COMMUNITY
SERVICES BLOCK GRANT
TERMS AND
CONDITIONS
STATES,
TERRITORIES, AND TRIBAL GRANTEES
FY 2003
The following terms and conditions are
applicable to the Community Services Block Grant Program:
Ø All eligible entities, currently in good
standing within the State, shall receive its proportionate share of the
increase in Community Services Block funds.
The proportionate share increase is to be applied to the 90 percent
funds distributed by the State to all eligible entities.
Ø
Grantees are required
to submit annual financial status reports, SF-269A’s (Short Form), for this
program. The first report is due 90
days after the end of first year, ie. December 30, 2003. Final reports are due December 30,
2004. Failure to submit reports on
time may be the basis for withholding financial assistance payments, suspension
or termination of funding.
Forms should be mailed to :
Financial
Management Specialist
OA/OMG
Office
of Mandatory Grants
370
L’Enfant Promenade, S.W.
Washington,
D.C. 20447
Ø
Funds are
available for expenditure in accordance with Title VI of Public Law 97-35 as amended by P.L. 106-113, 45 CFR Part 96, OMB Circular A-87, and the laws
and procedures applicable to the
Community Service Block Grant Program.
Ø
Payments to
grantees from their allotment for any fiscal year shall be expended by the
grantee in such fiscal year or in the
succeeding fiscal year, Section 678(b)(42 U.S.C. 9907).
Ø
Grantees shall
adhere to the nondiscrimination provisions
outlined in Section 677 (42 U.S.C. 9906).
Ø
Grantees shall
adhere to the Limitations on Use of Grants for Construction outlined in Section
680 (42 U.S.C. 9909).
Ø
Each grantee
receiving an allotment for a fiscal year shall adhere to the Application and Requirement Assurances set forth in Section 675, including Section
675(c)(2)(B), 675 (c)(2)(A) and
Section 675(c)(5).
Ø
Grantees shall
adhere to a provision of P.L. 106-113 which
requires that to the extent CSBG funds are
distributed by a
State to an eligible entity, and have not
been expended by
such entity, they shall remain with such
entity for carryover
into the next fiscal year for expenditure by
such entity
consistent with program purposes.
Ø
Grantees shall
adhere to the provisions of 678D which
addresses the grantees responsibilities for fiscal control, fund accounting and audit procedures.
Ø
The expenditure
of funds under this program is subject to the annual audit requirements under
the Single Audit Act of 1984 (P.L.
98-502) and the Office of Management and Budget Circular 133 (Audits of State and Local Governments, Institutions of Higher Education and
Other Non-Profit
Organizations.
Ø
Grantees under
Section 678D (a)(1)(B) shall adhere to
cost and accounting standards of the Office of Management and Budget
Circulars A-110 (Administrative Standards for Grants and Cooperative Agreements to Non-Profit Organizations),
codified at 45 CFR Part 74, and A-122 (Cost Principles for Non-Profit Organizations).
Ø
As stated in
Section 507 of Public Law 103-333 it is the sense of Congress that, to the extent practicable, all equipment and products purchased with
funds made available in this Act should be American made.
Ø
As stated in
Section 508 of Public Law 103-333, statements, press releases, requests for proposals, bid solicitations and
other documents describing projects or programs funded in whole or in part with Federal money, all
grantees receiving Federal funds, including
but not limited to State and local
governments and recipients of Federal research grants, shall clearly state (1) the percentage of the
total costs of the program or project
which will be financed with Federal money, (2) the dollar amount of Federal
funds for the project or program,
and (3) percentage and dollar amount of the total costs of the project or program that will be financed by nongovernmental sources.
Ø
DHHS regulations
codified in Title 45 of the Code of Federal
Regulations are applicable:
Part 16 - Department Grant Appeals Board
Part 30 - Claims Collection
Part 76 - Debarment and Suspension from Eligibility for
Financial Assistance.
Subpart F. Drug-Free Workplace
Part 93 - New restrictions on lobbying
Part 96 - Block grants
Part 97 - Consolidation of grants to the insular areas
Ø
Grantees must
comply with Public Law 103-227, Part C -
Environmental Tobacco Smoke, also known as the Pro-Children Act of 1994 (Act). This Act requires that smoking not be permitted in any portion of any indoor
facility owned or leased or
contracted by an entity and used routinely or regularly for the provision of health, day care,
education, or library services to
children under the age of 18, if the
services are funded by Federal programs either directly or through State or local governments. Federal programs include grants, cooperative
agreements, loans or loan guarantees, and contracts. The law does not apply to children's services provided in private residences,
facilities funded solely by Medicare
or Medicaid funds, and portions of facilities used for inpatient drug and alcohol treatment.
The grantee further agrees that the above language will be included in any subawards which contain
provisions for children's
services and that all subgrantees shall certify compliance accordingly.
Failure to comply with the provisions of this law may result
in the imposition of a civil
monetary penalty of up to $1000 per day.
NOTE: For your information, the U.S. General Accounting Office maintains a toll free
telephone number, (800) 424-5454,
for receiving information concerning fraud, waste
or abuse under grants and cooperative agreements. Such reports are kept
confidential, and callers may decline
to give their names if they choose to remain anonymous.