These instructions only apply to Tribal Lead Agencies that received FY 1998 CCDF funds. Tribes that did not receive FY 1998 funds must submit an entire CCDF Plan.

To receive FY 1999 CCDF funds, a Tribal Lead Agency that received FY 1998 funds must submit Plan amendments to items 1.1, 1.8, and 1.9 of its approved biennial CCDF Plan. Plan preprint pages containing these items are in Attachment B. On these pages, Tribal Lead Agencies must:

Complete Items: 1.1 1.8 1.9 1.5 1.6 1.7

Leave Blank Items: 1.2 1.3 1.4

The Tribal Lead Agency must also submit a photocopy of the Amendments Log page (contained in the Lead Agency's approved CCDF Plan) completed in accordance with the instructions contained on the Log page.

In addition to submitting amendments to the items specified above, the Tribal Lead Agency may use this opportunity to submit any other necessary Plan amendments to reflect substantive CCDF program changes in accordance with 45 CFR 98.16(b) and the instructions on the Amendments Log page. These additional Plan amendments may be submitted at any time.

Identifying Information	The applicant should enter the name of the Tribe on the line designated "Plan For" and should enter the name of the Tribal Lead Agency on the line labeled "Name of Lead Agency" (at Attachment B). Tribal grantees must name a Lead Agency to administer the CCDF. If a tribal grantee applies for both Tribal Mandatory Funds and Discretionary funds, the programs must be integrated and administered by the same Lead Agency. Tribal Consortia. If a Tribe participating in a consortium arrangement elects to receive only part of the CCDF (e.g., Discretionary Funds), it may not join a different consortium to receive the other part of the CCDF (Tribal Mandatory Funds), or apply as a direct grantee to receive the other part of the fund. Individual tribal consortium members must remain with the consortium they have selected for the fiscal year in which they are receiving any part of CCDF funds. (However, an Alaska Native village that must receive Tribal Mandatory Funds indirectly through an Alaska Native Regional Nonprofit Corporation may still apply directly for Discretionary Funds).
Item 1.1	In item 1.1 the Lead Agency requests CCDF funds to be awarded in FY 1999 (on October 1, 1998). This amount includes funds that will be available for CCDF child care services and related activities from the Federal CCDF, i.e., the Discretionary Fund and Tribal Mandatory Fund (including the base amount and any CCDF funds used for administration, quality and construction and renovation activities). This estimate should not include any funds awarded in previous fiscal years. Important: Estimated allotments are provided for planning purposes and may increase or decrease when updated data become available before the final grant awards are issued.
Item 1.8	A tribal consortium must provide a list of its participating Tribes as an attachment to item 1.8. Alternatively, if the consortiums membership has not changed since the list provided in the current approved CCDF Plan, the Lead Agency may simply write "No Change" next to item 1.8. In addition, a tribal consortium must include as an attachment to item 1.8 demonstrations from any new members that were not provided in the preceding fiscal year as part of an approved CCDF Plan. The consortium need not provide a demonstration for any Tribe where a demonstration was provided in the preceding year as part of the CCDF Plan. (In a year in which a tribal consortiums biennial CCDF Plan is due, however, the consortium must provide a demonstration for every member). It is the responsibility of a tribal consortium to notify ACF, in writing, of any changes in its consortium membership for purposes of CCDF funding during the approved Plan period. For Alaska Native Regional Nonprofit Corporations, the list and demonstrations are required for Discretionary Funds only.
Item 1.9	The Tribal Lead Agency uses item 1.9 to submit a declaration which certifies the number of Indian children (as defined in Appendix 2, #2 in the Tribal Lead Agency's approved CCDF Plan), under age 16, who reside on or near the reservation or other tribal service area (as defined in Appendix 2, #3 in the Tribal Lead Agency's approved CCDF Plan). This declaration must be signed by the governing body of the Tribe or an individual authorized to act for the applicant Tribe or organization. The declaration should use the following language: "The Tribal Lead Agency certifies that the number of Indian children under age 16 who reside on or near the reservation, or other service area is ______." A tribal consortium must submit (as an attachment) individual declarations signed by the governing body of the Tribe, or an individual authorized to act for the Tribe, for each of its members participating in the consortium. Note: Because of the statutory "Special Rule for Indian Tribes in Alaska" under Tribal Mandatory Funding, some Alaska Native Regional Nonprofit Corporations will have to provide a separate child count certification for Discretionary Funding purposes. This count will consist of its self-certified Tribal Mandatory Funding count, minus the child count number for any Alaska Tribal grantee in its Region which applies directly to ACF for Discretionary Funding. In instances where a Regional Corporation has separate child counts for Discretionary and Tribal Mandatory Funds, both counts should be reported on the declaration, which can be included as an attachment. The Tribal Lead Agency should not count any children who are included in the child count of another CCDF Tribal Lead Agency. To ensure unduplicated child counts, a Tribal Lead Agency should confer with any other Tribal Lead Agency that has an overlapping or neighboring service area. See Attachment C for a list of FY 1998 Tribal Lead Agencies. If a Tribal Lead Agency chooses not to provide a self-certified child count, ACF will calculate the Tribe's grant award for funds that become available in FY 1999 using the same number of children used to determine the FY 1998 grant award. Please be aware, however, that beginning with funds awarded in FY 2000, all Tribal Lead Agencies will be required to submit a self-certified child count for children under age 13 (see related discussion below). A Tribe is not required to conduct a special count to obtain a child count number for funding that becomes available in FY 1999. Tribes may submit their most recent child count of such children. If a Tribe chooses to conduct a special count, it must be completed prior to the July 1 submission of the required Plan amendments. For the allocation of funds that become available in FY 1999, ACF will allow children under age 16 to be counted in order to provide flexibility in the type of data used to derive this number. Note: We had previously proposed that for funds available in FY 1999, tribal child count declarations would include only children under age 13 in accordance with the Child Care Development Block Grant statute (see the Notice of Proposed Rulemaking published July 23, 1997 at 62 FR 39633 and instructions for the FY 1998 CCDF Plan preprint). For FY 1999 funds only, however, we are modifying this approach to continue to permit self-certification of tribal child counts to include children under age 16. While we fully embrace self-certification of tribal child counts, based on the practical experience in implementing this approach for FY 1998 tribal grant awards, we believe that more time is necessary for some Tribal Lead Agencies to plan for counting children under age 13. This additional time is particularly important since Tribes will no longer be able to use the data in the BIA Indian Service Population and Labor Force Estimates Report, and there is no frequently published national data source which provides counts of children under age 13 for all current or potential CCDF tribal grantees. However, beginning in FY 2000, we will require self-certification of children under age 13 (rather than under age 16). In addition, beginning in FY 2000, all Tribes will be required to provide a self-certified child count since, as discussed above, no frequently published national data source provides information for children under age 13.

Index: "Dear Colleague" Letter | ACYF-PI-CC-98-02 | Guidance | Plan Preprint Pages | FY99 Tribal Estimates | FY98 Discretionary Funds | ACF RAs | (Collection available in Word and PDF)

Related Items: FY 1999 Procedures for 102-477 Grantees

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