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  Meeting/Conference Space RFP

RFP Number:


General Information

Post date:

October 04, 2004

Due date:

October 19, 2004

Event name:

SBE Advisory Committee Meeting

Proposed event dates:

November 4 and 5, 2004

Alternate dates:



Arlington, VA

Other requirements:

Within 10 miles from The National Science Foundation.

Lodging Requirements

Sleeping rooms:


Meeting Space Requirements

Meeting rooms:

One large room to accomodate 50-75 attendees.

Other information:

The large meeting space should be set-up with a U-shape table with seating capacity for 25 in the front and conference style set-up in the back of the room.

Audio Visual and/or Information Technology Requirements

Overhead projection package (including: overhead projector, projection cart, appropriate tripod screen):

Yes, one per day.

LCD data projector:

Yes, one per day.


Yes, 13--1 per 2 people.

Other AV:

One conference phone is needed in the large meeting room.

Refreshment Requirements

AM break:

Yes, light refreshments only for approximately 50 attendees.

PM break:

Yes, light refreshments only for approximately 50 attendees.

Other information:

The Government reserves the right to select the vendor which provides the best overall technical/service package for the meeting.

All pricing is subject to the government perdiem for the location or county specified in this request for proposal.

Basis of Award

Awards will be made based on the contractor's ability to meet the government's requirement, price, past performance and what is the best value to NSF.

Submission of Proposals

All proposals in response to this RFP must be submitted online via the Proposal Submission Form by the due date stated above. Any questions should be submitted via email to Kimberely A. Johnson at Responses will be sent via email to all interested parties.


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