Secretary (Office Automation)

GS-0318-6/7
Salary:$33,431 - $48,131 per annum

Promotion Potential: GS-07

DEPARTMENT: Small and Medium Enterprise/ Finance Department

DUTY STATION: Washington, DC

OPENING DATE: August 10, 2004

CLOSING DATE: August 23, 2004

ANNOUNCEMENT NO.: 42-04

THIS IS A MERIT PROMOTION AND DELEGATED EXAMINING ANNOUNCEMENT 

THOSE WHO APPLIED UNDER 33-04 NEED NOT REAPPLY AND WILL BE CONSIDERED

AREA OF CONSIDERATION: All sources (Status and Nonstatus may apply)

Relocation expenses will not be paid.

The Overseas Private Investment Corporation provides political risk insurance, financing, and a variety of investor services to encourage US private investment in developing nations and emerging economies around the world. OPIC is a Federally owned corporation, and its employees are primarily in the competitive civil service. In addition to standard Federal benefits, OPIC offers transportation subsidies, an annual bonus program, and a program for pre-tax health and child care expenses.

DUTIES: The incumbent of this position will provide a variety of clerical, administrative and secretarial services to a Director or Managing Director, and to other professional staff members in the SME Finance Department. Receives calls and visitors to the office, personally taking care of matters and questions. Maintains calendars, makes appointment and arrangements for meetings and conferences. Operates a typewriter, transcribes from a Dictaphone, uses a personal computer utilizing a variety of software to perform office functions. Receives, controls and reviews incoming correspondence and documents. Sets up and maintains individual and project files. Makes travel arrangements, itineraries and prepares travel orders and expense vouchers. Prepares and maintains time and attendance records for supervisor and other office staff. Performs other related duties as assigned. Maintains and generates reports utilizing SME Finance's pipeline information systems and information gathered from staff.

QUALIFICATIONS: The basic qualification requirement for the GS-6 level is at least 1 year of specialized experience equivalent to the GS-5 level in the Federal service. The basic qualification requirement for the GS-7 level is at least 1 year of specialized experience equivalent to the GS-6 level in the Federal service. Specialized experience is experience that is directly related to the work of the position to be filled, and which has equipped the applicant with the knowledge, skills and abilities to perform successfully the duties of the position. This is experience which demonstrates knowledge of administrative office management and office automation. Qualification requirements are based on the U.S. Office of Personnel Management's "Qualification Standards Operating Manual."

This position requires the ability to type at least 40 words per minute. You must submit a statement certifying that you type this speed.

SELECTIVE FACTORS: (Mandatory)

Excellent word processing skills using a variety of software applications.

Quality Ranking Factors:

1. Demonstrated skill using a variety of software applications, especially Microsoft office applications i.e., Word, Excel, Access and PowerPoint. 

2. Ability to organize and perform administrative office functions, especially in a corporate environment. 

3. Ability to draft, format and edit a variety of documents, with correct spelling, punctuation and grammar.

4. Ability to set up domestic and international itineraries, make travel arrangements and prepare travel reimbursements.

NOTE: Applicants must address the selective placement factors and quality ranking factors in writing. Individuals not addressing the factor and criteria may be found ineligible and/or may not receive appropriate credit for these factors. Please provide clear, concise examples of education, experience or training that enabled you to acquire the knowledge, skills and abilities described in the factors.

OTHER REQUIREMENTS: 1) US citizenship, 2) ability to obtain a Secret security clearance, and 3) new appointees will be required to serve a one-year probationary period.

BASIS OF RATING: 

DEU: Competitive examining authority has been delegated to OPIC by the US Office of Personnel Management. Applicants who do not have Status as Federal employees will be rated by the OPIC Delegated Examining Unit (DEU) on the extent and quality of their experience and education as described in their application package. Only education or experience acquired by the closing date will be considered under the DEU. Veterans who wish to be rated under both Merit Promotion and DEU must submit two separate application packages, otherwise they will only be considered under DEU procedures.

