Methods and Data Comparability Board Meeting Minutes

January 28-30, 2002

Sandia Laboratories

Albuquerque, New Mexico

 

Participants:

 

Herb Brass, Co-Chair, EPA/OW

Charlie Peters, Co-Chair, USGS/WRD

Chuck Spooner, Co-Chair, National

         Council, EPA/OW

John Klein, USGS/WRD

Rock Vitale, Envir. Standards, Inc.

Cliff Annis, Merck & Co., CMA

Ed Santoro, DRBC

Jack Kruiger, Maine Dept. Health

Ed Johnson, NOAA

Steve Posavec, Standard Methods, AWWA

Mike Miller, WDNR

Dennis McChesney, EPA Region 2

Katherine Alben, NYDH

Bob Berger, EBMUD, WERF, AMSA

Wayne Einfeld, Sandia

Larry Keith, Instant References

Dan Sullivan, USGS, WRD

Marion Kelly, EPA/EAD

Bill Telliard, EPA/OST

Mary Verwolf, DOE

Ron Jones, FIU

Alan Cherepon, TNRCC

Glenn Patterson, USGS/WRD

Geoffrey Ekuchukwu, USFW

LeAnne Astin, ICPRB

Chris Faulkner, EPA/OW

Colin Hill, Tetra Tech, Contractor

Sam Stribling, Tetra Tech, Contractor

Steve Moulton, USGS/NAWQA

Merle Shockey, USGS NWQL

Gil Dichter, Idexx

Bart Simmons, CAEPA

Julie _______

Jerry Diamond, Tetra Tech, Contractor

Abby Markowitz, Tetra Tech, Contractor

Jim Boiani, DynCorps, Contractor

**The Board thanks Wayne Einfeld and Sandia Labs for hosting the meeting, providing refreshments, and organizing a very stimulating tour of Sandia’s microelectronics laboratory.**

 

NEMI Outreach

 

 

National Monitoring Conference, Madison, WI, May 21-23, 2002

 

 

Public Website

 

NEMI Workgroup - Phase 2 Completion

 

 

Water Quality Data Elements

 

Implementation of Chemical/Microbiological WQDE

 

+        Oklahoma:  added some more elements from WQDE; looking for data to populate database and elements

+        Mohawk River, NY:  Obtaining approval from EPA on QAPP to then sample and populate database and WQDE.

+        Milwaukee MSD:  In progress; analyte names vary among and within databases.

+        Delaware River Basin:  No update.

 

Outreach

 

 

Standardized Formats for Data Elements

 

 

Biology WQDE

 

+        Fisheries:  DRBC (Ed Santoro), NOAA (Ed Johnson), USFWS (Geoffrey Ekuchukwu)

+        Organism tissue:  NOAA (Ed Johnson)

+        Macroinvertebrates:  DNR (Mike Miller), Tetra Tech (Sam Stribling), USGS (Steve Moulton), ICPBR (LeAnne Astin)

+        Plankton:  ICPRB (Claire Buchannan)

+        Periphyton:  USGS (Pete Ruhl)

+        Amphibians:  USFWS

 

·        Update to ACWI needed by April.  Draft core elements for biota to be distributed to Workgroup by early March.

·        Goal is to have draft core elements for discussion at National Conference in May.


Nutrient Workgroup

 

 

Nutrient Pilot

 

1)      show Total N method is an appropriate method given DQOs

2)      show comparability of Total N method with historical data based on

TKN + NO3 + NO2

3)      demonstrate the usefulness of examining lab and field approaches to PBMS and comparability

4)      Evaluate MQOs using a single lab

5)      Address freshwater - estuary linkage with respect to nitrogen

 

·        Phased approach:

Phase I:            - Ron will determine availability of field data for TKN,  NO3, NO2

                        - Ron, Tetra Tech will evaluate field data

                        - Ron will identify MQOs used previously in the project

Complete Phase 1 by July 2002

Phase II:           - Tetra Tech will help design a laboratory case study (like COD

   Pilot) and identify MQOs that should be used

Start Phase 2 in May and complete by Fall, 2002.

Phase III:          - Interlaboratory, expanded scope study.

-         Submit proposal to AWWARF May 1, 2003, building on data collected in Phase I and II.*

-         Include other methods (e.g., immunoassay N methods)

-         One-two year effort

*Note:  Katherine advocated preparing an AWWARF proposal for Phase I, II, and III work, which would supply resources if funded.  Bob Berger, however, indicated that the project is more likely to be funded if some data were already collected and presented.

 

Phase IV:         - Evaluate laboratory and field approaches to method

   comparability

-         Develop guidance on how to do performance/comparability assessments

 

Biology Workgroup

 

NEMI Activities

 

 

New Technologies

 

+        Botulin toxins:  Bart can get help to incorporate methods

+        Katherine will distribute her NEMI input form to participants in the New Technologies workshop, prior to the Conference to obtain more method summaries.

