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Department of Health & Human Services
Administration for Children and Families
Federal Agency Name
Administration on Children, Youth and
Families, Family and Youth Services Bureau (FYSB), Family Violence
Prevention and Services Program.
Funding Opportunity Title: FY 2004 Discretionary Grants for the Family Violence Prevention and Services Program--Development of Services to Immigrant Victims of Domestic Violence and their Children
Announcement Type: Initial
Funding Opportunity Number: HHS-2004-ACF-ACYF-EV-0023
CFDA Number: 93.592
Due Date: The due date for receipt of applications is July 16, 2004
I. Funding Opportunity Description
The Administration for Children and Families, Administration on
Children, Youth and Families, Family Youth Services Bureau announces
the availability and request for applications for its FY 2004 Family
Violence Prevention and Services discretionary grants.
Legislative Authority
The Family Violence Prevention and Services Act (the Act) was
originally enacted in sections 301-313 of Title III of the ``Child
Abuse Amendments of 1984'' (Pub. L. 98-457, 10/9/84). The Act was
reauthorized and otherwise amended by the ``Child Abuse Prevention,
Adoptions, and Family Services Act of 1988'' (Pub. L. 100-294, 4/25/
88); the ``Child Abuse, Domestic Violence, Adoption, and Family
Services Act of 1992'' (Pub. L. 102-295, 5/28/92); the ``Safe Homes for
Women Act of 1994,'' Subtitle B of the ``Violent Crime Control and Law
Enforcement Act of 1994'' (Pub. L. 103-322, 9/13/94); and the ``Child
Abuse and Prevention Treatment Act Amendments of 1996'' (Pub. L. 104-
235, 10/3/96); and the ``Victims of Trafficking and Violence Protection
Act of 2000'' (Pub. L. 106-386, 10/28/00). The Act was most recently
amended by the ``Keeping Children and Families Safe Act of 2003'' (Pub.
L. 108-36).
Purpose
The Administration on Children, Youth and Families, Bureau of
Runaway and Homeless Youth, will seek proposals for the following
objectives: (1) To provide technical assistance to FVPSA grant
administrators on issues that inhibit the development of programs and
services to immigrant victims of family violence and their children;
(2) to develop collaborative responses and to provide cross-- training
to enhance responses to immigrant victims of family violence and their
families; and (3) to develop policies and protocols that increase the
scope, operation and linkages between domestic violence service
providers and organizations serving immigrant communities. Moreover,
submitted proposals must assure that their activities promote cultural
competency that meets the cultural and socioeconomic context of
immigrant victims and their children.
Background
Recent census data confirms significant increases in immigration
populations across the United States, including increases in many
States that previously had relatively low numbers of immigrants.
Because of this population increases there is a need to support the
expansion of programs that serve the complex needs of immigrant victims
of domestic violence and their children. It is essential that
collaborations providing domestic violence services be established with
organizations that have established trust with immigrant communities,
have access to women and children in those communities, and understand
the need for culturally competent services to immigrant victims.
Minimum Requirements
. Propose a technical assistance strategy available to FVPSA
State grant administrators that will effectively, and with cultural
competency, improves their services to immigrant domestic violence
victims and their children.
. Identify a partnership with immigrant community based
organizations, and organizations representing the interest of
immigrants, in order to provide information and assistance on legal
issues and immigration law.
. Develop interagency protocols that create an opportunity
for immigrant victims to identify the services they require and receive
assistance within the complexity of their multiple issues. Such issues
may include public benefits, protection orders, legal advocacy, custody
issues and questions, and immigration status.
. Provide for an evaluation of the effectiveness of the
collaborative efforts.
. Include in the final report a description of the protocols
developed to assist in responding to the needs of the immigrant
community and the more effective delivery of services.
II. Award Information
Funding Instrument Type: Grant.
Category of Funding Activity: ISS Income Security and Social
Services.
Anticipated Total Program Funding: $150,000 in FY2004.
Anticipated Number of Awards: 3.
Ceiling on Amount of Individual Awards: $50,000 per project period.
An application received that exceeds the upper value of the dollar
range specified will be considered ``non-responsive'' and be returned
to the applicant without further review.
Floor of Individual Award Amounts: None.
Average Anticipated Award Amount: $50,000 per project period.
