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  Meeting/Conference Space RFP

RFP Number:


General Information

Post date:

August 20, 2004

Due date:

October 22, 2004

Event name:

Information Technology Experiences for Students and Teachers (ITEST) Preliminary Panel Mtg.

Event description:

A panel of experts are being invited to review preliminary proposals received against the ITEST solicitation # 02-147.

Proposed event dates:

November 3-5, 2004

Alternate dates:

November 8-10, 2004


Washington Metro Area

Other requirements:

The site for the meeting should be within walking distance to the subway systems. Not more than four city blocks.

Lodging Requirements

Sleeping rooms:


Meeting Space Requirements

Meeting rooms:

1 Large room for orientation

Breakout rooms:

Three break-out rooms

Office space:

not required

Registration room/space:

Regristration Space w/table 1st day only

Other information:

The large room for orientation will need to be set-up theatre style to accommodate 40 people. The break-out rooms will need to be set-up conference style -- there will be about eight computers set up per room.

Audio Visual and/or Information Technology Requirements

Overhead projection package (including: overhead projector, projection cart, appropriate tripod screen):

Overhead Package required.

Slide projection package (including: slide projector, projection stand, appropriate tripod screen, appropriate zoom lens, wireless remote control):

Not required.



VHF player:


DVD player:


LCD data projector:




IT requirement: T1 line:


Flip chart package (including stand, pad, and markers):


Other AV:

None required.

Refreshment Requirements

AM break:

For three days

PM break:

For three days

Other information:

The Government will select the proposal which provides the best value.

All pricing is subject to the government perdiem for the location or county specified in this request for proposal.

Basis of Award

Awards will be made based on the contractor's ability to meet the government's requirement, price, past performance and what is the best value to NSF.

Submission of Proposals

All proposals in response to this RFP must be submitted online via the Proposal Submission Form by the due date stated above. Any questions should be submitted via email to Kimberely A. Johnson at Responses will be sent via email to all interested parties.


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