NEWS

• Database access problems due to firewalls (upated 10/7/04)
• ACASS Web-based Performance Evaluation Form (changed 10/24/02)
• ACASS Performance Evaluation Form Version Instructions (added 01/13/00)
• Connecting to ACASS and CCASS on the SUN computer system
• DD2631 Field and Form Validation (new 8/15/2002)
• DD2626 Field and Form Validation (new 3/10/2003)
• ACASS and CCASS UPASS Capabilities
• Definitions and Acronyms
• Help-Desk

"Database access problems due to firewalls"

If you are a government or military user with a valid User-ID and current Password, and are unable to access the ACASS/CCASS databases on the web, please contact the Help Desk at (503) 808-4590.

If it is determined that your problem is due to a firewall constraint, you will be provided with a telephone number, and directed to have your " firewall person" contact our Firewall Center. The Firewall Center will need to have the following information:

• Your IP address
• The URL you are trying to reach (the ACASS/CCASS intranet URL)
• The error message you are receiving
• An Information Management Point of Contact for your Network Operations

ACASS Web-based Performance Evaluation Form

The ACASS web-based performance evaluation form is now available for the 11/92 version of the DD2631. It was designed to allow users to enter an entire evaluation directly into the database (similar to the CCASS web form). Once the data has been entered, it is automatically processed in the database within 5 to 15 minutes. Users may opt to use either the web-based form or the PC Program.

Due to technical difficulties, the development and deployment of the 4/99 version of the DD2631 web-based form for entering ACASS performance evaluations has been significantly delayed. It is planned to incorporate this ability during the ACASS/CCASS System Enhancement. Please continue to view this web page for further information. Refer to ACASS Performance Evaluation Form Version Instructions for instructions about converting the DD2631 dated Apr 99 to the DD2631 dated Nov 92.

ACASS Performance Evaluation Form Version Instructions

All performance evaluations must be completed on the DD2631 Nov 92 edition of the form until the ACASS database and associated tools are redesigned to accommodate the new form.

All performance evaluations which were completed on DD2631 Apr 99 edition must be converted to the DD2631 Nov 92 edition and submitted to the ACASS database using the following instructions.

If the evaluation was completed on the new DD 2631 (Apr 99 edition), then the rating official needs to take a blank old DD 2631 (11-92 edition) and mark only the adjustments needed input the evaluation into the ACASS PC program which is based on the old DD 2631. Specifically:

• Block 12: The corresponding "old" overall rating would be checked.
• Block 16a: If any one of the three new disciplines were evaluated, insert it in the blank spaces already provided for other disciplines.
• Block 17: If either one of the two new attributes were evaluated, insert it in the Remarks (Block 20).
• Blocks 16.a, 17 and 19: This is the only problem area. The old form had three rating levels and the new form has five rating levels. So the rating official has to reassign the ratings for the disciplines and attributes based on three levels instead of five.
• Block 9b: If evaluation is for a task order under an ID/IQ, then block 9.b on the Apr 99 edition should have "Task Order Under ID/IQ" checked and a delivery order shown in Block 5. To convert to the Nov 92 edition, just check "Indefinite Delivery/Indefinite Quantity (ID/IQ)". Since there would be a delivery order number checked in block 5, we know it is a task order under an ID/IQ. ("Task order" is the proper term for an order under an ID/IQ for services. "Delivery order" is for an order under an ID/IQ for supplies. When the Apr 99 edition was developed, block 5 should have been revised to read "Task Order No.". No big deal.) If all task orders performed under an ID/IQ are being evaluated aggregately, then on both editions of the form "Indefinite Delivery/Indefinite Quantity (ID/IQ)" would be checked. There is no need for a delivery order number in block 5. But the range of order numbers evaluated may be shown, such as 1-8.

The rating official would also show contract number and delivery order number (if applicable). Also, add a standard note in the Remarks (Block 20). EXAMPLE: "Evaluation adjusted for ACASS entry using 11-92 edition of DD 2631." The rating and reviewing officials would then sign the old version of the form. The old and new version of the form would be stapled together and placed in the contract file after entry into ACASS.

Connecting to ACASS and CCASS.

