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www.fastlane.nsf.gov

FastLane Help | HOME 

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Introduction
Software Requirements
Warnings and Rules
Acceptable Formats
Creating PDF Files
Creating PostScript Files
Creating Tips and Pointers
PDF Resource Links
 
Using TeX And LaTeX


For Proposal Preparation and Project Reporting

CREATING FASTLANE PDF FILES


Print Version - Opens New Window

Creation Tips and Pointers

  1. Use the FastLane Job Options File
  2. Converting Figures
  3. PDF and Original Document Location
  4. Always Embed Fonts
  5. Subset Fonts
  6. Check The Results

Use the FastLane Job Options File

If using Acrobat Distiller 4.0 or higher, download the FastLane job options file.

See the instructions on how to download the Job Options for Windows.

See the instructions on how to download the Job Options for Macintosh.

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Converting Figures and Images

If you have figures and images, know that conversion programs to PDF have settings that may reduce the resolution.

Understand the settings or you may get blurred images. The FastLane Job Options file for Acrobat Distiller 4.x and higher sets figures to a higher resolution output than the standard defaults. If using Acrobat Distiller 3.0, check the settings to view the compression algorithm and the output resolution for your figures. By default, Acrobat Distiller will lower the resolution of your images.

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PDF and Original Document Location

It is important to create the PDF file on the same computer where the original document was created. This will ensure that the fonts needed to create, view, and print the PDF file will be available.

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Always Embed Fonts

Always embed fonts into the PDF file. Embedding fonts essentially means to include in the PDF file the information necessary to faithfully re-create the characters used in your PDF file. If fonts are not embedded and do not reside on the computer where the PDF file is viewed, another font available to the PDF reader will be substituted. The substitute font may have different characteristics or characters (e.g., a bracket in a mathematical equation could be replaced by a column of letters).

If you are using Adobe Acrobat 4.x or higher:

  • Download the FastLane Job Options.
  • Open Adobe Acrobat and select the "FastLane" job options.

Fonts will now be embedded when converting files to PDF.

If you have the full Acrobat 4 product, you can determine how others will see your document by turning off local fonts. See the Tip - Check the Results for more information.

If you are using Adobe Acrobat 3.x, see instructions for embedding fonts at the following links:

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Subset Fonts

For all applications other than TeX or LaTeX subset fonts at a threshold of 100%. Essentially, subsetting fonts will force the fonts you used to be properly called when individual PDF files are combined into one large PDF proposal file.

If using TeX or LaTeX, upload your .dvi and figures instead.

If you are using Adobe Acrobat 4.x or higher:

  • Download the FastLane Job Options.
  • Open Adobe Acrobat and select the "FastLane" job options.

Fonts will now be correctly subset when converting files to PDF. Remember, if using Adobe Acrobat 5, printing to the Distiller print driver will not use your Distiller settings. You need to set these in the print driver instead.

If you are using Adobe Acrobat 3.x, see instructions for how to subset fonts at the following links:

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Check the Results

With the exception of Acrobrat Reader 4.x, the full Acrobat version 4.x or higher allows you to check how the PDF will be rendered on a computer that does not have fonts used in the PDF installed.

By checking the results on a computer other than the one used to create the PDF file and with the local fonts turned off, you ensure that the fonts have been correctly embedded in the PDF document. Since the fonts that created the PDF file presumably reside on your computer, it is possible that even though they have not been embedded, the file will look fine on your computer but not on one without your fonts.

When Use Local Fonts is disabled (that is, it does not have a check mark by it), Acrobat displays the PDF file with substitute fonts for all fonts that are not embedded. If a font cannot be substituted, the text formatted with that font appears as bullets, and Acrobat displays an error message.

If the text in your PDF file is malformed or appears as bullets when Use Local Fonts is disabled, then the fonts were not properly embedded.

To specify whether Acrobat should use installed fonts, choose View -> Use Local Fonts. The option has a check mark by it when Acrobat is using the fonts and no check mark when Acrobat is ignoring the fonts.


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If any of the links in this document are outdated, please notify the FastLane Help Desk.
Suggestions for additions or revisions to this document may be sent to flpdf@nsf.gov.


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