The 1993 Government Performance and Results Act (GPRA)
seeks improved efficiency and effectiveness of Federal programs,
better information for Congressional decision making, and increased
public confidence in government. GPRA springs from the increased
emphasis by the public and private sectors on communication with
sponsors and stakeholders--whether corporate boards and shareholders
or elected representatives and citizens. Better communication
is part of a larger revolution in which goals for Federal programs
will be set in advance and progress will be assessed retrospectively,
as part of an integrated process of strategic planning and effective
management.
Under GPRA, strategic plans underpin agency systems
for setting goals and measuring performance. Each agency works
with the United States Congress and the Executive Office of the
President to build a multi-year strategic plan. The strategic
plan sets out the agency's fundamental mission or missions, its
long-term general goals for implementing the mission, and the
resources necessary to reach those goals. The agency also prepares
an annual performance plan that links agency operations to its
long-term goals. On a retrospective basis each year, the agency
prepares a report which assesses outputs and outcomes in relationship
to performance goals. Information in the retrospective performance
report is used in subsequent program cycles to inform future policy
development, refine performance plans, and improve day-to-day
management.
Both the specific GPRA mandate and the general climate
calling for increased accountability require the development of
techniques to measure or describe the outputs and outcomes of
government programs. Tracking the many aspects of fundamental
science is a daunting challenge which must capture quantitative,
qualitative, and institutional dimensions. Agencies must develop
techniques that achieve the support and understanding of both
the scientific community and the public.
This paper distills existing experience of public
and private institutions with assessment of fundamental science.
It provides information for scientists about the new assessment
mandate and strategies for responding to it; and it challenges
administrators to communicate the richness, complexity, and performance
of the scientific enterprise to Congress and the public.
Since assessment techniques are in relatively early
stages of development, and since agency-specific or program-specific
techniques will be needed, the paper does not seek to establish
particular performance measures or methods. Nor does it seek
to be a handbook of "how-to" instructions.1 Rather, it aims to provide a set of principles and other information for
use by science agencies in designing and testing a range of methods
appropriate to their particular goals and programs.
The Federal science and technology system consists
of a diverse array of science programs dispersed among and within
the Federal agencies. These programs encompass the full spectrum
of science, mathematics, and engineering disciplines and a growing
set of interdisciplinary activities. They include basic research,
applied research, and developmental activities. Some individual
programs include the entire range from basic research to development;
others focus primarily on fundamental science. Some are directed
to agency missions such as national defense; others are oriented
to expanding the general stock of scientific knowledge. All share
a commitment to the conduct of world-class science. All are engaged
in an interactive and evolutionary process that builds incrementally
on the cumulative results of prior efforts. Their eventual impacts
may require long time lags before they are realized.
Agency goals for fundamental science are derived
from the Federal government's ultimate purpose which is to contribute
to the over-arching national goals of improved health and environment,
prosperity, national security, and quality of life. Fundamental
science is a necessary contributor to these goals.
To promote scientific contributions to over-arching
national goals, the Administration's science policy statement,
Science in the National Interest (1994), has established
a critical enabling goal for fundamental science. This enabling
or intermediate goal is to
That is, from an NSTC or national perspective,
the goal is to maintain United States' leadership. For
an individual agency, the goal is to conduct world-class
science and to contribute to United States' leadership.
Also in support of the over-arching national goals
are four additional enabling goals defined by the Administration
in Science in the National Interest. These are to:
All agencies which support the Federal portfolio
of fundamental science contribute to one or more of these intermediate
goals. The health of the science enterprise is in turn enabled
by a strong infrastructure--human resources and facilities.
The way in which an agency contributes to enabling
our over-arching national goals will depend on the specifics of
its strategic plan, as developed in consultation with Congress,
stakeholders, and the Office of Management and Budget. The specific
goals defined in the agency's strategic plan will yield further
criteria for performance assessment, in addition to the world-class
quality standard.
Science in the National Interest
points out that the principal sponsors and beneficiaries of our
scientific enterprise are the American people. Their continued
support, rooted in the recognition of science as the foundation
of a modern knowledge-based society, is essential. Maintaining
public support for fundamental science depends on clear communication
of its varied, inter-connected, and complex results to the Executive
Branch, Congress, other policy makers, and the public. Scientists
and decision-makers from colleges and universities, industry,
and government increasingly recognize the importance and value
of such communication. They sense opportunities for building
public understanding and sharing the excitement of science. Moreover,
effective communication of progress and findings to stakeholders
through constructive use of electronic and printed media can help
diffuse program results and produce insightful feedback for program
managers.
Managers of science and technology programs in the
public and private sectors are devising techniques for assessing
the outcomes of their research programs. All continue to grapple
with methodological challenges. Methods are well developed for
manufacturing production which is composed of repetitive, well-defined
processes that yield tangible products having benefits that accrue
in the short run. In comparison to assessment methods used for
manufacturing production, assessment techniques for fundamental
science are much less advanced.
