Subject: 231730Z AUG 04 WEB ENABLED SAFETY SYSTEM 2 (WESS 2) CURRENT ENHANCEMENTS AND D COMNAVSAFECEN NORFOLK VA R 231730Z AUG 04 PSN 641309I23 FM COMNAVSAFECEN NORFOLK VA TO ALSAFE ZEN/NT/OU=DOD/OU=NAVY/OU=ADDRESS LISTS(UC)/CN=AL ALSAFE(UC) BT UNCLAS QQQQ SUBJ: WEB ENABLED SAFETY SYSTEM 2 (WESS 2) CURRENT ENHANCEMENTS AND D ATA BASE RETRIEVAL UNCLASSIFIED// ALSAFE 051/04 MSGID/GENADMIN/COMNAVSAFECEN/AUG// SUBJ/WEB ENABLED SAFETY SYSTEM 2 (WESS 2) CURRENT ENHANCEMENTS /AND DATA BASE RETRIEVAL// REF/A/GENADMIN/COMNAVSAFECEN/301906ZJUN2004// REF/B/GENADMIN/COMNAVSAFECEN/121630ZJUL2004// NARR/ REF A IS ALSAFE 36/04 ANNOUNCING COMPLETION OF WESS DEVELOPMENT. REF B IS ALSAFE 42/04 ANNOUNCING THE CUT-OVER FROM WESS 1 AND IMPLEMENTATION OF WESS 2.// PAGE 02 RUCOMFB8508 UNCLAS POC/BRASSINGTON/CAPT/WESS PROJ OFCR/NORFOLK /TEL:DSN 564-3520X7156/TEL:(757)564-3520X7156// POC/BRASSINGTON/CAPT/WESS PROJ OFCR/NORFOLK /EMAIL:CHARLENE.BRASSINGTON@NAVY.MIL/ GENTEXT/REMARKS/1. AS A FOLLOW-UP TO REFS A AND B, THE FOLLOWING ENHANCEMENTS HAVE BEEN MADE TO WESS SINCE DEPLOYMENT 12 JULY 2004: A. ADDITION OF A BLOCK ON THE MISHAP CATEGORY PAGE ASKING IF A THE MISHAP INVOLVED AN INJURY, ILLNESS, OR FATALITY (YES OR NO). THIS FIELD WILL BE USED AS A VALIDATION TO ENSURE INVOLVED PERSON INFORMATION SECTIONS ARE COMPLETED. SOME REPORTS HAD BEEN SUBMITTED WITH NO PERSON LISTED, BUT THE NARRATIVE DISCUSSED AN INJURED PERSON. B. IN THE INJURED PERSON SECTIONS, THE RULES NOW ALLOW FOR FUTURE DATE ENTRY ON LOST TIME, HOSPITALIZATION AND RESTRICTED DUTY. A FEATURE TO ALLOW MULTIPLE ENTRIES FOR NON-CONTINUOUS LOST TIME PERIODS IS UNDER DEVELOPMENT. C. THE QUESTION TO DESCRIBE THE SPECIFIC JOB THE INDIVIDUAL WAS ENGAGED IN AT THE TIME OF THE MISHAP NOW ALSO ASKS FOR SHIPYARD PROJECT NUMBER. THE MISHAP CATEGORY PAGE ALSO NOW INCLUDES PAGE 03 RUCOMFB8508 UNCLAS SHIPYARD AS A SELECTION WITH SHORE AND GROUND MISHAPS. D. RULES TO ENSURE LONGITUDE AND LATITUDE ARE ENTERED CORRECTLY WERE ADDED. E. THE WM CIVILIAN SERIES AND JOB TITLES FOR CIVILIAN MARINERS HAVE BEEN ADDED. F. A METHOD OF GENERATING A PDF OF THE OSHA 300 EQUIVALENT LOG/INJURY LOG FROM THE WESS HOME PAGE WAS ADDED. IT ALLOWS USERS TO SELECT THE UIC/RUC/MCC AND DATE RANGE. THIS PROVIDES ACCESS TO THE DATA ENTERED SINCE 12 JULY 2004 IN WESS 2, SINCE NOT ALL OF THE RECORDS HAVE BEEN THROUGH QA AND MAY NOT YET APPEAR IN THE CONSOLIDATED DATABASE. G. NUMEROUS ADDITIONS HAVE BEEN MADE TO DROP DOWN LISTS, AND THE EVENT OR EXPOSURE LIST WAS MODIFIED TO ADD ENTRIES AND PROVIDE FOR CHOICES OF "OTHER" IF NECESSARY. H. A "TIMING OUT" BOX WILL APPEAR IF YOUR SESSION ON WESS IS WITHIN A MINUTE OF TIMING OUT. SELECTING "OK" WILL ALLOW YOU TO AVOID BEING TIMED OUT OF