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Whom to Contact
In the Northwest states (Alaska, Idaho, Oregon and Washington), contact Tim Beard, Employer Services Liaison
Officer, if you have questions about W2 wage reporting issues. Assistance is available for questions about reporting
wage data electronically over SSA’s web page, via magnetic media, or on paper W2 forms. We also can help you
with many other wage and employment tax issues. Contact us by e-mail at
tim.beard@ssa.gov, telephone at 206 615-2125, or FAX at 206 615-2643.
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The Social Security Administration receives, and processes, over 250 million W2 reports each year. W2 data can
be submitted electronically, on magnetic media
(tapes, diskettes or cartridges), or on paper Forms W2. These links give you
comprehensive information on submitting your W2 data, regarding of the method that you select. Still have questions?
Contact us!
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Employee Names & Social Security Number
The employee’s name and SSN reported on the W2 must match the information contained
in Social Security’s records to ensure that the worker gets proper credit for the wages paid. Social Security offers
a free verification service to employers allowing them to confirm the SSN provided
by the employee. For a quick reference on employee name and SSN issues, pick up
"The Critical Link".
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Social Security and IRS match the annual W2 and 941 totals to ensure that the correct information has been reported.
If the figures disagree, the employer is contacted to explain the difference. Before submitting your W2s and completing
the fourth quarter 941, balance the wage and tax figures. Correct any errors before the reports are sent to SSA
and IRS. If you receive a notice that the numbers are out of balance, please respond timely. Need help?
Contact us!
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Educational Seminars
Social Security and IRS offer free joint educational seminars to give employers the information needed to report
W2 data accurately and timely, especially using our electronic web-based options. For Tax Year 2004, we have
completed our planned seminars, however if you would like to be added to our mailing list for the TY 2005
seminars, please email us with your name, company name, and complete
street address.
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Comments
If you have any suggestions for this page, please contact us via telephone (206 615-2125), FAX (206 615-2643),
or e-mail to tim.beard@ssa.gov.
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www.socialsecurity.gov