Some may interpret GPRA as suggesting that the simple
assessment model appropriate to well-defined manufacturing processes
should be applied to government programs as well. However, the
framers of GPRA recognized the limitations of the simple manufacturing
template and wisely built flexibility into the GPRA structure
in order to facilitate development of concepts appropriate to
more complex situations. GPRA's flexibility provides science
agencies with latitude to develop methods appropriate to fundamental
science and the often serendipitous routes through which it contributes
to national well being.
The challenge is to devise assessment strategies
appropriate to the creative processes of science and innovation
and their dynamic interactions. There is always the possibility
that unexpected opportunities may appear, that important findings
may be ignored until information from other sources puts them
in a new light, or that the time lag is so long that the significance
of the original finding is lost. For example, Alan Turing's "machine"
and related advances laid the groundwork for today's massive advances
in computational capabilities, but the technical advances were
not anticipated or even considered feasible until the subsequent
independent development of the semi-conductor.
The significant consideration in assessing fundamental
research programs is that these programs are aimed at the intermediate
or enabling goal of conducting world-class science in order to
advance the frontiers of knowledge. These programs are not intended
to yield tangible applications, such as a new silicon chip or
next generation computer, directly or in short periods of time.
Rather, they are intended to yield fundamental knowledge which
provides the basis for a range of eventual applications--some
anticipated and some not.
The essential purpose of fundamental scientific cutting-edge
research is to advance knowledge. Regardless of whether information
of potential relevance to particular applications is sought at
the time the research is initiated, the insights produced by the
research enlarge the knowledge base on which future scientific
and technological advances can draw. For example, studies of
quantum mechanics in the 1920s were considered to be "pure
esoterica" by many at the time--few people understood the
theory. However, in the succeeding fifty years, results of this
work in combination with findings and applications from other
fields produced transistors, lasers, and electronic devices used
today in a wide array of activities, including information processing,
communications, and video imagery.
A project or program that is aimed at a particular
purpose can, in addition, reveal insights beyond the area originally
intended. Eventual applications may appear after long lags during
which subsequent studies can build knowledge in a slow process
of discovery and consolidation. For example, studies of the plant
pathogen Agrobacterium tumefaciens that were initiated
to gain clues about tumor formation in humans revealed that the
pathogen causes the disease "crown gall" in plants by
inserting its own genes into the host's genome. This discovery
provided the basis for the new field of genetic engineering for
crop and garden plants.
A project or program that is aimed at a particular
purpose but does not produce the insights originally sought may,
nevertheless, provide other information which by unexpected and
circuitous routes supports further scientific or technological
advance. For example, at Columbia University in the 1950s, Charles
Townes undertook postdoctoral research aimed at eventual development
of a supplementary means for defining and identifying materials
properties using microwave spectroscopy. After unintended turns
over several years and across several continents and diverse fields
of science, his work failed to meet his original objective. However,
the outcome was the maser, forerunner of the laser, a basic building
block for many current telecommunications, data handling, medical,
and industrial technologies.
When fundamental research does produce the information
originally sought, the new insight is an intermediate or enabling
achievement. The new knowledge will contribute to over-arching
national goals--usually, only through complex causal chains that
require inputs from other activities and institutions to yield
practical applications. Moreover, long periods of time may generally
be required before tangible improvements in overall well being
become evident. For example, biomedical research has contributed
mightily to our understanding of how to reduce infant morbidity
and mortality. But medical research alone is not sufficient to
produce a reduction in infant mortality. Many additional activities
are required, including transfer of research results into medical
practice, development and diffusion of any necessary medical devices
or products, and education of parents. Other vital factors are
postponement of pregnancy until physical maturity; late child-bearing;
a social culture which will accommodate new medical procedures
or health guidelines; and, probably most important, adequate financial
resources to assure that all mothers and infants have access to
appropriate medical care and food.
Each agency must consider its role in contributing
to leadership across the frontiers of scientific knowledge in
order to enable the achievement of over-arching national goals.
Each agency must be able to assess its contribution to world-class
science, even though it may be only one of several agencies and
institutions building knowledge in a particular area, and even
though investment in science alone does not assure transfer of
research results to practice.
Any scientific organization (whether a government
agency or a private sector organization) invests in a "portfolio"
of projects in order to pursue a number of avenues of possible
enlightenment. Science proceeds through a slow process of accretion
of results. Major breakthroughs do not necessarily occur on a
regular basis, and an essential element of scientific research
is the replication of earlier findings in order to confirm or
generalize them. Moreover new research findings are significant
not just because they yield a new technical application, but simply
because they help to add to the precious stock of scientific knowledge
available for future human use.