Network Connection using communications software (Telnet, SignaTerm):

• The domain name for accessing ACASS is acass-coe.usace.army.mil for all Corps of Engineers employees.
  All other Federal employees should use acass-gov.usace.army.mil.
• The domain name for accessing CCASS is ccass-coe.usace.army.mil for all Corps of Engineers employees.
  All other Federal employees should use ccass-gov.usace.army.mil.
• The system prompt will change from "\" to "%".
• When "acass" or "ccass" is entered at the "%" prompt and the system indicates "Command not found" enter the command "setupacs", type "login" at the "%" prompt and login again including billing information. Then type "acass" or "ccass" to enter the system.

Warning: There are other database systems on the same server as ACASS and CCASS. The "setupacs" command modifies the user's ".login" file to allow access to ACASS and CCASS. This command may delete script in the user's ".login" file pointing to other applications. If the user can not access other applications, after running the "setupacs" command, please call CAIC Help Desk, (503) 808-4590.

DD2631 Field and Form Validation

There are validation checks made at the field level, and at the form level upon submit. An alert box appears at the field level, and a web page on the form level. You may print this page and use it as needed. Remember to close this page before returning to the form. With each error there is a possible action/solution listed via the Errors/Solutions List button. If there are no errors found, then a successful submit message should appear. The data is then transferred to the database within 15 minutes. If you have multiple evaluations to enter, after submitting an evaluation, you may hit the back button and make changes to the information you already entered. This may or may not reduce the amount of data entry time. A few tips regarding data entry may be found below…

• Dates require the following format: DDMONYY (i.e., 09MAY98 )
• Remarks: Have long remarks? Try using your word processor of choice, run spell check, then copy and paste them into the remarks section. Be sure to add a carriage return (extra blank line) at the end of the remarks section.
• Lower vs. Upper Case: You may enter every thing in lowercase, or mixed case. Information is saved in the database in UPPERcase.
• Evaluation area must have at least one selected item in blocks 16a, 17 and/or 19. "Not Applicable" is not considered a rating.
• Minimum required data entry to successfully submit an evaluation includes:
  1. Firm Number
  2. Contract Number
  3. Report Type
  4. Rating Date
  5. Total AE Fee Amount
  6. Project Title and Location
  7. Firm Name
  8. Firm Street Address
  9. Firm City
  10. Firm State (if US)
  11. Firm Zip (if State)
  12. Firm Country
  13. Selection AE Official
  14. Selection AE Phone
  15. Negotiation/Award of A-E Contract Name and Address
  16. Administration of A-E Contract Name and Address
  17. Work Type
  18. Contract Type
  19. Complexity Code
  20. Rating Official
  21. Review Official
  22. Review Date
  23. Liability Code
  24. Overall Rating
  25. Recommend for Future Contracts
  26. One AE evaluation in block 16a
  27. One AE evaluation in block 17
  28. Remarks
• Additional Fields required when Completion Type is "Construction":
  1. Completion Phase (Interim or Final)
  2. Percent Complete
  3. Administration of Construction Contract Name and Address
  4. One Construction evaluation in block 16a
  5. One Construction evaluation in block 19
• Additional Fields required when Completion Type is "Design/Engr Srvcs":
  1. Completion Phase (Interim or Final)
  2. Percent Complete
  3. AE Contract Award Date
  4. Negotiated AE Completion Date and/or Number of Days
  5. Number of Resubmittals (if default value is cleared)
  6. One AE evaluation in block 16a
  7. One AE evaluation in block 17

DD2626 Field and Form Validation

An enhanced web version of the DD2626 is currently in testing phase.

