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N^  m  0o 0gX  OGE'   !fds 450 management instructions   0 .   $35;AGOW_e11.a.i.(1)(a)(i)1)a)H(32$  !     - -3|x<6X9`("Courier 10cpiXx6X@8;X@($    ##37=CIQYag1.a.i.(1)(a)(i)1)a)(@ Z 6Times New Roman Regular H[D5M(& (@ Z 6Times New Roman RegularHP LaserJet 5/5M - Standard06:&Uȁ4;s$Level 12  0  .3  0  ({$0  0` (#(#0 ` (#` (#0 (# (#0h(#(#0h(#h(#0(#(#2#  a  )3  0p(#(#  !     _ XFXXXC  $# C8FXXdd8  %  @LLMANAGEMENTINSTRUCTION:  @ PROCESSINGOGEFORM450FORANNUALFILERS2  1  .3  ԀTheOfficeofGovernmentEthics(OGE)governmentwideregulations,ExecutiveBranchFinancialDisclosure,5C.F.R.Part2634,requireallagenciestodetermineifthedutiesandresponsibilitiesofanemployee'spositionrequirethefilingofaConfidentialFinancialDisclosureReport,OGEForm450,toavoidarealorapparentconflictofinterest.Agenciesmustalsodecideiffilingisrequiredtocarryoutthepurposesbehindanystatute,ExecutiveOrder,ruleorregulationapplicabletooradministeredbythatemployee.TheDepartmentofDefense(DoD)supplementedtheregulationwiththe"JointEthicsRegulation(JER),"DoD5500.7-R.Basedonbothsetsofregulations,DoDsupervisorsmustannuallyreviewthepositiondescriptionofeachpersonundertheirimmediatesupervisiontodeterminewhethertheincumbentmustfiletheOGEForm450.2  2  .3  ԀPleasehaveyoursupervisorsreviewthepositionsundertheirimmediatesupervision.Theymustdecidewhetherapositionrequiresfilingofareportbasedonthedutiesandresponsibilitiesinthepositiondescription.Tohelpyoursupervisorsdecidewhichemployeesshouldfile,weareenclosing DeterminingAnnualConfidentialFinancialDisclosureFilers(AttachmentA).IndividualswhofileanSF278donotfile.SpecialGovernmentEmployees,includingconsultantsandmembersofDoDcommittees,fileXFXX XFanOGEForm450# XFXXXFp#Ԁannuallyonthedateof  theirappointmentorreappointment,notduringtheannualfilingperiod.2  3  .3  ԀTohelptheprocess,wewillforwardtwolists,theprimarylistwiththispackageandthesecondlistinearlyOctober.TheprimarylistisaprintoutofourdatabaseofcivilianandmilitaryemployeeswhofiledanOGEForm450lastyear(AttachmentB).Ifanyofthoseemployeesnowhavenewdutiesandpositiondescriptionsthatdonotmeetthecriteriaforfiling,theywillnothavetofilethisyear.Also,employeeswhohaveleftthosepositionsneedtobedeleted.Whereknown,wehavealreadyattemptedtodeleteemployeeswholefttheagency.Whereapplicable,wewillforwardinearlyOctoberanadditionalsecondlist(tobeAttachmentC),acomputerprintoutofpositionsdesignatedasrequiringfilingasofSeptember30th.Thatlistmay 0 containnamesthathavenotyetbeenaddedtoourdatabase.%  2  4  .3  ԀPleasemarktheprimarylisttoindicatethenamesofanythatshouldbedeleted.Alsoindicateifthenamesonthesecondarylistshouldbeaddedordeleted.Ifanyotheremployeesneedtobeadded,pleaseprovideXFXX XFthename,GSgradeormilitaryrank,positiondescriptionorbilletnumber, $" andtheirentryonduty.# XFXXXF #Wewilltheninformtheappropriateoffice.XFXX XFPleaseprovidethese % # markedupliststothisofficebyOctober31st.# XFXXXF # p&!