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United States Department of Health and Human Services
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Office of Information Resources Management (OIRM)

Records Management

Managing recorded information is an important responsibility of every Federal agency. Title 44 U.S. C. 2901 defines records management as " the managerial activities involved with respect to records creation, records maintenance and use, and records disposition in order to achieve adequate and proper documentation of the policies and transactions of the Federal government and effective and economical management of agency operations."

The National Archives and Records Administration (NARA) provides Federal government oversight and policy for records management and the achieving of Federal records. NARA, in their oversight capacity, has provided the Federal Agencies with a General Records Schedule (GRS) which provides disposition instructions for many commonly occurring records in the Federal agencies. It is HHS policy to use NARA's GRS whenever possible for disposition instructions concerning our HHS records. For records that are not covered by NARA's GRS, follow your Operating Division's, NARA approved, records schedule.

HHS IRM Circular 21, Records Management, provides policies, procedures and responsibilities for records management within HHS.

HHS IRM Circular 22, Electronic Records Management, provides policies, procedures and responsibilities for electronic records management within HHS.

Records Management Points of Contact (OPDIVs)

Records Management Points of Contract (STAFFDIVs)

Last revised: May 7, 2003

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