This web site was copied prior to January 20, 2005. It is now a Federal record managed by the National Archives and Records Administration. External links, forms, and search boxes may not function within this collection. Learn more.   [hide]
About OVCOJP SealMessage From the DirectorOVC Publishing Guidelines for Print and Web MediaNCJ 205247 / August 2004
Submission DeadlinesSubmission RequirementsPublishing ProcessProduct TypesWriting for Print
  Grammar Tips
Writing an E-PubFormatting References/EndnotesCopyright & Policy RequirementsHome
Writing for Print

Grammar Tips for Good Writing

Remember: People want information that's short, simple, and to the point. Using the following techniques will make your manuscript a clearer and faster read.

Use the active voice. Active voice uses fewer words and is clearer.

Don't say—

"The rights of victims have gone unrecognized by the criminal justice system for a long time."

Do say—

"The criminal justice system did not recognize victims' rights for a long time."

Use short words. Don't use a long word or phrase when a short one delivers the same message. Examples—

Don't Say

Do Say

in order to
as well as
with the exception of
conduct a survey
make a decision

except for

Use short sentences. Make your point, then move on. Long sentences with many commas are difficult to read.

Avoid jargon. Steer clear of terminology specific to a field unless the intended audience is only members of the field.

Back to Writing for Print


This document was last updated on August 20, 2004