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Department of Health & Human Services
Administration for Children and Families
Federal Agency Name
Administration on Developmental Disabilities (ADD)
Funding Opportunity Title: Projects for Family Support 360 (Planning and Implementation Pilot One-Stops for Families With Members with Developmental Disabilities) and for Information and Referral Centers for Youth With Developmental Disabilities and Emerging Leaders
Announcement Type: Competitive Grant-Initial
Funding Opportunity Number: HHS-2004-ACF-ADD-DN-0003
CFDA Number: 93.631
Due Date: Applications are due August 2, 2004. Letters of Intent are due July 2, 2004.
I. Funding Opportunity Description
General Description
The Administration on Developmental Disabilities (ADD) seeks to
accomplish the following with these grant awards:
. Enhance the capabilities of families in assisting
individuals with developmental disabilities to achieve their maximum
potential;
. Support the increasing ability of individuals with
developmental disabilities to exercise greater choice and self-
determination and to engage in leadership activities in their
communities; and
. Ensure the protection of individuals with developmental
disabilities' legal and human rights.
Through the Projects of National Significance (PNS) grant program,
ADD awarded funding to 31 States/Territories for Family Support 360
planning grants to plan multi-agency partnerships to design one-stop
centers to assist unserved and underserved families with a member who
has a developmental disability in Fiscal Year 2003. The main purpose of
the one-stop centers is to preserve, strengthen, and maintain the
family unit. Each grantee was designated by the Governor as the lead
agency for their State or Territory. Project partnerships were required
to involve at least one elected official, the State Developmental
Disabilities Council, the Protection and Advocacy System, the
University Center(s) for Excellence on Developmental Disabilities in
the State, and others interested in strengthen families (including
faith-based organizations). The 31 planning grantees each received up
to $100,000 for one year of funding.
Priority Area I of this Program Announcement provides a funding
opportunity for pilot implementation grants for one-stop centers(s).
The 31 States/Territories that were awarded a planning grant in Fiscal
Year 2003 from ADD are eligible to apply on a competitive basis for
these pilot grants. ADD intends to provide for at least 17 pilot grants
this year.
Priority Area II of this Program Announcement provides a funding
opportunity for States and Territories that did not receive a planning
grant for Family Support 360 last year. On a competitive basis, at
least 8 grants will be funded under Priority Area II.
Priority Area III of this Program Announcement provides a funding
opportunity to design and demonstrate information, resource, and
training centers for youth and emerging leaders with developmental
disabilities. On a competitive basis, at least 8 grants will be funded
under Priority Area III.
For purposes of this Program Announcement, the term ``targeted
families'' refers to poor and/or geographically unserved or underserved
families (including underserved families from racial, ethnic or
cultural minority backgrounds) with a child or adult member with a
developmental disability. Additionally, the term ``youth'' is defined
as individuals with developmental disabilities between the ages of 13
and 17 while ``emerging leaders'' refers to individuals with
developmental disabilities between the ages of 18 and 30 with the
desire and interest to engage in community leadership and
policymaking activities.
Background on ADD and ADD Programs
ADD is located within the Administration for Children and Families
(ACF) at the Department of Health and Human Services (DHHS). ADD shares
common goals with other ACF programs that promote the economic and
social well-being of families, children, individuals, and communities.
ACF and ADD envision:
. Families and individuals empowered to increase their own
economic independence and productivity;
. Strong, healthy, supportive communities having a positive
impact on the quality of life and the development of children;
. Partnerships with individuals, front-line service
providers, communities, States, and Congress that enable solutions that
transcend traditional agency boundaries;
. Services planned and integrated to improve access to
programs and supports for individuals and families;
. A strong commitment to working with unserve and
underserved persons with developmental disabilities and their families;
. A community-based approach that recognizes and expands on
the resources and benefits of diversity; and
. A recognition of the power and effectiveness of public-
private partnerships, including collaboration among a variety of
community groups and government agencies, such as a coalition of faith-
based organizations, grassroots groups, families, and public agencies
to address a community need.
