USPS - Freedom of Information Act (FOIA) and Privacy Act (PA) Information Systems Listing

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Freedom of Information Act Tracking System (FOIA2)

TITLE: Freedom of Information Act Tracking System
ACRONYM: FOIA2
ORIGINATOR:

VP Level Department Name: Finance
Major Organization Subdivision:
Minor Organization Subdivision: Administration and FOIA
Name of Unit:
Street Address: 475 L’ENFANTPLAZA SW
City: WASHINGTON
State: DC
ZIP Code: 20260-5202
Country: United States
Hours of Service: 8 AM to 5 PM
Telephone: 202-268-2608
FAX: 202-268-5353
E-Mail Address: BSherif1@email.usps.gov

ABSTRACT: FOIA2 tracks the status of requests received under the FOIA by the office of Administration and FOIA. It also contains information about completed FOIA requests received at other postal facilities. The information includes the disposition of the requests (such as the number of times information was withheld in full or in part, granted, etc.); the exemptions relied upon to withhold information; the median number of days to process the requests; the resources used; and other information required to be reported annually by the FOIA.

PURPOSE: The Electronic FOIA Amendments of 1996 significantly increased the amount of information agencies are required to report annually on their FOIA activities. FOIA2 captures nationally the information needed for annual reporting.

ACCESS CONSTRAINTS: Access to information within FOIA2 is limited to persons having an official need within the office of Administration and FOIA and the Inspection Services FOIA processing unit.

USE CONSTRAINTS: Information within FOIA2 has been evaluated in the areas of administrative security; physical security; contingency planning and backup; software controls; operating systems access and controls; and communication security. The security of the system as evaluated is adequate to limit access and use by the office of Administration and FOIA and the Inspection Services FOIA processing unit.

AGENCY PROGRAM: FOIA2 supports the Postal Services release of information program pursuant to the Freedom of Information Act and the Privacy Act.

SOURCES OF DATA: Data is provided by requesters and components of the Postal Service

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different from the Originator):

VP Level Department Name: :
Major Organization Subdivision:
Minor Organization Subdivision:
Name of Unit:
Street Address:
City:
State:
ZIP Code:
Country:
Hours of Service:
Telephone:
FAX:
E-Mail Address:

ORDER PROCESS: Requests for information should be submitted in writing to the address listed under “Originator” at the beginning of this description.

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from Originator):

VP Level Department Name:
Major Organization Subdivision:
Minor Organization Subdivision:
Name of Unit:
Street Address:
City:
State:
ZIP Code:
Country:
Hours of Service:
Telephone:
FAX:
E-Mail Address:

DATE OF LAST MODIFICATION: 1999 April

[Return to Freedom of Information & Privacy Act Information Systems Listing]

Freedom of Information Act Tracking System (FOIATS)

TITLE: Freedom of Information Act Tracking System
ACRONYM: FOIATS
ORIGINATOR:

VP Level Department Name: U.S. Postal Inspection Service
Major Organization Subdivision: Office of the Chief Postal Inspector
Minor Organization Subdivision: Office of Counsel
Name of Unit:
Street Address: 475 L’ENFANTPLAZA SW
City: WASHINGTON
State: DC
ZIP Code: 20260-2100
Hours of Service: 8:00 AM TO 5:00 PM
Telephone: 202-268-4267
FAX: 202-268-4563
E-Mail Address:

ABSTRACT: FIOATS contains information and data about Freedom of Information Act requests for records under the jurisdiction of the Inspection Service.

PURPOSE: FIOATS is used to acknowledge, track, monitor and respond to Freedom of Information Act requests.

ACCESS CONSTRAINTS: All records are protected from unauthorized access through appropriate administrative, physical, and technical safeguards. These safeguards include restricting access to those with a need to know to perform their official duties, using locks and alarm devices, passwords and/or encrypting data communications.

USE CONSTRAINTS: Users are restricted to only those privileges necessary to perform assigned tasks.

AGENCY PROGRAM: FIOATS supports the Office of Counsel in the Office of the Chief Postal Inspector.

SOURCES OF DATA: FIOATS data is entered by designated Inspection Service employees.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different from originator)

VP Level Department Name: U.S. Postal Inspection Service
Major Organization Subdivision: Office of Counsel
Minor Organization Subdivision:
Name of Unit: Freedom of Information Act Group
Street Address: 475 L’ENFANTPLAZA SW
City: WASHINGTON
State: DC
ZIP Code: 20260-2181
Hours of Service: 8:00 AM TO 5:00 PM
Telephone: 202-268-4420
FAX: 202-268-7741
E-Mail Address:

ORDER PROCESS: Requests for information should be submitted in writing to the office listed above. Requests will be handled in accordance with the Postal Services Release of Information regulations (Part 265 of Title 39, Code of Federal Regulations) implementing the FOIA.

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from originator):

VP Level Department Name:
Major Organization Subdivision:
Minor Organization Subdivision:
Name of Unit:
Street Address:
City:
State:
ZIP Code:
Hours of Service:
Telephone:
FAX:
E-Mail Address:

DATE OF LAST MODIFICATION: 1999 March

[Return to Freedom of Information & Privacy Act Information Systems Listing]

Freedom of Information Act and Privacy Act Appeals System

TITLE: Freedom of Information Act and Privacy Act Appeals System
ACRONYM:
ORIGINATOR:

VP Level Department Name: General Counsel
Major Organization Subdivision: Civil Practice Section
Minor Organization Subdivision:
Name of Unit:
Street Address: 475 L’ENFANTPLAZA SW
City: WASHINGTON
State: DC
ZIP Code: 20260-1127
Hours of Service: 9:00 AM TO 5:00 PM
Telephone: 202-268-2966
FAX: 202-268-5287 or 6279
E-Mail Address:

ABSTRACT: Administrative appeals from denials of Freedom of Information Act and Privacy Act requests throughout the Postal Service. Appeal files typically contain a letter from the appellant, copies of correspondence related to the initial request, copies of responsive documents, and a final decision letter. This is a manual system.

PURPOSE: Rendering of Freedom of Information Act and Privacy Act appeal determinations.

ACCESS CONSTRAINTS: Restricted to Postal Service personnel who need the information for the performance of official duties.

USE CONSTRAINTS: Limited to Law Department personnel for official business.

AGENCY PROGRAM: Postal Services FOIA and Privacy Act administrative appeal activities.

SOURCES OF DATA: FOIA/PA appellants and components of the Postal Service.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different from originator)

VP Level Department Name:
Major Organization Subdivision:
Minor Organization Subdivision:
Name of Unit:
Street Address:
City:
State:
ZIP Code:
Hours of Service:
Telephone:
FAX:
E-Mail Address:

ORDER PROCESS: Requests for information should be submitted in writing to the address listed under “Originator” at the beginning of this description.

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from originator):

Major Organization Subdivision:
Minor Organization Subdivision:
Name of Unit:
Street Address:
City:
State:
ZIP Code:
Hours of Service:
Telephone:
FAX:
E-Mail Address:

DATE OF LAST MODIFICATION: 1999 March

[Return to Freedom of Information & Privacy Act Information Systems]

POSTAL INSPECTORS Preserving the Trust