| CHILD
CARE AND DEVELOPMENT FUND
PROGRAM INSTRUCTION |
| TO: |
Tribal Lead Agencies administering child
care programs under the Child Care and Development Block Grant (CCDBG)
Act of 1990, as amended, and other interested parties. |
| SUBJECT: |
Revised Form ACF-696T--a Financial Reporting
Form for Child Care and Development Fund (CCDF) Tribal Lead Agencies. |
| REFERENCES: |
The Child Care and Development Block Grant
(CCDBG) Act of 1990 as amended; section 418 of the Social Security
Act; 45 CFR Parts 98 and 99. |
| EFFECTIVE DATE: |
This form must be received annually
by the Administration for Children and Families (ACF) on or before
December 29. |
| PURPOSE: |
This Program Instruction distributes the
Form ACF-696T and describes the CCDF financial reporting requirements
for Tribal CCDF Lead Agencies. The Office of Management and Budget
(OMB) approved the Form ACF-696T under OMB # 0970-0195. |
| BACKGROUND: |
Attached is a copy of the Child Care
and Development Fund Financial Report (the ACF-696T). Tribes are
required to use the ACF-696T to report expenditures for the Tribal
Mandatory, Discretionary and Construction and Renovation funds issued
under the CCDF. Tribes must submit the ACF-696T form to the Administration
for Children and Families (ACF) on an annual basis.
This year, the ACF-696T is available for submission through the
Internet using Online Data Collection (OLDC). Tribal Lead Agencies
may access OLDC at https://extranet.acf.hhs.gov/oldc/
after submitting the OLDC Request
Form to the appropriate ACF Regional Office contact. The OLDC
Request Form is included with the attached OLDC
announcement letter from the ACF Office of Administration (dated
August 12, 2004), and is available electronically on the Child Care
Bureau’s website at www.acf.hhs.gov/programs/ccb.
The completed OLDC Request Form may be emailed or faxed to your
Regional Office contact (see attached). Please submit an OLDC Request
Form for each staff person who will play a role in using OLDC. ACF
will create a User ID based on the information provided on the OLDC
Request Form. An e-mail message is automatically sent to the staff
member identified on the Request Form when an OLDC User ID and password
is created for that person. Beginning October 1, 2004, grantees
who wish to use OLDC may enter and retrieve financial information
for their grants for fiscal years 2002, 2003, 2004. |
| ACTION REQUIRED: |
Tribal Lead Agencies have the option
of submitting the form ACF-696T either electronically through OLDC
or manually by mailing hard copies. ACF encourages grantees to use
OLDC since it reduces paperwork, allows for quicker processing,
automatically completes required calculations, and checks for potential
errors.
OLDC Submission
- For this year ONLY, electronically-submitted ACF-696T forms
using OLDC may be submitted to ACF up to March 31, 2005.
- To meet this deadline, ACF must receive the OLDC Request Forms
no later than February 28, 2005.
- These one-time extensions of the regular December 29th deadline
are designed to encourage use of OLDC.
- For this year ONLY, electronically submitted forms must be printed
from OLDC and mailed to ACF by March 31 in the same manner as
manually prepared ACF-696T forms (see below). This step is designed
to ensure accuracy and quality control during the first year of
OLDC implementation.
Manual Submission.
Manually-submitted forms must be received by ACF within 90 days
after the end of the Federal fiscal year—i.e., December 29, 2004.
- One copy with an original signature must be submitted to:
The Administration for Children and Families
Office of Administration
Division of Mandatory Grants
370 L’Enfant Promenade, S.W.
Washington, D.C. 20447
- A signed copy must also be submitted to the ACF Regional Administrator.
|
| NON-REPORTING PENALTIES: |
Failure to submit the ACF-696T report
on or before the due date may be a basis for withholding financial
payments, suspension or termination. |
| INQUIRIES: |
Inquiries should be made to the appropriate
ACF Regional Office. |
| |
/s/
Joan E. Ohl
Commissioner
Administration on Children, Youth and Families
Attachments:
Form ACF-696T
Instructions for Completion of Form ACF-696T
List of ACF Regional Offices
OLDC Announcement Letter from ACF Office
of Administration
cc: ACF Regional Offices
|
CCB
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