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About OVCOJP SealMessage From the DirectorOVC Publishing Guidelines for Print and Web MediaNCJ 205247 / August 2004
Submission DeadlinesSubmission RequirementsPublishing ProcessProduct TypesWriting for PrintWriting an E-PubFormatting References/EndnotesCopyright & Policy RequirementsHome
Publishing Process

When OVC receives your complete submission package, the OVC can begin the publishing process. Steps include—

Initial Review

OVC may guide the product through an external peer review process after receiving the draft text 120 days before the grant or contract end date. The OVC grant monitor will then return the product—with reviewers' comments—to you for revision. When OVC receives the revised draft, it will submit the product to individuals within the Office of Justice Programs (OJP) and the U.S. Department of Justice (DOJ) for review and comment. Based on the extent of these comments, OVC may again return the product to you for additional revision. When OVC receives the final draft with all comments incorporated, it will complete an editorial assessment of the product and estimate the production costs. The OVC director will then provide approval for the publishing and dissemination process to begin.

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Editing and Graphic Design

The OVC Publications Unit will perform an initial edit of the product. After the initial edit is completed, and approved by the grant monitor, the product will undergo a quality control review and move forward to design and formatting.

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OVC/DOJ Approval

The final formatted version of the product, including all appropriate OVC documentation, will be forwarded through the OVC deputy director, the OVC director, and the Office of the Assistant Attorney General (OAAG) for final review and approval. Once approved, advanced notification of the product's anticipated release date is sent to the U.S. Attorney General.

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Dissemination of the Publication

The product's dissemination plan will be reviewed and finalized by the appropriate OVC grant monitor and division director in conjunction with the OVC deputy director and director. As appropriate, the OVC Publications Unit will coordinate the press release process in conjunction with OJP's Office of Communications (OCOM), upload the publication on OVC's Web site, and coordinate any bulk mailings through the OVC Resource Center (OVCRC).

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This document was last updated on August 20, 2004