Project Period for Awards: This announcement invites applications
for a 12 month project period.
III. Eligibility Information
1. Eligible Applicants
State agencies administering FVPSA shelter services grants, State
Domestic Violence Coalitions, domestic violence immigrant
organizations, public non-profit organizations, faith-based
organizations, and domestic violence advocacy organizations are
eligible to apply.
Additional Information on Eligibility
Non-profit organizations applying for funding are required to
submit proof of their non-profit status. Proof of non-profit status is
any one of the following:
(a) A reference to the applicant organization's listing in the
Internal Revenue Service's (IRS) most recent list of tax-exempt
organizations described in the IRS code.
(b) A copy of a currently valid IRS tax exemption certificate.
(c) A statement from a State taxing body, State Attorney General,
or other appropriate State official certifying that the applicant
organization has a non-profit status and that none of the net earnings
accrue to any private shareholders or individuals.
(d) A certified copy of the organization's certificate of
incorporation or similar document that clearly establishes non-profit
status.
(e) Any of the items in the subparagraphs immediately above for a
State or national parent organization and a statement signed by the
parent organization that the applicant organization is a local non-
profit affiliate.
Applications exceeding the dollar ceiling will be considered non-
responsive and returned to the applicant without further review.
Applications that fail to include the required non-federal share will
be considered non-responsive and returned to the applicant without
further review.
Applications that fail to include the required amount of cost-
sharing will be considered non-responsive and will not be eligible for
funding under this announcement.
Applications that exceed the $50,000 ceiling will be considered
non-responsive and will not be eligible for funding under this
announcement.
2. Cost Sharing or Matching
Matching funds are required for applications submitted under this
program announcement. Grantees must provide at least 25 percent of the
total approved cost of the project. The total approved cost of the
project is the sum of the ACF share and the non-federal share. The non-
federal share may be met by cash or in-kind contributions, although
applicants are encouraged to meet their match requirements through cash
contributions.
For example, in order to meet the match requirements, a project
with a total approved cost of $66,666, must provide a non-federal share
of at least $16,666 (25% of total approved project cost of $66,666).
Grantees will be held accountable for commitments of non-federal
resources even if over the amount of the required match. Failure to
provide the amount will result in disallowance of Federal funds.
Applications that fail to include the required amount of cost-
sharing will be considered non-responsive and will not be eligible for
funding under this announcement.
3. Other
All Applicants must have Duns& Bradstreet Number. On June 27, 2003,
the Office of Management and Budget published in the Federal Register a
new Federal policy applicable to all Federal grant applicants. The
policy requires Federal grant applicants to provide a Duns and
Bradstreet Data Universal Numbering System (DUNS) number when applying
for Federal grants or cooperative agreements on of after October 1,
2003. The DUNS number will be required whether an applicant is
submitting a paper application or using the government-wide electronic
portal (http://www.Grants.gov). A DUNS number will be required for every
application for a new award or renewal/continuation of an award,
including applications or plans under formula, entitlement and block
grant programs, submitted on or after October 1, 2003.
Please ensure that your organization has a DUNS number. You may
acquire a DUNS number at no cost by calling the dedicated toll-free
DUNS number request line at 1-866-705-5711 or you may request a number
on-line at http://www.dnb.com.
IV. Application and Submission Information
1. Address To Request Application Package
ACYF Operations Center, c/o The Dixon Group, Inc., Attn: FV-FYSB
Funding, 118 Q Street, NE., Washington, DC 20002-2132; Telephone: (866)
796-1591
2. Content and Form of Application Submission
Applicants have the option of omitting from the application copies
(not the original) specific salary rates or amounts for individuals
specified in the application budget.
You may submit your application to us in either electronic or paper
format.
To submit an application electronically, please use the
http://www.Grants.gov apply site. If you use Grants.gov, you will be able to
download a coy of the application package, complete it off-line, and
then upload and submit the application via the Grants.gov site.
You may not e-mail an electronic copy of a grant application to us.
Please note the following if you plan to submit your application
electronically via Grants.Gov.
. Electronic submission is voluntary
. When you enter the Grants.Gov site, you will find
information about submitting an application electronically through the
site, as well as the hours of operation. We strongly recommend that you
do not wait until the application deadline date to begin the
application process through Grants.Gov.
