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Low Income Home Energy Assistance Program
Division of Energy Assistance/OCS/ACF
LIHEAP Grantee Survey for Federal Fiscal Year (FFY) 2002
THIS CONTAINS INFORMATION ISSUED BY THE U.S. ADMINISTRATION FOR CHILDREN
AND FAMILIES IN LIHEAP ACTION TRANSMITTAL NO. LIHEAP-AT-2003-1, DATED 12/05/02
TO: LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
STATE GRANTEES
SUBJECT: LIHEAP Grantee Survey for Federal Fiscal Year
(FFY) 2002
RELATED Section 2610(b) of the Low Income Home Energy
REFERENCES: Assistance Act, Title XXVI of the Omnibus Budget
Reconciliation Act of 1981, Public Law 97-35, as
amended; ACF Annual Grantee Survey of the LIHEAP
Program, as approved by OMB (OMB Control No.
0970-0076; Expiration Date - August 30, 2004).
PURPOSE: Section 2610(b) of the LIHEAP statute requires
the Secretary of the Department of Health
and Human Services to submit, no later than June
30 of each fiscal year, a report to Congress on
LIHEAP for the prior fiscal year. In order to
prepare the LIHEAP Report to Congress for FFY
2002, we are requiring State LIHEAP grantees to
complete the enclosed LIHEAP Grantee Survey for
FFY 2002. (see Attachment A for your State's
LIHEAP Grantee Survey for FFY 2002 and Attachment
B for the Survey's instructions).
The timeliness and accuracy of the data are very
important in:
o submitting fiscal data to Congress in the
Department's LIHEAP Report to Congress for FFY
2002 by June 2003 and
o responding to questions from Congress and the
White House, especially in light of current
economic conditions.
Please fax or e-mail your State's completed Survey
to our office by January 8, 2003. We will follow
up both in writing and telephone calls with those
States which fail to meet the reporting deadline
or provide inaccurate survey data.
BACKGROUND: Data from the Survey provide a picture of each
State's:
o estimates of funds available for LIHEAP and the
uses of those funds;
o estimates of average household benefits for each
type of LIHEAP assistance provided by the State
(except for weatherization assistance and);
o the maximum income cutoff for a 4-person household
in effect on October 1, 2001 (the beginning of
FFY 2002) for each type of LIHEAP assistance
provided by the State.
As in the LIHEAP Grantee Survey for FFY 2001, we
are making available an electronic version of the
Survey in addition to the paper version of the
Survey. Each State will receive in the near
future an e-mail which includes the electronic
version (an Excel 97 Workbook) of the attached
Survey for that State. We have enhanced the
electronic spreadsheet to include additional built-
in edits.
We strongly encourage States to use the electronic
version of the Survey as it will:
o assist States in reporting the data in a timely
manner through the use of e-mail;
o assist States in reporting the data in an accurate
manner, as the Survey contains formulas to
automatically calculate totals. It also includes
an edit worksheet (see Attachment C) to check for
total sources of funds equaling total uses of funds,
and comparing estimates of uses of funds against
the statutory limits such as the 10% limit on
administrative costs; and
o speed up our entering and processing of the data
in creating national tables.
CONTENT: Enclosed is your State's LIHEAP Grantee Survey for
FFY 2002, and the instructions for completing the
Survey.
Pre-printed Information
The Survey is individualized for your State, as we
have pre-printed the following information on the
Survey:
o Federally reported amounts of your State's Federal
block grant allotments (net of Indian set-asides),
net emergency contingency funds, net reallotted
FFY 2001 funds, and net leveraging incentive award
funds, as applicable for FFY 2002.
o Your State's estimate of its carryover of FFY 2001
funds to FFY 2002 that your State reported on the
LIHEAP Grantee Survey for FFY 2000.
o Your State's estimate of its FFY 2001 LIHEAP
leveraging funds to be obligated in FFY 2002 that
your State reported on the LIHEAP Grantee Survey
for FFY 2000.
Please update all the preprinted information, as
appropriate. The federal block grant, emergency
contingency funds, and leveraging funds should be
accurate. If the federal data are not correct,
please contact our office to discuss the matter.
Please do not change the format of the Survey by
adding or deleting rows or columns. If the Survey
cannot accommodate information that you need to
display, consider using the notes' section or
contact our office to discuss the matter.
Important Points
Your attention to the points below will minimize
our need to contact you for clarification of your
survey responses, thus expediting the completion
of the survey process. This will enhance our
timeliness to compile and report the survey's
results. We request that particular attention be
paid to the following points:
o The estimated total "Uses of Funds" should equal
the total "Sources of Funds."
o Uses of Funds represent a State's obligation of
funds, not expenditure of funds. (In some cases,
obligated block grant funds are not actually
expended until after the end of the FFY.)
Block grant funds that were not obligated by the
end of the FFY 2002 are to be reported as funds
carried over to FFY 2003, subject to the 10%
limit.
o There was one distribution of emergency contingency
funds in FFY 2002. For this distribution, special
terms and conditions were attached that did not
impose the normal requirement that at least 90% of
the funds be obligated in the FFY in which they are
awarded. Thus, these funds were not subject to the
10% limit on carry over to FFY 2003, These funds
are to be obligated by September 30, 2003, or be
returned to the Federal government. The FFY 2002
emergency contingency funds that are obligated in
FFY 2003 are to be reported in item 6 under Sources
of Funds for FFY 2002.
o Please exclude Department of Energy funds in
response to the LIHEAP weatherization assistance
item.
o Please review and respond to all items in the
survey, as appropriate. The types of information
requested are noted by the following symbols:
* $0 for financial data (report whole dollars);
* "?" for text information such as listing the
source of other funds and;
* xxxxxx's for items that are not applicable..
o Estimated uses of funds should not exceed the
statutory limits of :
* 10% for administrative costs;
* 15% (25% with a waiver from HHS) for
weatherization;
* 10% for a carry over of unobligated funds
(excluding unobligated FFY 2002 emergency
contingency funds);
* 5% for assurance 16 activities; and
* no greater than 0.08% or $35,000 of funds
available for identifying and developing
leveraging resources activities.
Please complete the Survey as completely and
quickly as possible. Do not delay completing your
State's Survey until better information is
available. Estimates of obligated funds are
acceptable if actual counts of obligated funds are
unavailable.
Confirmation
It is most important for us to confirm that you
have received your State's Survey. Please call
(202-401-6527) or e-mail Katina Lawson
(klawson@acf.hhs.gov) by December 20, 2002 to
confirm whether you received the Survey and
instructions. Katina will follow up with those
States that have not responded by December 20,
2002. Again, please send the completed Survey to
our office by January 8, 2003.
INQUIRIES TO: Katina Lawson, Program Analyst
Division of Energy Assistance
Office of Community Services, ACF, HHS
370 L'Enfant Promenade, S.W.
Washington, D.C. 20447
Telephone: (202) 401-6527
Fax: (202) 401-5661
E-mail: klawson@acf.hhs.gov
ATTACHMENTS: (A) State's LIHEAP Grantee Survey for FFY 2002
(B) Instructions for the LIHEAP Grantee Survey for FFY 2002
(C) Sample Edit Page
______________/s_____________
Nick St. Angelo
Director
Division of Energy Assistance
Office of Community Services
Top of Page
URL: http://www.acf.hhs.gov/programs/liheap
Posted on 12/13/02
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