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Low Income Home Energy Assistance Program
Division of Energy Assistance/OCS/ACF
LIHEAP Household Report for FY 2003
THIS CONTAINS INFORMATION ISSUED BY THE U.S. ADMINISTRATION FOR CHILDREN AND
FAMILIES IN LIHEAP ACTION TRANSMITTAL NO. LIHEAP-AT-2003-6, DATED 8/6/03
TO: LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) GRANTEES
SUBJECT: LIHEAP Household Report for Federal Fiscal Year (FFY) 2003
RELATED Sections 2605(c)(1)(G) and 2610(b) of the Low Income Home Energy
REFERENCES: Assistance Act of 1981 (title XXVI of Public Law 97-35, the Omnibus
Budget Reconciliation Act of 1981, as amended); 45 Code of Federal
Regulations, Part 96; House Report 103-483 and Senate Report 103-251;
LIHEAP-AT-2000-5, dated 5/1/01; OMB Control No. 0970-0060
(Expiration Date--October 31, 2003)
PURPOSE: To remind LIHEAP grantees to include the LIHEAP Household Report for
FFY 2003 as part of their LIHEAP grant applications for FFY 2004.
BACKGROUND: Under the Amendments to the LIHEAP statute enacted in 1994 (Public Law
103-252), LIHEAP grant applications must include a report for the previous
year on households applying for and assisted by LIHEAP.
CONTENT: The following reporting requirements pertain to the LIHEAP Household
Report:
o The 50 States, the District of Columbia, and insular areas that receive
regular LIHEAP block grant allocations of $200,000 or more (e.g., the
Commonwealth of Puerto Rico) must submit the required data elements
contained in (1) the Recommended Long Format for LIHEAP
Assisted Households and (2) the Recommended Format for
LIHEAP Applicant Households. The required (mandatory) data
elements include for each type of LIHEAP assistance provided by
grantees: the number and income levels of applicant and assisted
households, and the number of assisted households with one or more
members who were elderly, disabled, or a young child.
o The Recommended Long Format for LIHEAP Assisted Households
includes a section on "Requested Data" that lists a break out of young
children into two age categories. The House and Senate Committee
reports concerning the 1994 reauthorization of LIHEAP requested this
break out. However, submission of these data is optional.
o Indian tribes and tribal organizations must submit only the data
elements contained in the Recommended Short Format for
LIHEAP Assisted Households. Also, those insular areas that receive
regular LIHEAP block grant allocations of less than $200,000 must
submit only the data elements contained in the Recommended Short
Format for LIHEAP Assisted Households. The required data
include the number of assisted households for each type of LIHEAP
assistance provided by these grantees.
o A grant award will not be made for FFY 2004 until OCS receives the
grantee's complete LIHEAP Household Report for FFY 2003 and all
other application requirements have been completed.
o Estimated (rather than actual) LIHEAP household data will be
accepted with the LIHEAP grant application so as not to delay the
awarding of first-quarter LIHEAP grants for FFY 2004.
o Grantees are requested to submit actual household data by December
10, 2003. Actual, not estimated, data are reported in the Department's
LIHEAP Annual Report to Congress for FFY 2003; and are used in
the calculation of LIHEAP targeting performance measures.
Report Format
Attached are the recommended formats for the LIHEAP Household
Report. Grantees can report the data elements in a different format as long
as the attached instructions are followed. It is important that grantees
understand the attached detailed instructions for reporting the data.
An Excel spreadsheet of the LIHEAP Household Report FFY 2003 is
available for downloading on the LIHEAP web site at:
www.acf.hhs.gov/programs/liheap/forms.htm#HHREPORT
We prefer that the States use the electronic spreadsheet if at all possible.
The spreadsheet contains formulas that assist in compiling accurate
tabulations. Also, the use of the spreadsheet expedites the processing and
editing of the data.
Your attention to the points below will minimize our need to contact you
for clarification of your State's reported data. This will enhance our
timeliness to compile and report the data.