THE SESSION, DUE TO INACTIVITY, AND SENT BACK TO THE LOG-IN PAGE. I. PROBLEMS WITH ITEMS NOT DISPLAYED ON THE PDF REPORT AND INJURY REPORT WERE RESOLVED. PAGE 04 RUCOMFB8508 UNCLAS J. MORE VALIDATION RULES HAVE BEEN ADDED TO ENSURE DATA IS COMPLETE BEFORE THE REPORT IS SUBMITTED. K. A REFORMATTED PAGE WAS ADDED TO THE SAFETY CENTER'S WEB SITE TO ACCESS WESS, BASH, USERS' GUIDES, AND THE VARIOUS FEATURES, AT WWW.SAFETYCENTER.NAVY.MIL/WESS/DEFAULT.HTM. L. NEW WESS USERS' GUIDE MODULES HAVE BEEN ADDED ON REPORT FEATURES. 2. THE DATA BASE RETRIEVAL AND REPORTS FUNCTION OF THE WEB ENABLED SAFETY SYSTEM 2 (WESS 2), FOR NON-AVIATION MISHAPS AND HAZARDS, ARE NOW ON-LINE AND AVAILABLE. ANY WESS USER WITH A CURRENT ACCOUNT AND PASSWORD CAN ACCESS THESE REPORTS. A. DATA AND REPORTS AVAILABLE FOR RETRIEVAL INCLUDE: (1) PDF REPORT FROM THE DRAFT MISHAP REPORT. (2) INJURY REPORT FROM THE DRAFT MISHAP REPORT. (3) OSHA 300 EQUIVALENT LOG/INJURY LOG OF ALL REPORTS SUBMITTED SINCE 12 JULY 2004, ACCESSED FROM THE WESS HOME PAGE. (4) PRE-FORMATTED REPORTS IN THE DATA RETRIEVAL (JREPORT) SECTION. (5) CUSTOM REPORTS IN THE DATA RETRIEVAL (JREPORT) SECTION. (6) AD HOC, FULL DATABASE QUERY FUNCTION IN THE PRE-FORMATTED PAGE 05 RUCOMFB8508 UNCLAS REPORTS SECTION (ACCESS RESTRICTED). B. PRE-FORMATTED REPORTS HAVE SET PARAMETERS AND WILL QUERY FOR THOSE SAME PARAMETERS EACH TIME THE REPORT IS REQUESTED. PRE- FORMATTED REPORTS INCLUDE: (1) THE WORK-RELATED INJURY AND ILLNESS LOGS (OSHA 200/WESS 1 AND OSHA 300/WESS 2 EQUIVALENT LOGS). SEPARATE REPORTS ARE AVAILABLE FOR CIVILIAN ON-DUTY, MILITARY ON-DUTY, AND MILITARY OFF-DUTY PERSONNEL. (2) THE TOTAL DAILY SUMMARY OF MISHAPS STATISTICS REPORT. (3) EXPLOSIVE MISHAPS. (4) MOTOR VEHICLE MISHAPS BY 5-YEAR FISCAL OR CALENDAR YEAR PERIODS. (5) SHIP/SUBMARINE MILITARY AND CIVILIAN DEATHS. (6) ANNUAL SUMMARY OF WORK RELATED INJURIES AND ILLNESSES (OSHA 300A EQUIVALENT FORM). C. CUSTOM REPORTS ALLOWS USERS TO FORMULATE THEIR OWN REPORTS BY SELECTING SPECIFIC PARAMETERS. CUSTOM REPORTS, OR THE WESS PARAMETERIZED REPORTING WEB APPLICATION (WPRWA), IS ACCESSED USING THE SAME WESS USER ID AND PASSWORD. THE PARAMETERS LISTED FOR EACH TYPE OF REPORT ARE THOSE MOST FREQUENTLY REQUESTED IN PAGE 06 RUCOMFB8508 UNCLAS THE PAST BY OUR CUSTOMERS. REPORTS CAN BE SAVED IN A HTML, PRINTABLE HTML, PDF, OR EXCEL FORMAT. THE CUSTOM REPORTS AVAILABLE NOW ARE ONLY A SAMPLE OF THE POSSIBLE REPORTS AND PARAMETERS WHICH CAN BE MADE AVAILABLE. TO PROVIDE FEEDBACK ON THE TYPES OF NEW REPORTS DESIRED, USE THE WESS HELP FORM AT WWW.SAFETYCENTER.NAVY.MIL/WESS/HELPFORM.HTM OR CONTACT THE WESS HELP DESK AT (757) 444-3520 EXTENSION 7048 (DSN 564) DURING NORMAL BUSINESS HOURS, M-F, 0800 TO 