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NSDI Cooperative Agreements Program Administrative Guidance

Version 10.21.04
Catalog of Federal Domestic Assistance Number - 15-809

1. General Information:

The notes below are reminders for administering CAP projects. Please see your Cooperative Agreements Assistance Award document for complete information and requirements for your project.

2. Correspondence:

For all correspondence be sure to identify your project's Award Number (PDF 88KB) and CAP Category. Email is prefered for correspondence.

3. Contact Information:

a. CAP Administration:

For all topics concerning CAP budget and performance period extension, and reporting contact:

David Painter
CAP Coordinator
590 USGS National Center
Reston, VA 20192
dpainter@fgdc.gov
703.648.5513 or fax 703.648.5755

b. NSDI Technical Contacts and Initiative Leads

See FGDC Secretariat Staff

- CAP Coordinator - David Painter (dpainter@fgdc.gov, 703.648.5513)
- Metadata - Sharon Shin (Sharon_shin@fgdc.gov, Denver 303.202.4230)
- OpenGIS Web Mapping and Feature Service - Doug Nebert (ddnebert@fgdc.gov, 703.648.4151)
- Institution Building and Coordination - Kathy Covert (klcovert@fgdc.gov, 703.648.4144)
- Participation in The National Map - Mike Domaratz, (mdomarat@usgs.gov, 703.648.5592)
- Geography Partnership Liaisons see nationalmap.usgs.gov/partnerships.html

4. Setting Up Reimbursement Process:

The U.S. Geological Survey uses the Department of Health and Human Services (DHHS) Payment Management System (PMS) to provide electronic invoicing and payment for CAP recipients. This requires that the Cooperative Agreements Program (CAP) recipient have an account with PMS. Follow the instructions provided with the Assistance Award document for establishing this account.

1. To begin the setup process fill out the (a) Direct Deposit Sign-Up Form (SF 1199A) following the instructions provided with the CAP Assistance Award document. In addition, please provide separately (b) a note containing the- name, title, phone number, email address and mailing address of the Primary Contact - the person who will be responsible for making reimbursement requests. Alternate Contact information can also be provided. Return these documents to:

NSDI Grants Officer
U.S. Geological Survey
Office of Acquisitions and Grants
12201 Sunrise Valley Drive MS 205
Reston, VA 20192

2. USGS will provide DHHS with the information from the SF 1199A and Primary Contact to establish an account or subaccount from which the CAP recipient can draw down funds. The subaccount number is the Award Number and is found in Block 2 and 4 of the face page of the assistance award document.

3. DHHS will send the CAP recipient an information package with their PMS Username and Password. The information also includes instructions on how to request funds.
The DHHS will forward instructions for obtaining payments to the recipients. Inquires regarding payments should be directed to:

Division of Payment Management
Department of Health and Human Services
P.O. Box 6021
Rockville, MD 20852

The Division of Payment Management web address is:
www.dpm.psc.gov

Problems or questions with electronic reimbursement procedures should be directed to Tonja Thomas (301) 443-9141 or Nancy Weiger at (301) 443-9240.

Payments may be drawn in advance only as needed to meet immediate cash disbursement needs. Only expenses that occur within the CAP performance period maybe reimbursed.

5. Performance period extension:

If more time is required to conduct your project, please submit a request for a "no-cost time extension" by mail or email at the CAP Coordinator. This should be submitted at least 30 days prior to the end of the agreed upon performance period. Please include in your request:

- your project award number (PDF 88KB)
- reason for the request
- new completion date
- (if applicable) new tasks
- send to dpainter@fgdc.gov

6. Budget reallocations:

Awardees may make changes in project budget allocations between direct cost categories up to 10% of the total award. If reallocations are more than 10% please contact David Painter, FGDC.

7. CAP Project Reporting:

An interim report mid-way the performance period and a final report are required as a way to assess project outcomes as well as the programs effectiveness and accountability.

  • Metadata Implementation Projects
  • Metadata Training and Outreach Projects
  • Web Mapping Service Projects (PDF 63KB)
  • Web Feature Service Projects
  • Institution Building and Coordination Projects
  • Participation in The National Map Projects

8. Final Financial Reporting Requirements:

For the forms below see the Office of Management and Budget Grants Administration Forms webpage (www.whitehouse.gov/omb/grants/grants_forms.html
(a) Federal Cash Transactions Report, Standard Form 272 is required quarterly for each PMS subaccount. Quarterly reports are due 15 working days after the end of each fiscal quarter and will be submitted the Grant Specialist.
(b) Financial Status Report, Standard Form 269 (original and 1 copy) is required annually and is due 30 days after the end of the annual budget period.
(c) Final Financial Status Report. The recipient will liquidate all obligations incurred under the award and submit a final SF 269 Financial Status Report no later than 90 days after the cooperative agreement completion date. Recipient will complete a final draw from PMS to obtain any remaining amounts due.

Documents in PDF format require Adobe Acrobat Reader

FGDC, USGS, 590 National Center, Reston, VA 20192
URL: http://www.fgdc.gov
Updated:
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