MERIT PROMOTION: Qualified status candidates applying under the merit promotion program will be evaluated on the extent and quality of their experience, education and training; related awards and recognition; supervisory appraisals; and, as required, a personal interview. Status candidates who wish to be rated under both merit promotion and delegated examining must submit two separate application packages, otherwise they will only be considered under merit promotion. Under merit promotion, qualification requirements must be met within 30 days of the closing date of this announcement.

NOTICE TO FEDERAL EMPLOYEES ELIGIBLE FOR THE INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN: Proof of ICTAP eligibility is required. Submit copies of: (1) RIF separation notice, OWCP or Federal disability retirement termination notice, etc; (2) current (or last) performance rating of record of at least fully successful or equivalent; (3) position description cover sheet for position from which separated or official document showing full performance level, and (4) latest Notice of Personnel Action, SF 50. Failure to provide proof of ICTAP eligibility will impact your consideration for special selection priority for this position. In order to be determined as a "well qualified" applicant, you must meet the well qualified criteria for the Quality Ranking Factors in the crediting plan for this position

APPLY TO: 

Overseas Private Investment Corporation

 Human Resources Management 

1100 New York Avenue, NW 

Washington, DC 20527 

(FAX: 202-408-9853) 

(Email: jobs@opic.gov)

SUBMIT: (All application material is due in the Human Resources Management office by 5:00 p.m. on the closing date. Postmark dates will not be considered. Applicants will be evaluated based on the information received as of the closing date. Material received after the closing date will not be considered. Candidates who fail to submit both a resume or application AND a supplemental statement as required below will NOT be considered.)

1. SF 171, OF-612, "Optional Application for Federal Employment" OR any other written format you choose. If you choose to submit a resume or other format, it must contain the required information outlined on the last page of this announcement. Incomplete information may adversely affect your consideration. 

2. Supplemental statement addressing the selective factors and quality ranking factors listed above - give specific examples of experience and training.

3. SF-50 and performance appraisal from status applicants and DD214 from nonstatus applicants claiming veteran preference.

NOTES:

1. Applicants are encouraged to either fax or email their applications, supplemental statements and other required documents. 

2. OPIC provides reasonable accommodations to applicants with disabilities. If you need an accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. 

3. For mailed forms, call: (202) 336-8529. 

4. For further information call Larry Mentzer on (202) 336-8530.

5. OPIC program information is available on www.opic.gov. 

6. USC 3303, as amended, prohibits soliciting, making, receiving, or accepting political recommendations for this position

Required Information
(Incomplete information may adversely affect your consideration for this position.)

Job Information
- Announcement number, and position title and grade(s) for which the applicant is applying

Personal Information
- Full name, mailing address, day and evening phone numbers
- Social Security Number
- Country of citizenship (must be U.S. citizen to be eligible)
- Veteran Preference, if applicable (failure to submit timely proof may adversely affect your preference)
- Attach latest report of Separation from Active Duty (DD-214) to establish honorable discharge from military service
- Attach SF-15 & required proof (i.e., DVA letter) if you are claiming a 10-point veteran preference
- Special appointment eligibility (e.g., 30% compensable disability, handicap, Peace Corps, etc.). Attach supporting documentation.
- If you are or were a Federal government employee, please attach your latest SF-50 (Notice of Personnel Action), indicate highest Federal civilian grade and dates held and attach a copy of your latest performance appraisal

Education
- A. Colleges and Universities
      Name, city, state
      Major(s)
      Type of degree and year received (or total semester/quarter hours earned)
 -B. Professional training, or other relevant educational programs. Show dates and total hours of program.

Job-Related Work Experience
For both paid and non-paid relevant work experience, please provide:
- Job title (include series and grade if Federal job)
- Name of employer, supervisor’s name, and supervisor’s telephone number (please indicate if you do not want us to contact your current supervisor)
- Starting and Ending dates (month and year)
- Hours worked per week
- Annual salary
- Duties and accomplishments

Other Job-Related Qualifications
- relevant skills (e.g. foreign languages, computer software/hardware)
- relevant training courses
- relevant current certificates and licenses
- relevant honors, awards, etc. (e.g., memberships in professional and honor societies, publications, leadership activities, performance awards). Give dates, but do not send documents
- narrative statement describing possession of advertised selective and quality ranking factors

For more information, please read OPM’s OF-510, "Applying for a Federal Job"