows:
Participation in GSA's Multiple Award Schedule for prepayment audit services provides agencies with access to commercial firms that can ensure agencies are paying the lowest applicable rate for their transportation bills.
For more information regarding transportation audits, refer to the Transportation Audits Contacts.
Last Modified 10/5/2004
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