Registration for Submitters & Employers
for Tax Year 2003

If the person submitting the file is not responsible for the accuracy of the data, then the individual who is responsible should obtain a PIN and include that PIN in the MMREF-formatted AWR file. The individual who is responsible for transmitting the Form W-2 information to SSA should use their PIN and Password to transmit the AWR file to SSA.

NOTE: If you are filing wage reports for another company, use information about your own company, not the company you're filing for, when you register.

Reminders for Current Registrants

Please be sure to change your password within 365 days from the date the password was last changed so that your PIN does not expire, or call SSA Employer 800 Number at 1-800-772-6270 so they can reissue a password to you.

If you forgot your password, select the Forgot Your Password link on the Business Service Online Login page. The system displays the Business Services Online Forgot Password page. Enter your PIN, Last Name, and U.S. Social Security Number. Select the Request New Password button to send the request. The system displays the confirmation page for your new password. "Your temporary password will be sent to you by first class mail within 2 weeks. You must wait for your password to utilize the BSO system. All passwords issued prior to this request are invalid."

NOTE: This functionality cannot be used if you did not register with a United States issued Social Security number.

Please make sure your e-mail address is correct. The system will automatically send you an e-mail reminder 2 weeks prior to your PIN expiration date.

You can use one of two options to register for a PIN and Password:

1. SSA Business Services Online (BSO) Internet site at http://www.socialsecurity.gov/bso/bsowelcome.htm or
   
2. SSA Employer 800 Number at 1-800-772-6270

The BSO Tax Year 2003 Handbook explains these services.

PINS:

• Will be issued immediately for successful registration.
• Are valid as long as the Password is changed at least once a year.
• Are required to file wage reports electronically or on magnetic media (5 1/4 inch diskettes, tapes and cartridges).

Passwords:

• Will be mailed to the PIN holders via the postal service and should arrive within 10 to 14 days from the date of registration. A notice will be sent first to the employer telling them that the employee has requested a PIN and Password. (Note: people registering as self-employed will not ge the employer letter)
• Must be changed to an 8 character alpha numeric Password of choice the first time the user logs onto the BSO Internet site.
• Must be changed at least once a year for the PIN to remain valid.
• Please make sure your e-mail address is correct. The system will automatically send you an e-mail reminder 2 weeks prior to your PIN expiration date.

• Submit AWR files on the Internet.
• View submission status, notice and error information.
• Use W-2 Online.
• Acknowledge Resubmission Notice.
• Request a Resubmission Extension.
• *Use Social Security Number Verification Services.
• *Complete Form I623.
• View Employer Report Information

PIN and Password requestors are required to:

• Submit identifying information including:
  Name and Date of Birth,
  Company EIN, Name and Telephone Number, and
  Contact Address and Telephone Number.

  Attest to Privacy and Truth Statements to indicate that they:

  1. Understand that SSA will validate the information provided against the information in our files.
  2. Are currently employed by the employer and have the authority
     to either attest to the accuracy of the data and/or transmit wage
     information and to receive employee wage information for the employer.
  3. Understand that they may be subject to IRS penalties if they submit
     fraudulent information.
     
  4. Agree that they are responsible for all actions taken with their PIN.
  5. Have their company or clients authority to verify employee's names and Social Security Numbers
  6. Have authority to transmit Representative Payee Use of Benefits Data for the company.

• New Registration.
• Updating information on a current registration record. (Note: You cannot change your SSN or EIN)
• Changing a Password.
• Deactivating a PIN.

• The personal information provided by the requestor does match current SSA records.
• SSA cannot establish an employer/employee relationship based on information in the file.
• More information is needed to complete the registration process.

The Employer 800 Number technicians are available to assist registrants, employers and submitters during the hours 7:00 AM and 7:00 PM Eastern Standard time.