June
10, 1999
Circular
No. A-127--Revised
Transmittal Memorandum No. 2
TO THE HEADS OF EXECUTIVE
DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Financial
Management Systems
This Transmittal Memorandum
revises Circular No. A-127, "Financial Management Systems", dated
July 23, 1993, by revising Sections 8d and 9b. It also will add
new Sections 9a(3) and 9c. These changes are being made to reflect
recommendations from the Chief Financial Officers (CFO) Council.
These recommendations change the process for acquiring software
to meet core financial system requirements by eliminating the restriction
to only acquire the software and related services from the FMSS
Schedule, and to provide for software testing that is independent
of the procurement process. These updates will become effective
on the dates specified in the attachment. A complete revision of
Circular A-127 is forthcoming in the near future which will incorporate
these changes in the text of the Circular.
All questions or inquiries
concerning OMB Circular A-127 should be addressed to the Office
of Federal Financial Management, Federal Financial Systems Branch,
telephone number 202/395-6903.
Jacob J. Lew
Director
Attachment
The changes
to Circular A-127 are as follows.
- Section 8d of the
current Circular should be deleted in its entirety and replaced
with the following:
- 8d(1)Use of "Off-the-Shelf"
Software. Agencies replacing software to meet core financial
system requirements are required to use the GSA FMSS Multiple
Award Schedule until its expiration on September 30, 1999. As
of October 1, 1999 agencies replacing software to meet core financial
system requirements are no longer required to use the GSA FMSS
Multiple Award Schedule; they must use "off-the-shelf" software
that has been tested and certified through the JFMIP software
certification process as meeting JFMIP Core Financial Management
System Requirements. Agencies may purchase this software using
the strategy and procurement vehicle they believe will best enable
them to meet their needs in a timely and effective manner following
the competition requirements associated with the procurement vehicle
being used to conduct the acquisition.
- In addition, agencies
will notify JFMIP that a core financial management software procurement
is planned - - preferably prior to, or in the early phases of,
acquisition planning. JFMIP will electronically post a public
message to permit interested certified system vendors to market
agencies. The sole purpose of this message is to facilitate agency
market research. This message is not intended to, and shall not,
serve as an invitation for offerors to submit bids, proposals,
or quotes.
- OMB policy pertaining
to using "off-the-shelf" software is contained in OMB Circular
A-130 and must be followed when replacing financial management
systems.
- 8d(2) Software
Certification Testing. "Off-the-shelf" software will be tested
to ensure that it meets core financial system requirements as
defined in the Core Financial System Requirements document
published by JFMIP. JFMIP will coordinate the testing process
and issue software certifications. Information on the details
of the certification testing process and its results will be available
to any interested Federal agency for any certified software package.
2. A new section
9a(3) is being added to the current Circular as follows:
- 9a.(3) Notify
JFMIP on Plans to Acquire Core Financial System Software.
Agencies shall notify JFMIP on plans to acquire software supporting
core financial system functions.
- Section 9b of
the current Circular is revised to read as follows:
- 9b. GSA Responsibilities.
GSA is responsible for continuing to support existing contracts
under the FMSS Schedule until their completion. GSA also will
make procurement vehicles available to agencies for acquiring
software which has been certified according to the processes in
Section8d(2).
4. A new Section
9c is being added and will read as follows:
- 9c. JFMIP Responsibilities.
JFMIP will establish processes for testing "off-the-shelf" software
supporting core financial system requirements which include:
- developing
and administering the certification test.
- notifying GSA
when a software package successfully completes the certification
test.
- providing interested
parties with information on the core financial system requirements
and their related testing scenarios.
- providing interested
parties with details on the results of the certification
tests for certified software packages.
- posting a public
notice on planned core financial system procurements.
|