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  Meeting/Conference Space Bid

Submitting a proposal in response to this Request for Proposal (RFP) is voluntary. Responses to this RFP will be evaluated to identify a establishment which has demonstrated the ability to meet this requirement as posted; is cost effective; has a good past performance history; and provides the best overall value to the NSF for this external meeting space requirement. All information received will be incorporated into any resulting purchase order official record. The documentation will be retained for one year after any award or until final payment has been made, whichever is later. If this RFP is cancelled, a cancellation file will be retained for five years. Comments or questions regarding this statement or use of this information may be directed to

Required fields are in bold.

RFP Number:


General Information

Post date:

August 20, 2004

Due date:

October 22, 2004

Event name:

Information Technology Experiences for Students and Teachers (ITEST) Preliminary Panel Mtg.

Event description:

A panel of experts are being invited to review preliminary proposals received against the ITEST solicitation # 02-147.

Proposed event dates:

November 3-5, 2004

Alternate dates:

November 8-10, 2004


Washington Metro Area

Other requirements:

The site for the meeting should be within walking distance to the subway systems. Not more than four city blocks.

Lodging Requirements




per Room



Meeting Space Requirements




Space Rate
per Day

1 Large room for orientation

Three break-out rooms

not required

Regristration Space w/table 1st day only

Other information:


The large room for orientation will need to be set-up theatre style to accommodate 40 people. The break-out rooms will need to be set-up conference style -- there will be about eight computers set up per room.


Audio Visual and/or Information Technology Requirements




Rate per Unit

Overhead Package required.

Not required.








None required.


Refreshment Requirements




Rate per Attendee

For three days

For three days

The Government will select the proposal which provides the best value.



Project Total












Vendor Information













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