The goals, listed above, will enable more individuals, including
people with developmental disabilities, to live productive and
independent lives integrated into their communities. The Projects of
National Significance (PNS) Program is one means through which ADD
promotes the achievement of these goals.
ADD is the lead agency within ACF and DHHS responsible for planning
and administering programs to promote the self-sufficiency and protect
the rights of persons with developmental disabilities. ADD implements
the Developmental Disabilities Assistance and Bill of Rights Act, the
DD Act, which was reauthorized by Congress in 2000.
The DD Act of 2000 (42 U.S.C.15001, et seq.) supports and provides
assistance to States, public agencies, and private nonprofit
organizations to assure that individuals with developmental
disabilities and their families participate in the design of and have
access to culturally competent services, supports, and other assistance
and opportunities that promote independence, productivity, integration,
and inclusion into the community.
As defined in the DD Act, the term ``developmental disabilities''
means a severe, chronic disability of an individual that is
attributable to a mental or physical impairment or combination of
mental and physical impairments that is manifested before the
individual attains age 22 and is likely to continue indefinitely.
Developmental disabilities result in substantial limitations in three
or more of the following functional areas; self-care, receptive and
expressive language, learning, mobility, self-direction, capacity for
independent living, and capacity for economic self-sufficiency. An
individual from birth to age 9 who has a substantial developmental
delay or specific congenital or acquired condition, may be considered
to have a developmental disability without meeting 3 or more of the
criteria if the individual, without services and supports, has a high
probability of meeting those criteria later in life.
A number of significant findings are identified in the DD Act,
including:
. Disability is a natural part of the human experience that
does not diminish the right of individuals with developmental
disabilities to enjoy the opportunity for independence, productivity,
integration, and inclusion into the community;
. Individuals whose disabilities occur during their
developmental period frequently have severe disabilities that are
likely to continue indefinitely; and
. Individuals with developmental disabilities often require
lifelong specialized services and assistance, provided in a coordinated
and culturally competent manner by many agencies, professionals,
advocates, community representatives, and others to eliminate barriers
and to meet the needs of such individuals and their families.
The DD Act also promotes the policies presented below:
. Individuals with developmental disabilities, including
those with the most severe developmental disabilities, are capable of
achieving independence, productivity, integration, and inclusion into
the community, and often require the provision of services, supports,
and other assistance to achieve such;
. Individuals with developmental disabilities have
competencies, capabilities, and personal goals that should be
recognized, supported, and encouraged, and any assistance to such
individuals should be provided in an individualized manner, consistent
with the unique strengths, resources, priorities, concerns, abilities,
and capabilities of the individual; and
. Individuals with developmental disabilities and their
families are the primary decision makers regarding the services and
supports such individuals and their families receive, and play decision
making roles in policies and programs that affect the lives of such
individuals and their families.
Other General Information:
Anticipated Total Funding: $7,250,000.
Anticipated Number of Awards: 40.
Ceiling on Amount of Individual Awards: Individual priority areas
vary from $100,000 to $250,000.
Floor on Amount of Individual Awards: None.
Average Projected Award Amount: Individual priority areas range
from $100,000 to $250,000.
Project Periods for Awards: Three year project periods with twelve
month budget periods.
Priority Area I: Family Support 360 Pilot Implementation Grants
Priority Area I Background Information
Purpose: To implement the State's Family Support 360 plan for one-
stop center(s) to assist the targeted families to preserve, strengthen,
and maintain the family unit.
In Fiscal Year 2003, ADD awarded funding to 31 Family Support 360
planning grants to plan multi-agency partnerships to design one-stop
centers to assist unserved and underserved families with a member who
has developmental disabilities. The main purpose of the one-stop
centers is to preserve, strengthen, and maintain the family unit. Each
grantee was designated by the Governor as the lead agency for their
State or Territory for the planning grant. Project partnerships were
required to involve at least one elected official, the State
Developmental Disabilities Council, the Protection and Advocacy System,
the University Center(s) for Excellence on Developmental Disabilities
in the State, and others interested in strengthening families
(including faith-based organizations). This Priority Area provides the
31 States who received a Family Support 360 planning grant last year
with the opportunity to compete for a Family Support 360 Pilot
Implementation Grant this Fiscal Year.
