Low Income Home Energy Assistance Program
Division of Energy Assistance/OCS/ACF
LIHEAP Grantee Surveys for Federal Fiscal Years (FFYs) 1999 and 2000
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THIS CONTAINS INFORMATION ISSUED BY THE U.S. ADMINISTRATION FOR
CHILDREN AND FAMILIES IN LIHEAP INFORMATION MEMORANDUM TRANSMITTAL
NO. LIHEAP-AT-2001-2, DATED 1/19/01
TO: LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
STATE GRANTEES
SUBJECT: LIHEAP Grantee Surveys for Federal Fiscal
Years (FFYs) 1999 and 2000.
RELATED Low Income Home Energy Assistance Act, Title XXVI
REFERENCES: of the Omnibus Budget Reconciliation Act of 1981,
Public Law 97-35, as amended; ACF Annual Grantee
Survey of the LIHEAP Program, as approved by OMB
(OMB Control No. 0970-0076; Expiration Date - June
30, 2001); LIHEAP Information Memorandum 98-17,
dated April 21, 1998.
PURPOSE: To request that State LIHEAP grantees
complete voluntarily the enclosed LIHEAP Grantee
Surveys for FFY 1999 and FFY 2000. The timeliness
of the data are very important in responding to
questions from Congress and the White House,
especially in light of the recent price increases
in home energy and harsh weather. The timeliness
of this information also is important in
completing our annual LIHEAP Reports to Congress.
Please send the completed surveys to our office by
February 21, 2001.
BACKGROUND: We have collected information on the sources and
uses of funds obligated by the States for various
LIHEAP activities since FFY 1982. We collect this
information through our voluntary LIHEAP Grantee
Survey. The Office of Management and Budget (OMB)
has approved the use of this Survey through June 30,
2001, under OMB Control Number 0970-0076.
We conducted the LIHEAP Grantee Surveys
for FFY 1996, 1997, and 1998 in the fall of 1998.
However, limited staff resources have delayed our
compiling and reporting the data from these
Surveys. Limited staff resources also have
delayed our conducting the LIHEAP Grantee Surveys
for FFY 1999 and 2000. We plan to get back on
schedule by:
o collecting final estimates of sources and uses of funds for
FFY 1999 and FFY 2000 now and
o conducting our next LIHEAP Grantee Survey in the summer of
2001 when we will ask for preliminary estimates of sources and
uses of LIHEAP funds for FFY 2001.
The LIHEAP Grantee Survey for FFY 1999 and FFY
2000 are very similar to the surveys for FFY 1996,
FFY 1997, and FFY 1998. The main exception is
that States no longer will report separately on
the uses of LIHEAP leveraging funds.
CONTENT: Attached are your State's LIHEAP Grantee
Surveys for FFY 1999 and FFY 2000, and the
instructions for completing the Surveys. We are
asking for final estimates for both FFY 1999 and
FFY 2000. The surveys are individualized for your
State, as we have preprinted the following
information on the surveys for the appropriate
years.
o Your State's Federal block grant allotments (net of Indian
set-asides), net emergency contingency funds, net reallotted
funds, and net leveraging incentive award funds for FFY 19991 and
FFY 2000,2 as appropriate.
o Your State's estimate on the carry over of FFY 1998 funds
to FFY 1999 that your State reported on the LIHEAP Grantee Survey
for FFY 1998.
o Your State's estimate of FFY 1998 LIHEAP leveraging funds to
be obligated in FFY 1999.
Expediting the Survey Process
Your State's LIHEAP Grantee Surveys can
be e-mailed to your office as a Microsoft Excel
1997 spreadsheet. Please contact Leon Litow if you
would like to receive the spreadsheet or need it
in a different spreadsheet format, such as Quattro
Pro or Lotus 123. We would prefer for States to
use the electronic spreadsheet if at all possible.
The spreadsheet contains formulas that total the
sources and uses of funds. Also, the use of the
spreadsheet expedites the survey process.
Your attention to the points below will
minimize our need to contact you for clarification
or your survey responses. This will enhance our
timeliness to compile and report the survey's
results. To minimize the need for clarification
after the surveys are submitted, we ask that you
pay particular attention to the following points:
o The estimated total Sources of Funds should equal the
estimated total Uses of Funds available for the Federal Fiscal
Year. Estimates of the Uses of Funds are to be based on the total
amount of funds available to your State's LIHEAP program for the
Federal Fiscal Year.
o Uses of Funds represent a State's obligation of funds, not
expenditure of funds. Block grant funds that are not obligated
by the end of the FFY are to be reported as funds carried over to
the following FFY. (In some cases, obligated block grant funds
are not actually expended until after the end of the FFY.)
o Keep in mind that there were 7 distributions of emergency
contingency funds in FFY 2000.
