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About
the
Guildford
–
British
American
Tobacco
Documents
The
Guildford
–
British
American
Tobacco
Documents
are
a
subset
of
the
Minnesota
Select
Set,
containing
approximately
7,000
documents,
obtained
during
Minnesota
litigation
-
State
of
Minnesota
vs
Philip
Morris
Inc.,
et
al.
The
trial
opened
in
1994
and
concluded
in
May
of
1998
and
the
Minnesota
Tobacco
Document
Depository
was
established
on
Nov.
7,
1995.
In
the
early
1990s,
attorneys
representing
the
state
of
Minnesota
began
reviewing
British
American
Tobacco
documents
that
were
produced
and
placed
in
the
depository
at
Guildford,
England.
Out
of
a
universe
of
several
million
documents
at
that
depository,
the
attorneys
ultimately
chose
the
nearly
7,000
documents
that
they
felt
related
best
to
their
trial
and
to
the
population
of
Minnesota.
While
this
is
a
particularly
interesting
and
informative
cache
of
documents
with
global
relevance,
the
selection
process
means
that,
potentially,
whole
areas
of
document
types
are
not
represented.
For
instance,
according
to
attorneys
for
the
trial,
because
Minnesota
does
not
have
a
large
Hispanic
or
African
American
population,
few
documents
relating
to
marketing
to
and
targeting
of
these
groups
were
chosen.
How
to
use
the
Guildford
–
British
American
Tobacco
Documents
On
this
site,
users
are
able
to
locate
desired
documents
by
putting
information
into
any
or
all
of
eight
fields
-
company,
title,
author,
beginning
Bates
Number,
ending
Bates
Number,
box
number,
date
published,
and
text.
Keyword
searching
of
the
entire
document
is
also
available.
Once
the
choices
for
the
fields
have
been
assigned
and
entered,
the
user
will
be
shown
a
citation
for
that
particular
document
or
documents.
The
user
is
then
able
to
look
directly
at
a
GIF
image
of
the
document.
GIF
images
are
used
because
they
are
readable
on
all
browsers
and
do
not
require
plug-in
software.
The
document
can
also
be
printed
or
downloaded
(downloading
varies
according
to
the
browser
that
is
used).
A
search
of
the
Guildford
–
British
American
Tobacco
Documents
provides
users
with
a
selected
set
(about
7,000
documents).
These
documents
are
stored
in
the
Minnesota
Tobacco
Documents
Depository.
Bates
Number
Problems
Alpha/numeric
Bates
Numbers
pose
particular
retrieval
problems.
For
some
companies,
the
space
between
in
an
alpha/numeric
Bates
Number
is
recognized,
and
users
can
search
using
the
space.
However,
other
companies
do
not
recognize
the
space
and
a
"0"
(zero)
must
be
inserted
into
the
Bates
Number
between
the
alpha
and
numeric
portion
of
the
Bates
Number.
If
you
do
not
retrieve
a
document
using
the
Bates
Number,
try
deleting
the
space
or
replacing
the
space
with
a
"0"
(zero).
Box
Number
Problems
At
this
time,
Philip
Morris
documents
can
not
be
searched
by
the
box
numbers.
Additionally,
results
sets
for
Philip
Morris
will
display
Bates
Numbers
instead
of
box
numbers.
This
will
be
corrected
in
the
near
future.
OCR
Problems
A
great
portion
of
the
documents
are
of
very
poor
quality.
A
large
percentage
are
old,
yellowed,
and
worn.
Many
were
typed
on
typewriters
with
broken
characters.
Compounding
this,
some
documents
have
been
reproduced
and
faxed
so
often,
they
are
almost
illegible.
The
handwritten
marginalia
also
is
extremely
difficult
to
capture
by
OCR.
Because
of
all
these
issues,
much
of
the
OCR
contains
errors
such
as
"toaco"
instead
of
"tobacco."
The
OCR's
will
not
be
displayed
at
this
time.
Work
is
in
progress
to
find
solutions
to
correct
these
problems.
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