The Centers for Medicare & Medicaid Services (CMS), in partnership
with the Administration on Aging (AoA), funded 12 State grants to
develop Aging and Disability Resource Center programs to help consumers
make informed decisions about their long-term care service and support
options and to serve as the entry point to the long-term service and
support system in FY 2003. Aging and Disability Resource Centers will
serve the elderly and at least one other target population of
individuals with disabilities. Additional States may be funded in FY
2004 pending the availability of funding. To learn more about the
Resource Center grant program and the 12 grantees visit
http://www.adrc-tae.org. Applicants to the ADD's Family Support 360
program are encouraged to collaborate with Aging and Disability
Resource Center program efforts in those States where they exist.
Note to Applicants: If multiple years of funding are being
requested for the proposed project, the application must identify
project objectives for each year.
Priority Area I Minimum Requirements for Project Design
. General Parameters for Services and Supports to Targeted
Families: Implementation plans for the one-stop center must address the
following parameters: Information and referrals, as well as in-depth
planning for services and supports with at least 50 families on an
annual basis. The families projected to be served would have access to
individualized family-centered assessment and planning for services and
supports. Individualized planning may focus on one or more of the
following areas of need: healthcare and mental health services,
eligibility for personal assistance and supports (e.g., access to
direct care workers, respite care, food stamps, and cash assistance),
accessible transportation, childcare services, family strengthening
services (e.g., parenting education and marriage education), early
intervention, education, housing, and employment-related assistance.
The individualized planning and assessment through the one-stop must
involve at least three services in the first year of the grant, with
three additional services being made available each year in year 2 and
year 3 of the grant. The selection of services to be offered in any
year should be those that the eligible targeted families will most
likely need throughout the grant year.
. Specific Requirements for the Implementation Plan:
Building upon the activities and outcomes of the State's Family Support
360 planning grant, each applicant must submit a plan for implementing
at least one one-stop center to assist targeted families to preserve
and strengthen the family unit. The implementation plan must address
serving at least 50 unserved and/or underserved families in the
community each year for the three years of the grant. At a minimum, the
implementation plan contained in the State's application package must
include the following information:
1. A meaningful role for targeted families in implementing the one-
stop center(s);
2. An analysis of existing State and Federal laws, programs, and
resources impacting the lives of the targeted families;
3. The criteria and process for selecting the targeted families to
be served by the one-stop center(s);
4. The criteria to be used to establish if a family has achieved
the outcomes in its family-centered plan;
5. A description of the operations and procedures relating to the
following
a. Outreach to and recruitment of targeted families;
b. Information and referral to targeted families, community
organizations assisting families in need (including those involved in
family strengthening), and others;
c. Intake, assessment, and determination of eligibility of
families;
d. Development and monitoring of Individualized Family Plans (the
process for developing and implementing the plans, including who will
be involved in the plan development and who will monitor progress, and
the types of intervention to be pursued when a targeted family
experiences problems related to its plan);
e. Records maintenance (access to and retrieval of files, and
protection of the confidentiality of the families' personal
information); and
f. Financing of services (a description of how funding for the
services and supports in a family's plan could be secured);
g. Copies of memorandums of understanding (MOUs) or other
mechanisms reflecting commitments with one-stop partners.
6. The staffing patterns and staff requirements, including training
plans for staff members and an outline of a recruitment and hiring plan
for securing key personnel who have substantial experience living with
a developmental disability or who have direct substantial experience
living with or assisting individuals with developmental disabilities;
7. An assurance of compliance with the Americans with Disabilities
Act, where applicable, and Section 504 of the Rehabilitation Act of
1973 as amended by the Rehabilitation Act Amendments of 1998;
8. The roles and responsibilities of the participating agencies,
partners, and organizations, including at least one elected official,
the State Developmental Disabilities Council, the State Protection and
Advocacy System, and the University Center(s) on Developmental
Disabilities in the State/Territory, as well as others interested in
family strengthening activities.