The first 4 distributions ($5 million
on 10/18/99, $45 million on 1/25/00, $130
million on 2/10/00, and $120 million on
2/16/00) were subject to all the terms and
conditions that normally apply to LIHEAP block
grant funds, including the requirement that at
least 90 percent of the funds be obligated in
the FFY in which they are awarded. No more
than 10 percent of these funds may be carried
over for obligation in the following FFY. The
funds awarded under distributions 1-4 of
emergency contingency funds should be added to
the allocation of block grant funds to
determine the 10 percent limit on the carryover
of the combined funds to the following FFY.
There were 3 additional releases of emergency
contingency funds (distributions 5-7) in FFY
2000-$35 million on 7/25/00, $2.6 million on
8/23/00, and $400 million on 9/23/00. For
these releases, special terms and conditions
were attached that did not impose the normal
requirement that at least 90 percent of the
funds be obligated in the FFY in which they are
awarded. Thus they are not subject to the 10
percent limit on carryover to the following
FFY, nor may they be added to the base on which
the carryover limit for the block grant funds
and the first 4 distributions of contingency
funds is calculated. These funds must be
obligated by 9/30/01, or they must be returned
to the Federal government. The funds available
under distributions 5-7 of emergency
contingency funds that will be obligated in FFY
2001 are to be reported in item 6 under Uses of
Funds for FY 2000.
o Please exclude Department of Energy funds in response to the
LIHEAP weatherization assistance item.
o Please review and respond to all items in the survey, as
appropriate. The types of information requested are noted by the
following symbols: $0 for financial data or "?" for text
information such as listing the Source of other funds). Do not
attempt to fill in the items where there are xxxxxx's.
o Estimated uses of funds should not exceed the statutory caps
of 10 percent for administrative costs, 15 percent (25 percent
with waiver from HHS) for weatherization, and 10 percent for
carryover of unobligated funds (excluding emergency contingency
funds from Distributions 5-7 that were not obligated in FFY
2000).
o Please complete the Surveys as completely and quickly as
possible. Do not delay completing your State's Surveys until
better information is available. Estimated counts of obligated
funds are acceptable if actual counts of obligated funds are not
available.
It is very important for us to obtain confirmation
that you have received your State's surveys.
Please call (202-401-6527) or e-mail Katina Lawson
(klawson@acf.dhhs.gov) by February 1, 2001 to
confirm whether you received the surveys and
instructions. Katina has recently joined our
office to work on surveys and related matters.
She also will be helping our office catch up on
the backlog of compiling and reporting program
data. Katina will follow up with those States
that have not gotten back to her by February 1.
Again, please send the completed surveys to our
office by February 21, 2001.
INQUIRIES TO: Leon Litow, Program Analyst
Division of Energy Assistance
Office of Community Services, ACF, HHS
370 L'Enfant Promenade, S.W.
Washington, D.C. 20447
Telephone: (202) 401-5304
Fax: (202) 401-5661
E-mail: llitow@acf.dhhs.gov
ATTACHMENTS: (A) Your State's LIHEAP Grantee Surveys for FFY
1999 and FFY 2000
(B) Instructions for the LIHEAP Grantee Survey
______________/s_____________
Janet M. Fox
Director
Division of Energy Assistance
Office of Community Services
_______________________________
1 Item 1 under Sources of LIHEAP Funds for FFY 1999 includes each
State's LIHEAP net block grant allotments and each State's
portion of $2,207,431 in FY 1998 LIHEAP funds that were
reallocated in FY 1999. The reallocation of funds was described
in LIHEAP-IM-99-17.
2 Item 1 under Sources of LIHEAP Funds for FFY 2000 excludes each
State's portion of $496,085 in FFY 1999 LIHEAP funds that were
reallocated in FFY 2000. The reallocation of the FFY 1999 funds
was described in LIHEAP IM 2000-25, dated 9/8/00. The reallocated
funds for FFY 2000 are preprinted separately in Item 2 under Sources
and Uses of LIHEAP Funds for FFY 2000.
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