. To use Grants.gov, you, as the applicant, must have a DUNS
Number and register in the Central Contractor Registry (CCR). You
should allow a minimum of five days to complete the CCR registration.
. You will not receive additional point value because you
submit a grant application in electronic format, nor will we penalize
you if you submit an application in paper format.
. You may submit all documents electronically, including all
information typically included on the SF 424 and all necessary
assurances and certifications.
. Your application must comply with any page limitation
requirements described in this program announcement.
. After you electronically submit your application, you will
receive an automatic acknowledgement from Grants.gov that contains a
Grants.gov tracking number. The Administration for Children and
Families will retrieve your application from Grants.
. We may request that you provide original signatures on
forms at a later date.
. You may access the electronic application for this program
on http://www.Grants.gov.
. You must search for the downloadable application package
by the CFDA number.
Private non-profit organizations may voluntarily submit with their
applications the survey located under ``Grant Related Documents and
Forms'' titled ``Survey for Private, Non-Profit Grant Applicants'' at
http://www.acf.hhs.gov/programs/ofs/forms.htm.
3. Submission Dates and Times
The closing time and date for receipt of applications is 4:30 p.m.
Eastern Standard Time (EST) on July 16, 2004.
Mailed or hand carried applications received after 4:30 p.m. on the
closing date will be classified as late.
Deadline: Mailed applications shall be considered as meeting an
announced deadline if they are received on or before the deadline time
and date at the Administration on Children, Youth and Families (ACYF)
Operations Center, c/o The Dixon Group Inc., Attn: FV-FYSB Funding, 118
Q Street, NE., Washington, DC 20002-2132. Applicants are responsible
for mailing applications well in advance, when using all mail services,
to ensure that the applications are received on or before the deadline
time and date.
Applications hand carried by applicants, applicant couriers, other
representatives of the applicant, or by overnight/express mail couriers
shall be considered as meeting an announced deadline if they are
received on or before the deadline date, between the hours of 8 a.m.
and 4:30 p.m., EST, between Monday and Friday (excluding Federal
holidays). This address must appear on the envelope/package containing
the application with the note ``Attention: Administration on Children,
Youth and Families (ACYF) Operations Center, c/o The Dixon Group Inc.,
FV-FYSB Funding, 118 Q Street, NE., Washington, DC 20002-2132.''
Applicants are cautioned that express/overnight mail services do not
always deliver as agreed.
ACF cannot accommodate transmission of applications by fax.
Late applications: Applications which do not meet the criteria
above are considered late applications. ACF shall notify each late
applicant that its application will not be considered in the current
competition.
Extension of deadlines: ACF may extend application deadlines when
circumstances such as acts of God (floods, hurricanes, etc.) occur, or
when there are widespread disruptions of mail service, or in other rare
cases. A determination to extend or waive deadline requirements rests
with the Chief Grants Management Officer.
| What to submit | Required Content | Required Form or Format | When to Submit |
|---|---|---|---|
1. SF424, SF424a, SF424b |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | By application due date. |
|
2. Project Summary/Abstract |
Summary of application request. | One page limit. | By application due date. |
|
3. Project Description |
Responsiveness to evaluation criteria. | Format
described in Review and Selection section. Limit 40 pages.
Size 12 font, 1/2" |
By application due date. |
|
4. Certification regarding lobbying. |
Per required form. |
May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm |
By application due date. |
|
5. Environmental Tobacco Smoke Certification. |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | By application due date. |
Additional Forms: Private non-profit organizations are encouraged
to submit with their applications the survey located under ``Grant
Related Documents and Forms'' titled ``Survey for Private, Non-Profit
Grant Applicants'' at http://www.acf.hhs.gov/programs/ofs/forms.htm.
| What to submit | Required Content | Required Form or Format | When to Submit |
|---|---|---|---|
|
Survey for Private Non-Profit Grant Applicants |
Per required form. | May be found on http://www.acf.hhs.gov/programs/ofs/forms.htm | By application due date. |
4. Intergovernmental Review
State Single Point of Contact (SPOC)
This program is covered under Executive Order (E.O.) 12372,
``Intergovernmental Review of Federal Programs'', and 45 CFR Part 100,
``Intergovernmental Review of Department of Health and Human Services
Programs and Activities''. Under the Order, States may design their own
processes for reviewing and commenting on proposed Federal assistance
under covered programs.
