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Resources For Grants Administrators
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- The Electronic Research Administration (eRA) Commons. A virtual meeting place where NIH extramural grantee organizations and grantees can receive and transmit information about their grants. The ERA Commons is divided into both unrestricted and restricted portions that provide for public and confidential information, respectively. For more information, user support, and access to the web site, go to: http://era.nih.gov/
- Welcome Wagon Letter for New Grantees. The intent is to highlight key requirements, provide referrals to important sources of information, and identify NIH, Public Health Service (PHS) and Department of Health and Human Services (HHS) offices that have responsibility for certain administrative functions. http://grants1.nih.gov/grants/funding/welcomewagon.htm
- Division of Payment Management. Payments for grants awarded by NIH are made through the Division of Payment Management with the exception of awards to individuals, foreign organizations, and agencies of the Federal Government, which are paid by the NIH Office of Financial Management. Applicant organizations are assigned a 12-digit Entity Identification Number for payment and accounting purposes. That number is an expansion of the 9-digit Employer Identification Number assigned to an organization by the Internal Revenue Service. http://www.dpm.psc.gov/
- Electronic Notification of Grant Award.NIH can transmit electronic Notices of Grant Award (e-NGA) to all NIH grant and cooperative agreement recipients capable of receiving e-NGAs. All of the information included in a paper NGA is provided in an e-NGA. Detailed instructions to obtain e-NGAs may be found at http://grants.nih.gov/grants/guide/notice-files/not98-129.html
- Authority to Rebudget Grant Funds. In general, NIH grantees are allowed a certain degree of latitude to rebudget within and between budget categories to meet unanticipated needs and to make other types of postaward changes. Explanation is provided of the conditions under which prior approval is needed. http://grants.nih.gov/grants/policy/nihgps_2001/part_iia_5.htm
- Annual Progress Report: All NIH assistance awards require, at a minimum, an annual progress report, which is usually submitted with the application for continuation support (PHS Form 2590) http://grants.nih.gov/grants/funding/2590/2590.htm . If an application will not be submitted because continuation support is not desired, a final progress report must be submitted within 90 days after the expiration or termination of the project.
- Grants Policy: Links to grants notices and grants policy guidance documents. http://grants1.nih.gov/grants/policy/policy.htm
- Conflict of Interest: Information about NIH policies regarding objectivity in research and financial conflict of interest. http://grants1.nih.gov/grants/policy/coi/index.htm
- Just-in-Time Information. All applicants whose application received a percentile of 30% or less are asked for additional information in advance of any award decisions. Applicants are asked to provide (1) current other support, (2) certifications of IRB review and approval and (3) certification of human subjects education. http://grants.nih.gov/grants/peer/jit.pdf
- The Federal DUNS Number Application Requirement: On or after October 1, 2003, grant and cooperative agreement applications received at the NIH will be required to have a DUNS number when applying for funding support. http://www.nlm.nih.gov/ep/FAQDUNS.html
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