General Reporting Pointers
o Please include on your report the name, title, and telephone number of
the person to be contacted if we need to clarify information in your
LIHEAP Household Report.
o The data are to reflect the reporting period for FFY 2003 (October 1,
2002 - September 30, 2003).
o Count all households assisted only with federal LIHEAP funds
regardless of whether the source of funds was regular block grant
funds, emergency contingency funds, LIHEAP carryover funds,
LIHEAP funds obligated in FFY 2002 that were expended in FFY
2003, LIHEAP leveraging incentive funds, or Petroleum Violation
Escrow funds. If other households are served through your LIHEAP
program with nonfederal funds, you may include in the "notes"
section of the report information about the source of nonfederal funds,
the number of households served, and which type of energy assistance
the households received through the nonfederal funds.
o Include complete data for households receiving LIHEAP
weatherization assistance even if those funds were used under the
Department of Energy's Low Income Weatherization Assistance
Program.
o The count of applicant households includes the number of households
that apply for LIHEAP assistance, whether or not they actually receive
LIHEAP assistance. Therefore, the count includes the number of
approved, denied, and pending applications for LIHEAP assistance.
The grantee defines what constitutes an "application."
o Mark "x" in the second column of the Recommended Long Format
for LIHEAP Assisted Households and Applicant Households if
any data are estimates as opposed to actual counts for the type of
assistance provided.
Poverty Pointers
o Gross annual household incomes are to be used in computing
household poverty percentages, using the HHS Poverty Guidelines
that were in effect at the beginning of FFY 2003. Specifically, the
calculations of household poverty percentages need to be based on the
2002 HHS Poverty Guidelines which can be found on OCS' LIHEAP
website at:
www.acf.hhs.gov/programs/liheap/im02-09.htm
o Household poverty levels must be reported according to the intervals
specified in the Recommended Long Format for LIHEAP Assisted
Households and Recommended Format for LIHEAP Applicant
Households.
o The sum of the number of assisted households across the poverty
levels must equal the total number of assisted households for each
type of assistance provided by the State.
o The sum of the number of applicant households across the poverty
levels and the column "Income data unavailable," must equal the total
number of applicant households for each type of assistance provided
by the State.
Target Group Pointers
o The data on target groups (elderly, disabled, or young children) are
household counts, not person counts or head of household counts.
o A household is to be counted for each target groups in which the
household has at least one member for that group (see attachment,
EXAMPLE--COUNTING TARGET GROUP HOUSEHOLDS).
o The count of assisted households with at least one child 5 years or
younger is required. Counts of assisted household with at least one
child (1) who is 2 years old or under and (2) who is between 3 years
through 5 years are requested/optional data items if the grantee elects
to report the data. If reporting the requested/optional data:
1. First count the number of assisted households with at least one
child 5 years or under for each type of LIHEAP assistance
provided. Using the count of assisted households with at least
one child 5 years or younger, then count the number of those
assisted households with at least one child (1) who is 2 years old
or under and (2) count the number of those assisted households
with at least one child between 3 years through 5 years.
2. Do not add the number of households with at least one child 2
years or under and the number of households with at least one
child between 3 years through 5 years to arrive at the number of
households with at least one child 5 years or under. This will
result in a duplicate count to the extent that a household has at
least one child 2 years or under and at least another child between
3 years through 5 years. This is why it is necessary to first count
the number of households with at least one child 5 years or under.
INQUIRIES TO: Leon Litow, Program Analyst
Division of Energy Assistance
Office of Community Services
Administration for Children and Families, HHS
370 L'Enfant Promenade, S.W.
Washington, D.C. 20447
202-401-5304 (Voice)
202-401-5661 (Fax)
llitow@acf.hhs.gov
www.acf.hhs.gov/programs/liheap
ATTACHMENTS: (A)Instructions for Completing the LIHEAP Household Report
(B) LIHEAP Household Report for FY 2003 - Recommended LongFormat for LIHEAP Assisted Households and Applicant Households
(C) LIHEAP Household Report for FY 2003 - Recommended Short Format for LIHEAP Assisted Household
(D) EXAMPLE--Counting Target Group Households
_____________/s______________
Nick St.Angelo
Director
Division of Energy Assistance
Office of Community Services
Top of Page
www.acf.hhs.gov/programs/liheap
Posted on 8/19/03
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