$ 2  5  .3  ԀPleasenotifyallyouremployeeswhomustfileandprovidethemwithanOGEForm450.Theformisattachedforyoutocopyforthispurpose(AttachmentD).Asweinformedyoulastyear,allSF450sshouldhavebeendestroyed,asthereisnoauthoritytousethem.IfwereceiveanySF450s,wewillhavetorequestthattheinformationbesubmittedonthecorrectform.Ifanyofyouremployeeswanttocompletetheformelectronicallyandthenprintitoutfororiginalsignaturesandreview,thatisacceptable.However,asthereportisconfidential,itistheindividualemployeesresponsibilitytosafeguardhisorherelectronicversion.Youcouldalso -@), printblankcopiesoftheformtomakeadditionalcopies.Pleaseadviseyouremployeestomakeandkeepacopyoftheirreportstoassisttheminpreparingsubsequentreports.TheywillalsoneedthemnextyeariftheycanusetheOGEOptionalForm450A,whichisdiscussedbelow.2  6  .3  ԀWhenyouprovidethenotificationandblankform,pleasealsoprovideeachemployeerequiredtofilewithacopyof InstructionForCompletingOGEForm450"(AttachmentE).Itexplainshisorherresponsibilityforcompletingandsubmittingtheform.The SampleOGEForm450,togetherwithexplanatoryNotesXFXX XF(AttachmentF)# XFXXXFh#,shouldalsobeincludedwiththe @  packageofmaterials.Thesampleshouldhelpthemtocompletethereportinamoretimelyandaccuratemanner.XFXX XF2  7  .3  ԀDoDemployeesmayalsousetheDoDauthorizedversionofOGEForm450A,Confidential P  CertificateofNoNewInterests,AttachmentG,insteadoffilingthefull450# XFXXXF`#.Form450Ais @  merelyastatementthattheemployeehasnonewintereststoreport.Employeesmustmeettwocriteriabeforetheycanusetheform.First,theymustbeperformingthesamejobwithsubstantiallythesameduties,andsecond,theymusthavenonewintereststoreportinanyofthefivereportcategories.TheemployeemustattachacopyofhisorhermostrecentlyfiledOGEForm450totheCertificatebeforegivingittothesupervisorforreview.Startingin2000,andeveryfouryearsthereafter,everyemployeemustfileOGEForm450,regardlessofwhethertheycouldhavefiledtheCertificate.XFXX XF2  8  .3  ԀPleaseprovideeachsupervisorwithacopyof Instruction:SupervisoryReviewofOGE ` Form450"(AttachmentH).Itwillassistthemtoreviewreportsandmovethemthroughthesysteminatimelymanner.Supervisorsmustreviewandsignthereport.TheInstructionalsocontainsasampleDisqualificationStatement.Ifyoursupervisordecidesthatdisqualificationisnecessary,heorsheshouldsignit,keeptheoriginalandforwardthecopytotheethicscounselor.# XFXXXF#XFXX XF ` # XFXXXFѐ#XFXX XF2  9  .3  Ԁ# XFXXXF#XFXX XFThereportshouldreflectfinancialinterestsduringthepreviousyear,fromOctober1,1997 @ throughSeptember30,1998.PleaseencourageyouremployeestosubmittheirreportstotheirsupervisorsbyNovember15thorASAP.# XFXXXFk#XFXX XFAfterthesupervisorreviewsandsignsthereport,it   mustbesubmittedto(youroffice)byNovember30,1998.Bycarefullycompletingand ! reviewingthereports,significanteffortandtimecanbesaved.Thereportswillbereturnediftheycontainimproperorincompleteentries.# XFXXXFѩ#2   10  .3  ԀIfyouhaveanyquestions,pleasecontact(yourname)at(yournumber).JohannahEubanksat(703)6975305.ShWewillassistyou % # inresolvinganyuniquequestionsorconcerns.