9. An organizational chart for the one-stop center(s);
10. Space and equipment requirements, including communication and
information technology, for the one-stop center(s);
11. A timetable for completing the activities for implementing the
State's plan for the one-stop center(s);
12. Budget requirements for the one-stop center(s);
13. A mechanism for disseminating the outcomes of the one-stop
center(s);
14. A plan of action for sustaining the activities of the one-stop
center(s) after the closure of the implementation grant from ADD. And
. Project Meeting: Each applicant's proposed project budget
must include estimated travel expenses (airfare, ground transportation,
lodging, etc.) for at least one key project staff member to attend a
three day meeting in Washington, DC with Federal staff on project
issues and/or for training and technical assistance.
II. Award Information
Funding Instrument Type: Grant.
Anticipated Total Priority Area Funding: $5,250,000.
Anticipated Number of Awards: 17 to 20 Grant Awards per budget
period.
Ceiling on Amount of Individual Annual Awards: $250,000 per budget
period.
Floor of Individual Award Amounts: None.
Average Projected Award Amount: $250,000 per budget period.
Project Periods for Awards: This priority area is inviting
applications for project periods up to three years. Awards, however,
will be made on a competitive basis, for a one-year budget period.
Applications for continuation grants funded under these awards beyond
the one-year budget period but within the three year project period
will be entertained in subsequent years on a noncompetitive basis,
subject to availability of funds, satisfactory progress of the
grantee and a determination that continued funding would be in the
best interest of the Government.
III. Eligibility Information
1. Eligible Applicants
Other: Entities designated by the Governor of the State or
Territory that received a Family Support 360 planning grant from ADD in
Fiscal Year 2003.
Additional Information on Eligibility:
. The application must include a letter from the Governor
designating the lead agency for the Family Support 360 Pilot
Implementation Grant.
. If the designated lead agency is not to be a State or
local public human services agency, the Governor must, in a letter to
the Commissioner of ADD, also identify a State or local human service
agency that will be the lead partner with the private lead agency which
is being designated by the Governor.
. The Governor's letter must accompany the application at
the time of submission for funding consideration. Applications that do
not include this letter will not be reviewed and ranked for funding
consideration.
. Non-profit organizations that received a Family Support
360 planning from ADD in Fiscal Year 2003 must demonstrate proof of
non-profit status. Proof of non-profit status is any one of the
following:
a. A reference to the applicant organization's listing in the
Internal Revenue Service's (IRS) most recent list of tax-exempt
organizations described in the IRS code;
b. A copy of a currently valid IRS tax exemption certificate;
c. A statement from a State taxing body, State Attorney General, or
other appropriate State official certifying that the applicant
organization has a non-profit status and that none of the net earnings
accrue to any private shareholders or individuals;
d. A certified copy of the organization's certificate of
incorporation or similar document that clearly establishes non-profit
status; or
e. Any of the items in the subparagraphs immediately above for a
State or national parent and a statement signed by the parent
organization that the applicant organization is a local non-profit
affiliate.
Applicants are cautioned that the ceiling for individual awards is
$250,000. An application exceeding the $250,000 threshold will be
considered non-responsive and returned without review.
2. Cost Sharing or Matching
Grantees must match $1 for every $3 requested in Federal funding to
reach 25 percent of the total approved cost of the project. The total
approved cost of the project is the sum of the ACF/ADD share and the
non-Federal share. The non-Federal share may be met by cash or in-kind
contributions, although applicants are encouraged to meet their match
requirements through cash contributions. Therefore, a project
requesting $100,000 in Federal funds must provide a match of at least
$33,333 (the total project cost is $133,333 of which $33,333 is 25%).
Applications that fail to include the required amount of cost-share
will be considered non-responsive and returned without review.
