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About OVCOJP SealMessage From the DirectorOVC Publishing Guidelines for Print and Web MediaNCJ 205247 / August 2004
Submission DeadlinesSubmission Requirements
  Package Content
  Charts and Photos
  File Setup
Publishing ProcessProduct TypesWriting for PrintWriting an E-PubFormatting References/EndnotesCopyright & Policy RequirementsHome
Submission Requirements

File Setup

Prepare your submission package according to the following guidelines:

Hardware

Submit electronic files in one of the following formats:

  • PC-formatted 3.5-inch diskette.
  • PC-formatted 100mg Zip™ drive disk.
  • CD-RW.

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Software

OVC currently accepts documents in WordPerfect and Microsoft Word. However, OVC is upgrading its computer systems and in the future may only accept Microsoft Word. Please contact your grant monitor with questions about this requirement. Note: OVC cannot read Macintosh word processing applications.

  • If IBM-compatible programs are not available, submit the document in ASCII text format. Please ensure that the electronic file accurately displays headings and breaks between paragraphs.

  • For publications longer than 30 pages, save each section in individual files and name them accordingly (i.e., section 1, section 2, section 3). Do not save a document that exceeds 30 pages as one file.

  • Submit tables and graphs in separate electronic files. Provide printouts of each.

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Format

Follow these guidelines to format a draft.

  • Margins. Set 1-inch margins all around (left, right, top, and bottom).

  • Line spacing. Double space text. Triple space between paragraphs.

  • Justification. Left justify the text.

  • Indentation. Use block style. Do not use tabs or indents at the beginning of paragraphs.

  • Hyphenation. Do not hyphenate words at the end of a line.

  • Headings. Use only initial capital letters in headlines. For example: Victim Advocate Wins Nobel Prize.

  • Fonts. Use 12-point Times New Roman for all text. You may use a different point size of the same font to differentiate subhead levels.

  • Page numbering. Use footers to number your pages.

  • Footnotes and endnotes. Endnotes are preferred.

Do not use other formatting tools (i.e., different size text, tabs, columns, and so forth). Text submitted to OVC will be developed into the final product by a graphic designer. Unnecessary formatting in draft text can delay the publishing of your grant product.

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This document was last updated on August 20, 2004