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| The Aviation Safety Communique (SAFECOM) database fulfills the
Aviation Mishap Information System (AMIS) requirements for aviation mishap
reporting for the Department of Interior agencies and the US Forest
Service. Categories of reports include incidents, hazards, maintenance,
and airspace. The system uses the SAFECOM Form OAS-34 or FS-5700-14 to
report any condition, observation, act, maintenance problem, or
circumstance with personnel or aircraft that has the potential to cause an
aviation-related mishap. The SAFECOM system is not intended for
initiating punitive actions. Submitting a SAFECOM is not a
substitute for "on-the-spot" correction(s) to a safety concern.
It is a tool used to identify, document, track and correct safety related
issues. A SAFECOM does not replace the requirement for initiating
an accident or incident report. |
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| These instructions and helpful hints are intended to make the process of
submitting a SAFECOM as easy as possible. If you need assistance, please
don’t hesitate to call the Forest Service at (208) 387-5285 or the
Aviation Management Directorate, Aviation Safety (formerly OAS) at (208)
433-5070. After the completion and submission of your SAFECOM, your data
will be stored in a central database that is shared on an interagency
basis. Therefore, you only have to submit one SAFECOM per event. |
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| The REPORTED BY section is
associated with the person submitting the SAFECOM. All of these
fields are optional. However, this contact information is extremely
helpful if it becomes necessary to follow-up with the submitter on a
particular issue. This section asks for the name of the person reporting
the event, their contact information and the organization they work
for. If you choose to submit your name or any other information in this
section, it will not appear on the SAFECOM that is available to the
general public. |
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The EVENT section asks for the
"when" and "where" in addition to damage or injuries.
Enter the Date in the mm/dd/yyyy format, and then enter the Time
using the 24-hour time format hhmm. Note that the date is a
required field and both the date and time fields will only accept numeric
characters. Were there any Injuries? Yes or No. If
you select Yes, please explain in the narrative. Was there any Damage?
Yes or No. If you select Yes, please explain in the
narrative. The next three selections identify the Agency, Region or State
for USDI and the Unit that had operational control of the mission at the
time of the event. These selections determine which organization(s) will
receive initial notification that a SAFECOM has been entered into the
database. From the drop down table select the Agency. From the next
drop down table select the Region for USFS or State for USDI.
Next, select the Unit from the drop down table if it applies. In
the Location field enter the airport, name of the fire or lat and
long. The final field in this section is the State, which applies
to the state where the event occurred. Note that the State
field is a required entry. See examples below:
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| Agency: |
Bureau of Land Mgt |
Region: |
Alaska State Office |
Unit: |
Not available |
| Agency: |
Forest Service |
Region: |
Region 2 |
Unit: |
San Juan NF |
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| The MISSION section asks for
information that describes the mission at the time of the event. In the Type
field, use the drop down table to make a selection that best
describes the mission that was being performed. Use the Other field
if you need to further identify the mission or if nothing is available
from the drop down table that actually describes the mission. In the Procurement
Field, enter how the aircraft you were utilizing was procured from the
drop down table. Use the Other field to further identify
procurement if necessary. Under Persons Onboard, enter the total
number of people on the aircraft, which includes the pilot(s), all flight
crew personnel and passengers. Was the mission Special Use, Yes
or No? Many of our missions are special use. In fact, almost all
fire missions are considered special use as well as animal counting,
herding, eradication, etc. Were there Hazardous Materials onboard, Yes
or No? In Departure Point, enter where you departed from, an
airport or helibase for example and under Destination, enter the
intended destination, which could be an airport, fire name or helispot. |
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| The AIRCRAFT Section generally
applies to the aircraft you are utilizing. However, in the event of
an airspace intrusion, conflict or near mid-air, enter as much information
as possible about the other aircraft. If there are multiple
aircraft involved, list the other aircraft in the narrative section. In
the Type field, enter the aircraft type from the drop down table.
In the Tail # field enter the tail number of the aircraft beginning
with N for US Registered and C for Canadian Registered
aircraft. Please do not enter the Tanker, Jumper or Helicopter number
unless that is all you have. In the Manufacturer field, select the
manufacturer from the drop down table. In the Model field, enter
the model number without any spaces or hyphens for example, 206L3, DC6,
PB4Y2. In the Owner/Operator field, enter the name of the agency if
the aircraft is an agency fleet aircraft (ie USFS, USDI, etc) or the name
of the vendor operating the aircraft if it is contracted. In the Pilot
field enter the pilot’s name, first name then last name. |
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| In the NARRATIVE section give a
brief description of the event with the facts and outcome of the event.
Elaborate on any previous blocks above as necessary. |
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| In the CORRECTIVE ACTION section
give a brief description of the corrective action that was taken in an
effort to prevent the event from reoccurring. Remember, submitting a
SAFECOM is not a substitute for resolving the problem and taking on the
spot corrective action. SAFECOMS are for tracking and trending purposes. |
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| Press the Review SAFECOM button. From the Review page, follow the
directions at the top of the page to change, print, and finally to SUBMIT
your SAFECOM. |
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| Accidents and Incidents-With-Potential (IWP) must be reported
immediately via the most expeditious method in accordance with the
Interagency Aviation Mishap Response Plan. A SAFECOM should be completed
later, but it is not to be used as an initial notification method. |
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| The SAFECOM should be routed through the local unit aviation officer or
can be faxed to Aviation Management Directorate, Aviation Safety at (208)
433-5007 or USFS at (208) 387-5735 ATTN: SAFETY or entered directly on the
internet at www.safecom.gov. |
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