3. Other (If Applicable)
On June 27, 2003, the Office of Management and Budget published in
the Federal Register a new Federal policy applicable to all Federal
grant applicants. The policy requires Federal grant applicants to
provide a Dun and Bradstreet Data Universal Numbering System (DUNS)
number when applying for Federal grants or cooperative agreements on or
after October 1, 2003. The DUNS number will be required whether an
applicant is submitting a paper application or using the government-
wide electronic portal (http://www.Grants.gov). A DUNS number will be
required for every application for a new award or renewal/continuation
of an award, including applications or plans under formula, entitlement
and block grant programs, submitted on or after October 1, 2003.
Please ensure that your organization has a DUNS number. You may
acquire a DUNS number at no cost by calling the dedicated toll-free
DUNS number request line at 1-866-705-5711 or you may request a number
on-line at http://www.dnb.com.
Applicants are cautioned that the ceiling for individual awards is
$250,000. Applications exceeding the $250,000 threshold will be
considered non-responsive and will not be eligible for funding under
this announcement.
Applications that fail to include the required amount of cost-share
will be considered non-responsive and returned without review.
IV. Application and Submission Information
1. Address To Request an Application Package
Valerie Reese, Program Specialist, U.S. Department of Health and
Human Services, Administration for Children and Families,
Administration on Developmental Disabilities, 370 L'Enfant Promenade,
SW., Washington, DC 20447.E-mail: vreese@acf.hhs.gov, phone: (202) 690-
5805, TTY/TDD: (202) 690-6415, fax: (202) 205-8037.
2. Content and Form of Application Submission
You may submit your application to us in either electronic or paper
format. To submit an application electronically, please use the
http://www.Grants.gov apply site. If you use Grants.gov, you will be
able to download a copy of the application package, complete it
off-line, and then upload and submit the application via the Grants.gov
site. You may not e-mail an electronic copy of a grant application to us.
Please note the following if you plan to submit your application
electronically via Grants.Gov:
. Electronic submission is voluntary.
. When you enter the Grants.Gov site, you will find
information about submitting an application electronically through the
site, as well as the hours of operation. We strongly recommend that you
do not wait until the application deadline date to begin the
application process through Grants.Gov.
. To use Grants.gov, you, as the applicant, must have a DUNS
Number and register in the Central Contractor Registry (CCR). You
should allow a minimum of five days to complete the CCR registration.
. You will not receive additional point value because you
submit a grant application in electronic format, nor will we penalize
you if you submit an application in paper format.
. You may submit all documents electronically, including all
information typically included on the SF 424 and all necessary
assurances and certifications.
. Your application must comply with any page limitation
requirements described in this Program Announcement and meet the
application deadline.
. After you electronically submit your application, you will
receive an automatic acknowledgement from Grants.gov that contains a
Grants.gov tracking number. The Administration for Children and
Families will retrieve your application from Grants.gov.
. We may request that you provide original signatures on
forms at a later date.
. You may access the electronic application for this program
on http://www.Grants.gov.
. You must search for the downloadable application package
by the CFDA number.
Electronic Address where applications will be accepted:
http://www.Grants.gov.
. Project Description: The Project Description is a very
important part of an application. It should be clear, concise, and
address the specific requirements mentioned under the Priority Area.
The narrative should also provide information concerning how the
application meets the evaluation criteria, using the following
headings:
(a) Objectives and Need for Assistance;
(b) Results and Benefits Expected;
(c) Approach;
(d) Organization Profile; and
(e) Budget and Budget Justification.
. Application Package: Each application package must include
an original and two copies of the complete application. Each copy
should be stapled securely (front and back, if necessary) in the upper
left-hand corner. All pages of the narrative (including charts, tables,
maps, exhibits, etc.) must be sequentially numbered, beginning with
page one. In order to facilitate handling, please do not use covers,
binders or tabs. Do not include extraneous materials as attachments,
such as agency promotion brochures, slides, tapes, film clips, minutes
of meetings, survey instruments or articles of incorporation.