There are validation checks made at the field level, and at the form level upon submit. An alert box appears at the field level, and a web page on the form level. You may print this page and use it as needed. Remember to close this page before returning to the form. With each error there is a possible action/solution listed via the Errors/Solutions List button. If there are no errors found, then a successful submit message should appear. The data is then transferred to the database within 15 minutes. If you have multiple evaluations to enter, after submitting an evaluation, you may hit the back button and make changes to the information you already entered. This may or may not reduce the amount of data entry time. A few tips regarding data entry may be found below…

• Dates require the following format: DDMONYY (i.e., 09MAY98 )
• Remarks: Have long remarks? Try using your word processor of choice, run spell check, then copy and paste them into the remarks section. Be sure to add a carriage return (extra blank line) at the end of the remarks section.
• Lower vs. Upper Case: You may enter every thing in lowercase, or mixed case. Information is saved in the database in UPPERcase.
• Evaluation area must have at least one selected item in blocks 16a, 17 and/or 19. "Not Applicable" is not considered a rating.
• Minimum required data entry to successfully submit an evaluation includes:

  Block	Item	Interim	D1	Remark
  1	Contract Number	Yes	D1
  1	Task Order No	No	D1
  2	CEC/DUNS No	Yes	D1
  2	Sic Code	No	D1
  3	Eval Type	Yes	D1
  4	Percent	Yes	D1
  5	Firm Name	Yes	D1
  5	Street	Yes	D1
  5	City	Yes	D1
  5	State	Yes if US	D1
  5	Zip	Yes	D1	If state is selected
  5	Country	Yes	D1
  5	Contrator Type	Yes	D1	(Prime/Sub contractor)
  6	Proc Method	Yes	D1	(Neg/Sealed bid)
  6	Contract Type	Yes	D1	(firm fixed price, Cost reimbursement, Other etc)
  7	Description and Location of Work	Yes	D1	Default value is: None Reported
  8	Type and % Subcontracting	No	D1	Default value is: None Reported
  9	Amt of Basic Contract	Yes	D1
  9	Total Mods	Yes	D1	Even if it is zero entered - default value=0.00
  9	Liquidated Damages	No	D1	Even if it is zero entered - default value=0.00
  9	Net Amt Paid	No	D1	Even if it is zero entered - default value=0.00, It is possible for the contract financial information to not be available at the time of evaluation
  10	Date of Award	Yes	D1
  10	Original Completion Date	Yes	D1
  10	Revised Completion Date	No	D1
  10	Date work Accepted	No	D1
  11	Overall Rating	Yes	D1
  12	Evaluation By Organization	Yes	D1
  12	Evaluation By Name	Yes	D1
  12	Evaluation By Phone	Yes	D1
  12	Evaluation By Date	Yes	D1
  13	Reviewed By Organization	Yes	D1
  13	Reviewed By Name	Yes	D1
  13	Reviewed By Phone	Yes	D1
  13	Reviewed By Date	Yes	D1
  15	Quality Control	Min 1	D1	Question: Is at least 1 rating required in this category? At least 1 rating required across items 15-19?
  16	Effectiveness of Management	Min 1	D1	Question: Is at least 1 rating required in this category? At least 1 rating required across items 15-19?
  17	Timely Performance	Min 1	D1	Question: Is at least 1 rating required in this category? At least 1 rating required across items 15-19?
  18	Compliance with Labor Standards	Min 1	D1	Question: Is at least 1 rating required in this category? At least 1 rating required across items 15-19?
  19	Compliance with Safety Standards	Min 1	D1	Question: Is at least 1 rating required in this category? At least 1 rating required across items 15-19?
  20	Remarks	Cond	D1	If there is a M or U then remarks must occur.

USACE UPASS Administrators

Capabilities for ACASS or CCASS
It is essential that each USACE user obtain, from their ISSO, the necessary capability to ensure uninterrupted access to the ACASS and CCASS databases. Inform your ISSO that you, as a current ACASS or CCASS user, need the following UPASS capabilities:

• WPC21 SUN 1000 xxx FAMILY (where xxx is your 3 letter division acronym)
• NETWORK ACCESS A/CCASS S0ACSSP1

All Non-USACE system users will be granted these permissions by the ACASS/CCASS team.

Definitions and Acronyms

ISSO

Information System Security Officer
 The ISSO is the individual in each organization who issues UserIDs and passwords for access to USACE Automated Information Systems (AISs). This person is typically part of the Information Management (IM) element of the organization.

Help-Desk

• Questions concerning the content of the data systems should be directed to Lavern Brewster (503)808-4591
• Technical questions regarding the data systems should be directed to CAIC Help Desk (503)808-4590.