As of October 2003, of the most recent SPOC list, the following
jurisdictions have elected not to participate in the Executive Order
process. Applicants from these jurisdictions or for projects
administered by federally-recognized Indian Tribes need take no action
in regard to E.O. 12372: Alabama, Alaska, Arizona, Colorado,
Connecticut, Hawaii, Idaho, Indiana, Kansas, Louisiana, Massachusetts,
Minnesota, Montana, Nebraska, New Jersey, New York, Ohio, Oklahoma,
Oregon, Palau, Pennsylvania, South Dakota, Tennessee, Vermont,
Virginia, Washington and Wyoming.
Although the jurisdictions listed above no longer participate in
the process, entities which have met the eligibility requirements of
the program are still eligible to apply for a grant even if a State,
Territory, Commonwealth, etc. does not have a SPOC. All remaining
jurisdictions participate in the Executive Order process and have
established SPOCs. Applicants from participating jurisdictions should
contact their SPOCs as soon as possible to alert them of the
prospective applications and receive instructions. Applicants must
submit any required material to the SPOCs as soon as possible so that
the program office can obtain and review SPOC comments as part of the
award process. The applicant must submit all required materials, if
any, to the SPOC and indicate the date of this submittal (or the date
of contact if no submittal is required) on the Standard Form 424, item
16a. Under 45 CFR 100.8(a)(2), a SPOC has 60 days from the application
deadline to comment on proposed new or competing continuation awards.
SPOCs are encouraged to eliminate the submission of routine
endorsements as official recommendations. Additionally, SPOCs are
requested to clearly differentiate between mere advisory comments and
those official State process recommendations which may trigger the
``accommodate or explain'' rule.
When comments are submitted directly to ACF, they should be
addressed to: Department of Health and Human Services, Administration
for Children and Families, Division of Discretionary Grants, 370
L'Enfant Promenade, SW., and Washington, DC 20447.
5. Funding Restrictions
ACY will not fund any project where the role of the applicant is to
serve as a conduit for funds to organizations other than the applicant.
The applicant must have a substantive role in the implementation of the
project for which the funding is requested. This prohibition does not
bar the making of sub-grants or sub-contracting for specific services
or activities needed to conduct the project.
Applicants that fail to include the required match will be
considered non-responsive and will not be eligible for funding under
this announcement.
6. Other Submission Requirements
Submission by Mail: An Applicant must provide an original
application with all attachments, signed by an authorized
representative and two complete copies. The application must be
received at the address below by 4:30 p.m. Eastern Standard Time (EST)
on or before August 2, 2004.
V. Application Review Information
1. Criteria
The Paperwork Reduction Act of 1995 (P.L. 104-13)
This program announcement does not contain information requirements
beyond those approved for ACF grant applications under OMB control
number 0970-0139. An agency may not conduct or sponsor, and a person is
not required to respond to, a collection of information unless it
displays a currently valid OMB control number. Public reporting burden
for this collection of information is estimated to average 25 hours per
response.
The following are instructions on how to prepare the ``project
summary/abstract'' and ``Full Project Description'' sections of the
application. Note that each criterion is preceded by the generic
evaluation requirement under the ACF Uniform Project Description (UPD).
Purpose
The project description provides a major means by which an
application is evaluated and ranked to compete with other applications
for available assistance. The project description should be concise and
complete and should address the activity for which Federal funds are
being requested. Supporting documents should be included where they can
present information clearly and succinctly. In preparing your project
description, all information requested through each specific evaluation
criteria should be provided. Awarding offices use this and other
information in making their funding recommendations. It is important,
therefore, that this information be included in the application.
Introduction
Applicants required to submit a full project description shall
prepare the project description statement in accordance with the
following instructions and the specified evaluation criteria. The
instructions give a broad overview of what your project description
should include while the evaluation criteria expands and clarifies more
program-specific information that is needed.
Project Summary/Abstract
Provide a summary of the project description (a page or less) with
reference to the funding request.