+        New technology characterization is a “look-see” activity for now as some of these methods have not been published or peer reviewed.

 

 

 

Field macroinvertebrate assessment pilot

 

 

PBMS Workgroup

 

 

NEMI – Phase 3

 

 

Many thanks to Larry, Dan, James for their outstanding job getting NEMI to this point.

 

Accreditation Workgroup

 

Outreach Workgroup

 

 

Peer Review Issues

 

 

Meeting Follow-Up and Announcements

 

 

A full Board meeting will be held June 3-5, probably in Annapolis, MD.  The USFW will be contacted to determine meeting space availability.


ATTACHMENT A

 

MDCB and NEMI Steering Committee Report

Albuquerque, New Mexico

January 28 – 30, 2002

 

The focus of this meeting was on the actions and decisions that need to be completed in order for NEMI to go public this spring. Numerous Action Items were identified and a rigorous schedule was established to complete them. Table 1 summarizes the time line items that must be completed, along with the responsible person(s), between February 5 and May 20, 2002. Table 2 summarizes Sponsors and their contacts for potential Beta Reviewers. Table 3 summarizes additional supporting action items required to be completed (or that were completed) along with the responsible person(s) or entity.

 

Table 1. NEMI Public Release Schedule

 

Deadline

Responsible Person

Action Item

2/5/02      

Larry @ Instant Ref.

Albuquerque meeting notes with deadlines distributed

2/8/02       

Abby @ Tetra Tech

List of press release & general release contacts to Steering Committee

2/8/02       

Abby @ Tetra Tech

Beta Review letter and instructions distributed for approval

2/8/02       

Glen Patterson @ USGS

Update of www.nemi.gov URL approval to MDCB

2/10/02     

Larry @ Instant Ref.

All Methods Sources contacted to set up QC reviews

2/12/02     

Abby @ Tetra Tech

Draft “world announcement” emailed to Outreach Committee

2/15/02     

James @ DynCorp

Original information sent to all methods sources by email

2/15/02     

Steering Committee

All Beta Reviewers contacted by sponsors & email addresses provided to NEMI chair (See Table 2).

2/20/02     

Abby @ Tetra Tech

Provides draft world announcement & press release for MDCB review

2/22/02     

Abby @ Tetra Tech

Beta Reviewer letter and instructions completed & approved

3/1/02

Dan @ USGS

Freeze NEMI target date – this could slip if necessary to 3/13/02

3/1/02       

Larry @ Instant Ref.

Beta Reviewers contacted using email by NEMI chair

3/15/02     

Dan @ USGS

Confirms approval of URL for NEMI of www.nemi.gov

3/15/02     

Larry @ Instant Ref.

Letter and instructions sent by email to all Beta Reviewers

3/15/02     

Methods Sources

All QC of Internet and Original Source Materials completed

3/15/02     

Outreach Committee

Contacts for world announcement & press release approved

3/18/02     

Dan @ USGS

URL at www.nemi.gov must be established for QC

3/20/02     

James and Dan

Complete all Source Materials corrections in NEMI

3/20/02     

Outreach Committee

 World announcement letter & press release approved

4/1/02       

Beta Reviewers

Beta reviews sent to Tetra Tech for review and sorting

4/1/02        

Abby @ Tetra Tech

EPA/USGS co-chairs given email lists for announcements

4/4/02        

Abby @ Tetra Tech

Beta review report to MDCB – NO SHOW STOPPERS

4/5/02       

Dan @ USGS

Provides schedule to address all beta reviewer issues

4/8/02       

Herb & Charlie

NEMI world announcement emailed by EPA/USGS co-chairs

4/8/02       

Herb & Charlie

NEMI press release emailed by EPA/USGS co-chairs

4/15/02     

Abby @ Tetra Tech

Finalizes numbers of lines available for Conference Workshop

5/1/02

Larry @ Instant Ref.

Finalizes PowerPoint slides for Conference Workshop

5/15/02     

Dan @ USGS

NEMI web site goes live

5/20/02     

Dan, Larry, James, & Katherine

NEMI debut at NWQMC conference

 

The two Action Items in bold are considered show stoppers. The public announcements will NOT go out to the world if these show stoppers are not fully addressed.

 


Table 2. Beta Reviewer Candidates and Sponsors

 

Sponsor

Candidate / Classification

Candidate’s E-mail

Steering Committee

Ed Johnson * / Fed

Ed.Johnson@noaa.gov

Steering Committee

Rock Vitale * / Lab

rvitale@envstd.com

Steering Committee

Jack Kruger * / State

John.A.Krueger@state.me.us

Charlie Peters

Linda Green / Univ.

lgreen@uri.edu

Charlie Peters

Ellen McCarron / Fed.

 

Charlie Peters

? / International person

 

Herb Brass

Reenie Paris –? /Fed.

