Q: How long does it take to process an application for a waiver?
A: It usually takes 6-8 months to process a waiver case. However, failure to have the correct immigration official’s clearance and signature and all of the supplemental information, clearly marked, item-by-item, may result in further delays.

Q: How often do the waiver board members meet?
A: The board members do not usually meet as a unit. Cases are reviewed individually by each board member, in turn.

Q: Can you send me a listing of the board members’ names and phone numbers?
A: All questions about your application should be directed to the Board’s Executive Secretary.

Q: My visa is about to expire. Can the waiver review board expedite my case?
A: No. Cases are processed on a first come, first served basis.

Q: Can your office send me information about institutions that participate in the program?
A: No. It is the responsibility of each J-1 to locate a sponsoring institution.

Q: How many copies of the application package would you like submitted?
A: Send ONLY the original package unbound. Publication should be stapled.

Q: Is there a fee for processing a waiver?
A: Not at HHS, but there is a State Department fee—http://www.travel.state.gov

Q: Is there a specific format for preparing an application?
A: The application form should be filled out. Each item on the Supplementary Information sheet should be addressed and marked clearly (items 1-9). Cases submitted by outside legal counsel must be representing the applicant organization, not just the J-1. A form G-28 or letter must be signed. A cover letter only is requested with no duplication of the materials supplied by the applicant institution. Exhibits and appendices should not be used.