Objectives and Need for Assistance
Clearly identify the physical, economic, social, financial,
institutional, and/or other problem(s) requiring a solution. The need
for assistance must be demonstrated and the principal and subordinate
objectives of the project must be clearly stated; supporting
documentation, such as letters of support and testimonials from
concerned interests other than the applicant, may be included. Any
relevant data based on planning studies should be included or referred
to in the endnotes/footnotes. Incorporate demographic data and
participant/beneficiary information, as needed. In developing the
project description, the applicant may volunteer or be requested to
provide information on the total range of projects currently being
conducted and supported (or to be initiated), some of which may be
outside the scope of the program announcement.
Results or Benefits Expected
Identify the results and benefits to be derived. For example,
describe the population to be served by the program and the number of
new jobs that will be targeted to the target population. Explain how
the project will reach the targeted population, how it will benefit
participants including how it will support individuals to become more
economically self-sufficient.
Approach
Outline a plan of action which describes the scope and detail of
how the proposed work will be accomplished. Account for all functions
or activities identified in the application. Cite factors which might
accelerate or decelerate the work and state your reason for taking the
proposed approach rather than others. Describe any unusual features of
the project such as design or technological innovations, reductions in
cost or time, or extraordinary social and community involvement.
Provide quantitative monthly or quarterly projections of the
accomplishments to be achieved for each function or activity in such
terms as the number of people to be served and the number of activities
accomplished. Account for all functions or activities identified in the
application. Cite factors that might accelerate or decelerate the work
and state your reasons for taking the proposed approach rather than
others. Describe any unusual features of the project such as design or
technical innovations, reductions in cost or time or extraordinary
social and community involvement.
Provide quantitative monthly or quarterly projections of the
accomplishments to be achieved for each function or activity in, for
example such terms as the ``number of people served.'' When
accomplishments cannot be quantified by activity or function, list them
in chronological order to show the schedule of accomplishments and
their target dates.
If any data is to be collected, maintained, and/or disseminated,
clearance may be required from the U.S. Office of Management and Budget
(OMB). This clearance pertains to any ``collection of information that
is conducted or sponsored by ACF.''
List organizations, cooperating entities, consultants, or other key
individuals who will work on the project along with a short description
of the nature of their effort or contribution.
Evaluation
Provide a narrative addressing how the results of the project and
the conduct of the project will be evaluated. In addressing the
evaluation of results, state how you will determine the extent to which
the project has achieved its stated objectives and the extent to which
the accomplishment of objectives can be attributed to the project.
Discuss the criteria to be used to evaluate results, and explain the
methodology that will be used to determine if the needs identified and
discussed are being met and if the project results and benefits are
being achieved. With respect to the conduct of the project, define the
procedures to be employed to determine whether the project is being
conducted in a manner consistent with the work plan presented and
discuss the impact of the project's various activities on the project's
effectiveness.
Organizational Profiles
Provide information on the applicant organization(s) and
cooperating partners such as organizational charts, financial
statements, audit reports or statements from CPAs/Licensed Public
Accountants, Employer Identification Numbers, names of bond carriers,
contact persons and telephone numbers, child care licenses and other
documentation of professional accreditation, information on compliance
with Federal/State/local government standards, documentation of
experience in the program area, and other pertinent information. Any
non-profit organization submitting an application must submit proof of
its non-profit status in its application at the time of submission.
The non-profit agency can accomplish this by providing a copy of
the applicant's listing in the Internal Revenue Service's (IRS) most
recent list of tax-exempt organizations described in Section 501(c)(3)
of the IRS code, or by providing a copy of the currently valid IRS tax
exemption certificate, or by providing a copy of the articles of
incorporation bearing the seal of the State in which the corporation or
association is domiciled.
Budget and Budget Justification
Provide line item detail and detailed calculations for each budget
object class identified on the Budget Information form. Detailed
calculations must include estimation methods, quantities, unit costs,
and other similar quantitative detail sufficient for the calculation to
be duplicated. The detailed budget must also include a breakout by the
funding sources identified in Block 15 of the SF-424.
Provide a narrative budget justification that describes how the
categorical costs are derived. Discuss the necessity, reasonableness,
and allocability of the proposed costs.