Reenie.Parris@nist.gov

Herb Brass

? / International

 

Herb Brass

? / International

 

Ed Santaro

Monitoring Advisory / State?

 

Ed Santaro

Monitoring Advisory / State?

 

Rock Vitale

Skip Kingston / Univ.

kingston@duq.edu

Rock Vitale

Alan Hewitt / Fed

u2re9adh@crrel.usace.army.mil

Rock Vitale

Richard Burrows / Lab

 

Mary Verwolf

Cliff Watkins * / Lab

cwatkins@portageenv.com

Mary Verwolf

? / International person

 

Marion Kelly

Richard Turle / Canada

richard.turle@etc.gc.ca

Cliff Annis

John Treffy / Univ

 

Steve Posavec

Lenore Clesceri / Private

 

Dennis McChesney

Larry Bailey * / State

ltbailey@gw.dec.st

Dennis McChesney

Jack Ryan * / State

jmryan@gw.dec.state.ny.us

Dennis McChesney

Carlton Hunt / Private (Battelle)

 

Dennis McChesney

? German / International

 

Katherine Alben

? / Env. Engineer/Scientist

 

Katherine Alben

? / Env. Engineer/Scientist

 

Bart Simmons

Silky Labie ? / State

 

Larry Keith

Martha Wells / Univ.

mjmwells@tntech.edu

Larry Keith

Bill Glaze / Univ.

bill_glaze@unc.edu

 

There are 28 potential candidates listed in Table 2. Each sponsor should contact their candidate by phone or e-mail no later than by February 15, 2002 and then send an email to Larry Keith ( larrykeith@earthlink.net ) to confirm whether or not the candidate will accept the task of being a beta reviewer. Each candidate should be told that the beta review will take about an hour and that they will be contacted by Larry Keith by March 1st to confirm that they agree to participate. Then they will be provided with an evaluation and comment form and the URL for NEMI  by March 15th and this form MUST be returned by no later than April 1st in order to be reviewed and their responses collated with the other reviewers. Their instructions will provide Abby’s email address for return of their review as an attached file. Candidates with asterisks by their name have already agreed to be beta reviewers and do not need to be contacted again prior to confirmation by Larry that they will participate.

 


Table 3. Other Action Items From the NEMI Steering Committee Meeting

 

Action Item

Status or Comment

Methods Disclaimer

Done – James will e-mail disclaimer to Dan to post in the web page

Criteria for Methods Submission

Done – James will e-mail disclaimer to Dan to post in the web page

Prepare guidance materials for Beta Reviewers

Abby will complete and distribute draft by 2/8/02 and final by 2/22/02. Larry will send it by 3/15/02 as per Table 1

Prepare “world announcement” and press releases plus associated e-mail contact lists

Abby and Dennis will complete draft by 2/12/02 and distribute final by 3/20/02. Herb and Charlie will e-mail them on 4/8/02 as per Table 1

Obtain USGS approval for www.nemi.gov

Glen to provide update of contact with USGS officials by 2/8/02 and show stopper deadline of 3/18/02 to be confirmed by Dan as per Table 1

Define relationships between NEMI workshop and Tracks 2 & 3 at conference

Issues to be resolved with Abby’s help during future NEMI Steering Committee calls in April

 QA/QC of NEMI content

Source materials and Internet report format content will be reviewed by method sources between 2/15/02 and 3/15/02. Corrections are expected to be minor and completed by 3/3/20/02

Complete regulation additions

James and Dan expect to complete this by the end of February but it must be finished before NEMI is frozen March 1st.

Prepare draft on Past Development and Future Directions for background information on NEMI page and to stress that the current version is only the beginning and will continue to evolve and grow.

Larry will prepare and circulate drafts for review prior to March 1st. Dan will add “Version 1.0” and also “Future Enhancements” to the NEMI page and make a link from each to this piece.

Develop “Useful Queries” links similar to those provided by DOE. Two lists: easy list for Phase 2 (e.g., organics, inorganics, nutrients, radiochemical, biological) and difficult list for Phase 3 (e.g., pesticides, PAHs, PCBs, Dioxins and Dibenzofurans, volatiles, phenols, semivolatiles, etc.).

James has the lead for the easy lists and may have completed some already. Steering Committee will tackle the hard lists in Phase 3. Easy list needs to be provided to Dan so that he can incorporate it prior to freezing NEMI on March 1st.

Move web site home page to another server to address instability problems.

Dan will complete moving the home page to the Wisconsin District Sun Solaris web server prior to the March 1st freeze of NEMI.

Complete misc. small fixes to NEMI (add an icon to the search link, put list of methods in a multiple column table, replace feedback email link, delete “-999”, fix empty DOE methods, add more descriptive text to query options, fix forbidden access error in Search Option 1, temporarily remove Search Option 2, delete link “Contributing Organizations,” determine which options in “Useful Queries” page should be deleted

Dan will complete these prior to the March 1st freeze of NEMI.