1630 EST/EDT. THE CUSTOM REPORTS SECTION CURRENTLY INCLUDES: (1) SHORE/GROUND OCCUPATIONAL INJURY (PRE-FY00 DATA). (2) CIVILIAN SHORE/GROUND OCCUPATIONAL INJURY (FY00 TO DATE DATA FROM INJTRAK AND WESS). (3) SHIP/SUB PROPERTY DAMAGE. (4) PRIVATE MOTOR VEHICLE MISHAPS. (5) EXPLOSIVE MISHAPS. (6) SHORE/GROUND PROPERTY DAMAGE. (7) SHIP/SUB ON-SHIP WEAPONS/ORD MISHAPS. (8) SHIP/SUB ON-DUTY OCCUPATIONAL INJURY (PRE-FY00 DATA). (9) OFF-DUTY RECREATIONAL MISHAPS. (10) GOVERNMENT MOTOR VEHICLE MISHAPS. QQQQ (11) "MOST POPULAR REPORTS" SECTION - THIS SECTION LISTS THE REPORT TYPES MOST FREQUENTLY REQUESTED BY CUSTOMERS WITH PRE- SELECTED SETS OF PARAMETERS. (12) "SAVED REPORTS" PROVIDES A SECTION WHERE USERS CAN SAVE A CUSTOM REPORT FOR FUTURE UPDATING OR USE. D. THE AD HOC DATA QUERY FUNCTION ALLOWS A USER WITH DATA QUERY SKILLS TO DEVELOP DETAILED SEARCHES AND REPORTS USING ANY DATA POINTS COLLECTED USING WESS AND PREVIOUS MISHAP REPORT METHODS. SINCE THE ENTIRE DATA BASE IS AVAILABLE FOR THESE QUERIES, INCLUDING PRIVACY AND PRIVILEGED SAFETY DATA, PERMISSION INTO THIS TYPE QUERY IS PROTECTED. ACTIVITIES WITH SKILLED DATA PERSONNEL, WHO THEY WANT TO HAVE PERMISSION FOR AD HOC QUERIES, PAGE 02 RUCOMFB8509 UNCLAS SHOULD SUBMIT THE RATE/RANK/GRADE, NAME, UIC/RUC/MCC, AND TITLE OF EACH INDIVIDUAL, TO NSC VIA THE WESS HELP FORM WWW.SAFETYCENTER.NAVY.MIL/WESS/HELPFORM.HTM. THE ACTIVITY WILL BE CONTACTED TO COMPLETE THE PROCESS, WHICH INCLUDES SIGNING A USER AGREEMENT FORM ON PROTECTING SAFETY DATA. 3. THE ONE-DAY MISHAP RECORD KEEPING SEMINAR, COURSE A-493- 0079, PROVIDED BY THE NAVOSHENVTRACEN HAS BEEN ADAPTED TO PROVIDE HANDS-ON WESS 2 DATA ENTRY AND REPORT RETRIEVAL TRAINING. ADDITIONAL CONVENINGS ARE BEING PLANNED FOR LATE SEPTEMBER AND LATE OCTOBER IN NORFOLK, SAN DIEGO, PEARL HARBOR, AND THE WASHINGTON D.C. AREA. A ONE-DAY WORKSHOP WILL BE HELD, ON DATES ADJACENT TO THE MISHAP RECORDKEEPING SEMINARS, ON USING THE JREPORT ANALYSIS TOOLS FOR AD HOC QUERIES. DATES, LOCATIONS, QUOTA REQUEST POINTS OF CONTACT, AND DETAILS FOR BOTH THE SEMINAR AND WORKSHOP WILL BE PROMULGATED SEPCOR. ATTENDEES MUST BE CURRENT WESS 2 ACCOUNT HOLDERS. 4. WESS 2 USERS MAY REQUEST ACCOUNTS BY GOING TO THE "WESS ON- LINE REPORTING" PAGE ON NSC'S WEB SITE AT WWW.SAFETYCENTER.NAVY.MIL. AN ACCOUNT PROVIDES ACCESS TO THE DATA RETRIEVAL FUNCTIONS AS WELL AS MISHAP REPORTING. ALL PAGE 03 RUCOMFB8509 UNCLAS REQUESTS FOR WESS 2 ACCOUNTS NORMALLY WILL BE PROCESSED WITHIN ONE WORKING DAY. DETAILS ON WESS 2, FEEDBACK FORMS, WESS HELP DESK LINK, WESS FREQUENTLY ASKED QUESTIONS (FAQ'S), AND INFORMATION ON GETTING A WESS ACCOUNT, ARE AVAILABLE ON NSC'S WEB SITE AT WWW.SAFETYCENTER.NAVY.MIL/WESS/DEFAULT.HTM.// BT #8509 NNNN