2. Evaluation Criteria
Evaluation Criterion I: Approach (Maximum: 30 Points)
The extent to which the application outlines a sound and workable
plan of action pertaining to the scope of the project, and details how
the proposed work will be accomplished; relates each task to the
objectives and identifies the key staff member who will be the lead
person; provides a chart indicating the timetable for completing each
task, the lead person, and the time committed; cites factors which
might accelerate or decelerate the work, giving acceptable reasons for
taking this approach as opposed to others; describes and supports any
unusual features of the project, such as design or technological
innovations, reductions in cost or time, or extraordinary social and
community involvement; and provides for projections of the
accomplishments to be achieved.
The extent to which, when applicable, the application describes the
evaluation methodology that will be used to determine if the needs
identified and discussed are being met and if the results and benefits
identified are being achieved.
Evaluation Criterion II: Objectives and Need for the Project (Maximum:
20 Points)
The extent to which the need for the project and the problems it
will address have national and local significance; the applicability of
the project to coordination efforts by national, Tribal, State and
local governmental and non-profit agencies, and its ultimate impact on
domestic violence prevention services and intervention efforts,
policies and practice; the relevance of other documentation as it
relates to the applicant's knowledge of the need for the project; and
the identification of the specific topic or program area to be served
by the project. Maps and other graphic aids may be attached. The extent
to which the specific goals and objectives have national or local
significance, the clarity of the goals and objectives as they relate to
the identified need for and the overall purpose of the
project, and their applicability to policy and practice. The provision
of a detailed discussion of the objectives and of the extent to which
they are realistic, specific, and achievable.
Evaluation Criterion III: Results and Benefits (Maximum: 20 Points)
The extent to which the application identifies the results and
benefits to be derived, the extent to which they are consistent with
the objectives of the application, the extent to which the application
indicates the anticipated contributions to policy, practice, and
theory, and the extent to which the proposed project costs are
reasonable in view of the expected results. Identify, in specific
terms, the results and benefits, for target groups and human service
providers, to be derived from implementing the proposed project.
Evaluation Criterion IV: Organizational Profiles (Maximum: 15 Points)
The extent to which the participating organizations and entities
have discussed, through letters and other documentation, the proposed
collaboration and cooperation. Assess the extent to which the financial
and physical resources provided by the participating entities will be
adequate and to what extent will the coordinating organizations
participate in the day to day operations of the project.
Evaluation Criterion V: Budget (Maximum: 15 Points)
Relate the proposed budget to the level of effort required to
obtain the project's objectives and provide a cost/benefit analysis.
Demonstrate that the project's costs are reasonable in view of the
anticipated results. Applications will be evaluated on the extent to
which they include a budget that is concise and provides a detailed
justification of the amount of Federal funds that are requested.
VI. Award Administration Information
1. Award Notices
The successful applicants will be notified through the issuance of
a Financial Assistance Award document which sets forth the amount of
funds, granted, the terms and conditions of the grant, the effective
date of the grant, the budget period for which initial support will be
given, the non-Federal share to be provided, and the total project
period for which support is contemplated. The Financial Assistance
Award will be signed by the Grants Officer and transmitted via postal
mail.
Organizations whose applications will not be funded will be
notified in writing.
2. Administrative and National Policy Requirements
45 CFR Part 74 or 92.
3. Reporting
Programmatic Reports: Semi-annually and a final report is due 90
days after the end of the grant period.
Financial Reports: Semi-annually and a final report due 90 days
after the end of the grant period.
All grantees are required to submit semi-annual program reports and
semi-annual financial status reports using the required financial
standard form (SF-269).
VII. Agency Contacts
Program Office Contact: William D. Riley, Family Violence Division,
330 C Street, Rm. 2117, Switzer Building, Washington, DC 20447, E-mail:
wriley@acf.hhs.gov, Telephone: (202) 401-5529.
Grants Management Office Contact: William Wilson, Grants Officer,
Administration on Children, Youth and Families, Room 2070 Switzer
Building, 330 C Street, SW., Washington, DC 20447, 202-205-8913, E-
mail: wwilson@acf.hhs.gov.
VIII. Other Information
Additional information about this program and its purpose can be
located on the following Web site: http://www.acf.hhs.gov/programs/fysb.
Dated: May 25, 2004.
Joan E. Ohl,
Commissioner, Administration on Children, Youth and Families.
[FR Doc. 04-12349 Filed 5-28-04; 8:45 am]
BILLING CODE 4184-01-P
