NSDI Cooperative Agreements Program Administrative GuidanceVersion 10.21.04 1. General Information: The notes below are reminders for administering CAP projects. Please see your Cooperative Agreements Assistance Award document for complete information and requirements for your project. 2. Correspondence: For all correspondence be sure to identify your project's Award Number (PDF 88KB) and CAP Category. Email is prefered for correspondence. 3. Contact Information: a. CAP Administration: For all topics concerning CAP budget and performance period extension, and reporting contact: David Painter b. NSDI Technical Contacts and Initiative Leads - CAP Coordinator - David Painter (dpainter@fgdc.gov,
703.648.5513) 4. Setting Up Reimbursement Process: The U.S. Geological Survey uses the Department of Health and Human Services
(DHHS) Payment Management System (PMS) to provide electronic invoicing
and payment for CAP recipients. This requires that the Cooperative Agreements
Program (CAP) recipient have an account with PMS. Follow the instructions
provided with the Assistance Award document for establishing this account. NSDI Grants Officer 2. USGS will provide DHHS with the information from the SF 1199A and
Primary Contact to establish an account or subaccount from which the CAP
recipient can draw down funds. The subaccount number is the Award Number
and is found in Block 2 and 4 of the face page of the assistance award
document. Division of Payment Management The Division of Payment Management web address is: Problems or questions with electronic reimbursement procedures should be directed to Tonja Thomas (301) 443-9141 or Nancy Weiger at (301) 443-9240. Payments may be drawn in advance only as needed to meet immediate cash disbursement needs. Only expenses that occur within the CAP performance period maybe reimbursed. 5. Performance period extension: If more time is required to conduct your project, please submit a request for a "no-cost time extension" by mail or email at the CAP Coordinator. This should be submitted at least 30 days prior to the end of the agreed upon performance period. Please include in your request: - your project award number
(PDF 88KB) 6. Budget reallocations: Awardees may make changes in project budget allocations between direct cost categories up to 10% of the total award. If reallocations are more than 10% please contact David Painter, FGDC. 7. CAP Project Reporting: An interim report mid-way the performance period and a final report are required as a way to assess project outcomes as well as the programs effectiveness and accountability.
8. Final Financial Reporting Requirements: For the forms below see the Office of Management and Budget Grants Administration
Forms webpage (www.whitehouse.gov/omb/grants/grants_forms.html Documents in PDF format require Adobe Acrobat Reader FGDC, USGS, 590 National Center, Reston, VA 20192 |