AUTHORITY:

Originally established by Executive Order 13011 (Federal Information Technology) and later codified by the E-Government Act of 2002, the Chief Information Officers Council (the CIO Council) is the principal interagency forum to improve agency practices for the management of information technology. The CIO Council is one element of an interagency support structure established to achieve information resource management (IRM) objectives delineated in legislation including the E-Government Act of 2002 (Public Law 107-347), Government Paperwork Elimination Act (GPEA), Paperwork Reduction Act (PRA), Government Performance and Results Act (GPRA), and the Information Technology Management Reform Act of 1996 (ITMRA). The CIO Council is a forum to improve agency practices related to the design, acquisition, development, modernization, use, sharing, and performance of federal government information resources. The CIO Council will communicate its findings to the Office of Management and Budget and to other executive agencies.

PURPOSE:

The CIO Council shall perform functions that include the following:

• Develop recommendations for the Office of Management and Budget (OMB) on federal government information resources management policies and requirements
• Share experiences, ideas, best practices, and innovative approaches related to information resources management
• Assist the Administrator of the Office of Electronic Government and Information Technology (OMB) in the identification, development, and coordination of multi-agency projects and other innovative initiatives to improve federal government performance through the use of information technology
• Promote the development and use of common performance measures for agency information resources management under Chapter 36 and Title II of the E-Government Act of 2002
• Work as appropriate with the National Institute of Standards and Technology and the Administrator of the Office of Electronic Government and Information Technology (OMB) to develop recommendations on information technology standards developed under section 20 of the National Institute of Standards and Technology Act (15 U.S.C. 278g-3) and promulgated under Section 11331 of Title 40, and maximize the use of commercial standards as appropriate, including the following:

• Standards and guidelines for interconnectivity and interoperability as described under section 3504
• Consistent with the process under section 207(d) of the E-Government Act of 2002, standards and guidelines for categorizing federal government electronic information to enable efficient use of technologies, such as through the use of extensible markup language
• Standards and guidelines for federal government computer system efficiency and security

• Work with the Office of Personnel Management to assess and address the hiring, training, classification, and professional development needs of the related to information resources management
• Work with the Archivist of the United States to assess how the Federal Records Act can be addressed effectively by Federal IRM activities
• Seek the views of the Chief Financial Officers Council, Federal Acquisition Council, Chief Human Capital Officers' Council, Budget Officers Advisory Council, and other key groups of federal management and program officials, as well as industry, academia, and federal, tribal, and state and local governments, on matters of concern to the Council as appropriate

The CIO Council vision is to be a resource to help the federal government work better and cost less by promoting the efficient and effective use of agency information resources. The CIO Council supports business process reengineering, continuous process improvement, and measurable increases in employee productivity in the performance of work related to the achievement of agency objectives.

RELATIONSHIPS:

The CIO Council may nominate members to serve on related councils, such as the Chief Financial Officers Council (CFO-C), the Federal Acquisition Council (FAC) and the Chief Human Resource Officers Council (CHCO).

The CIO Council will exchange information and perspectives with these boards and councils, and other governmental policy and standards bodies, such as the National Institute of Standards and Technology. The Council will serve as a filter to reflect agencies' views and the impacts of pending IRM policies and standards before they are promulgated.

MEMBERSHIP:

• The Deputy Director for Management (DDM) of the Office of Management and Budget, who shall act as executive chairperson of the Council
• The Administrator of E-Government and Information Technology, Office of Management and Budget, who shall act as director and lead the activities of the Council on behalf of the chairperson
• The Administrator of the Office of Information and Regulatory Affairs
• The Chief Information Officer, one Deputy Chief Information Officer, and the Chief Technology Officer (if one has been designated) of each agency described under section 901(b) of title 31
• The Chief Information Officer, one Deputy Chief Information Officer, and the Chief Technology Officer (if one has been designated) of the Intelligence community
• The Chief Information Office, one Deputy Chief Information Officer, and the Chief Technology Officer (if one has been designated) of the Department of Homeland Security
• The Chief Information Officer, one Deputy Chief Information Officer, and the Chief Technology Officer (if one has been designated) of the Department of the Army, the Department of the Navy, and the Department of the Air Force, if chief information officers have been designated for such departments under section 3506(a)(2)(B)
• Two small agency Council representatives, designated under the authority of the CIO Council
• Any other officer or employee of the United States designated by the CIO Counci

Ex officio:

• General Accounting Office (GAO) Representative
• Chief Financial Officers Council Representative
• Federal Acquisition Council representative
• Chief Human Capital Officer's Council representative
• Associate Administrator for Governmentwide Policy, General Services Administration
• At least one state and local government representative
• Others designated by vote of the CIO Council

Voting agencies listed in E.O. 13011 will get one vote per department or agency. In accordance with E.O. 13011 the two representatives for small agencies will have one vote each. There is no minimum requirement to establish quorum at a meeting. The number of members required for a quorum will be the number of members at a meeting. The CIO and Deputy CIO may send their representative to a meeting, but only the CIO or Deputy may vote on behalf of their agency or department.

Ex-officio members are invited to contribute their particular skills and expertise to projects and work groups, but will not vote. At the option of the officers, and considering advice from the members, representatives of other organizations may be periodically invited to attend, observe, or contribute to meetings and activities.

OFFICERS:

The Administrator for the Office of E-Gov and Information Technology (of OMB) shall be the Director of the CIO Council and lead the activities of the CIO Council on behalf of the Deputy Director for Management.

The CIO Council from among its members shall select the Vice-Chairperson of the CIO Council. The Vice-Chairperson shall be an agency CIO, serve a two-year term (or two consecutive one-year terms under the current E-Government Act, pending technical amendment to the current statute, which provides for a one-year term), and may serve multiple terms.

PROCEDURES:

• The Council Chairperson will establish the procedures for promulgating Council decisions and resolutions.
• The General Services Administration will maintain an official archive of all minutes and Council documents and staff the CIO Council and Executive Committee
• An Executive Committee, chaired by the Vice-Chairperson and consisting of the chairpersons of the Council's standing committee, representatives from OMB, and the GSA executive secretariat, shall meet regularly to determine issues and agendas for the CIO Council.

COMMITTEES:

The CIO Council has the authority to establish standing committees and working groups as necessary to consider items of concern of the Council, such as committees to address information technology best practices, IT workforce, and the Federal Enterprise Architecture. The committees will be chaired by an agency CIO or Deputy CIO.

PROJECTS:

When it is necessary to establish ad-hoc task groups to address particular items, a Council member shall head each such task group.

STAFF SUPPORT:

The Administrator of General Services shall provide administrative and other support for the Council. The GSA staff will be given the title of executive secretariat. OMB and the Vice-Chair also will provide for staff support to the Council as needed.

Adopted by unanimous vote on November 19, 2003 in Washington, D.C.