File Setup
Prepare your submission package according to the following
guidelines:
Hardware
Submit electronic files in one of the
following formats:
- PC-formatted 3.5-inch diskette.
- PC-formatted 100mg Zip™ drive disk.
- CD-RW.
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Software
OVC currently accepts documents in WordPerfect and Microsoft
Word. However, OVC is upgrading its computer systems and
in the future may only accept Microsoft Word. Please contact your
grant monitor with questions about this requirement. Note: OVC
cannot read Macintosh word processing applications.
- If IBM-compatible programs are not available, submit the document
in ASCII text format. Please ensure that the electronic file
accurately displays headings and breaks between paragraphs.
- For publications longer than 30 pages, save each section in
individual files and name them accordingly (i.e., section 1,
section 2, section 3). Do not save a document that
exceeds 30 pages as one file.
- Submit tables and graphs in separate electronic files. Provide
printouts of each.
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Format
Follow these guidelines to format a draft.
- Margins. Set
1-inch margins all around (left, right, top, and bottom).
- Line spacing. Double space text. Triple space
between paragraphs.
- Justification. Left justify the text.
- Indentation. Use block style. Do not use tabs
or indents at the beginning of paragraphs.
- Hyphenation. Do not hyphenate words at the
end of a line.
- Headings. Use only initial capital letters
in headlines. For example: Victim Advocate Wins Nobel
Prize.
- Fonts. Use 12-point Times New Roman for all
text. You may use a different point size of the same font to
differentiate subhead levels.
- Page numbering. Use footers to number your
pages.
- Footnotes and endnotes. Endnotes are preferred.
Do not use other formatting tools (i.e., different size text,
tabs, columns, and so forth). Text submitted to OVC will be developed
into the final product by a graphic designer. Unnecessary formatting
in draft text can delay the publishing of your grant product. Back To Top
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