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Ethics
Criteria for Designating Positions/Functions for Confidential Financial
Disclosure
Background
Financial disclosure is established as a mechanism to safeguard employees
and their agencies. Through disclosure potential conflicts of interest
are identified and avoided at an early stage. Generally, employees identified
for disclosure have duties that are likely to affect non-Government
entities. Identification of these employees is made by grade, duties
and responsibilities outlined in a position description, or by special
assignment/appointment.
Definition
COLLABORATOR (Special Government Employee):
an employee appointed to serve no more than 130 days in a period of
365 days with or without pay.
Abbreviations
ADODR - Authorized Departmental Officer's Designated Representative
CFR - Code of Federal Regulations
CO - Contracting Officer
COR - Contracting Officer's Representative
Coverage
The following chart contains criteria for identification of required
filers.
EMPLOYEES WHO MUST FILE
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CRITERIA
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REASON FOR FILING
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Employees paid 120% of the GS-15 pay rate
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Based on level of authority for action taken on behalf of the Government.
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Required by the Ethics in Government Act.
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Certain employees paid at or below GS-15
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File when activities involve making personal and substantial decisions
or using significant judgment related to actions listed in the next
column.
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Employees involved with:
- contracting or procurement;
- administering or monitoring grants, subsidies, licenses
or other benefits (including ADODRs and CORs);
- regulating or auditing any non-Federal entity; or
- performing other activities having a direct and substantial economic
effect on a non-Federal entity.
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Collaborators, Consultants, Panel Managers and other Special Government
Employees
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All must file with each new appointment and reappointment.
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5
CFR 2634.904 requirement.
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Volunteers
Volunteers are not required to file either the Public or Confidential
Financial Disclosure Report.
Authority to
Direct Disclosure
& Form Required
Authority to order disclosure is limited to two offices. Employees
are required to file as follows:
EMPLOYEE
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OFFICER AUTHORIZED TO ORDER DISCLOSURE
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FORM
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Above GS-15 pay equivalent
Employees with Schedule C appointments (political employees serving
as special/
confidential assistants)
Collaborators, Consultants, Panel Managers and other Special Government
Employees paid 120% above the GS-15 rate
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Alternate Agency Ethics Official, USDA Office of Ethics
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SF-278,
Public Financial Disclosure Report
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GS-15 and below or equivalent
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Chief of the Employee Relations Branch, Human Resources Division
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OGE
Form 450, Confidential Financial Disclosure Report
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Unpaid Collaborators, Consultants, Panel Managers and other
Special Government Employees
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Chief of the Employee Relations Branch, Human Resources Division
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OGE
Form 450, Confidential Financial Disclosure Report
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Improper
Determination
Employees who believe that
they have been improperly identified for Financial Disclosure
should formally request a review of their duties by their individual
Ethics Advisor. A copy of the current position description must
be included with the request for review.
Last updated: 09/28/2004
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