The narrative should be typed double-spaced on a single-side of an
8 1/2'' x 11'' plain white paper, with 1'' margins on all sides, using
black print no smaller than 12 pitch or 12 point size. All pages of the
narrative, including attachments (such as charts, references/footnotes,
tables, maps, exhibits, etc.) and letters of support must be
sequentially numbered, beginning with ``Objectives and Need for
Assistance'' as page number one. Applicants should not submit
reproductions of larger size paper, reduced to meet the size
requirement.
The length of the application, including all attachments and
required Federal forms, must not exceed 60 pages. The federally
required forms will be counted towards the total number of pages. The
60-page limit will be strictly enforced. All pages beyond the first 60
pages of text will be removed prior to applications being evaluated by
the reviewers. A page is a single side of an 8 1/2'' x 11'' sheet of
paper with 1'' margins.
Applicants are requested not to send pamphlets, brochures or other
printed material along with their application as these pose copying
difficulties. These materials, if submitted, will not be included in
the review process if they exceed the 60-page limit. Each page of the
application will be counted to determine the total length.
. Assurances/Certifications: Applicants are required to
submit a SF 424B, Assurances--Non-Construction Programs and the
Certification Regarding Lobbying. Applicants must provide a
certification concerning lobbying. Prior to receiving an award in
excess of $100,000, applicants should furnish an executed copy of the
lobbying certification (approved by the Office of Management and Budget
under control number 0348-0046). Applicants must sign and return the
certification with their application.
Applicant must also understand that they will be held accountable
for the smoking prohibition included within Pub. L. 103-227, Part C
Environmental Tobacco Smoke (also known as the Pro-Children's Act of
1994). By signing and submitting the application, applicants are
providing the certification and need not mail back the certification
with the application.
In addition, applicants are required under section 162(c)(3) of the
Act to provide assurances that the human rights of all individuals with
developmental disabilities (especially those individuals without
familial protection) who will receive services under projects assisted
under part E will be protected consistent with section 110 (relating to
the rights of individuals with developmental disabilities). Each
application must include a statement providing this assurance.
For research projects in which human subjects may be at risk, a
Protection of Human Subjects Assurance may be required. If there is a
question regarding the applicability of this assurance, contact the
Office for Research Risks of the National Institutes of Health at (301)
496-7041.
Non-profit applicants must demonstrate proof of their non-profit
status and this proof must be included in their application. Proof of
non-profit status is any one of the following:
a. A reference to the applicant organization's listing in the
Internal Revenue Service's (IRS) most recent list of tax-exempt
organizations described in the IRS code;
b. A copy of a currently valid IRS tax exemption certificate;
c. A statement from a State taxing body, State Attorney General, or
other appropriate State official certifying that the applicant
organization has a non-profit status and that none of the net earnings
accrue to any private shareholders or individuals;
d. A certified copy of the organization's certificate of
incorporation or similar document that clearly establishes non-profit
status; or
e. Any of the items in the subparagraphs immediately above for a
State or national parent and a statement signed by the parent
organization that the applicant organization is a local non-profit
affiliate.
3. Submission Dates and Times
If you intend to submit an application, please send us a fax or e-
mail with the number and title of this Program Announcement, your
organization's name and address, your contact person's name, your
contact's phone and fax numbers, and their e-mail address. While
Letters of Intent are not a requirement for funding consideration, this
information will be used to determine the number of experts needed to
review applications and to update the mailing list for future Program
Announcements from ADD.
Letters of Intent are due July 2, 2004, at the following address:
U.S. Department of Health and Human Services, Administration for
Children and Families, Administration on Developmental Disabilities,
370 L'Enfant Promenade, SW., Washington, DC 20447. Attention: April
Myers. Phone: (202) 690-5985, TTY/TDD: (202) 690-6415, e-mail:
amyers@acf.hhs.gov, fax: (202) 205-8037.
The closing time and date for receipt of applications is 4:30 p.m.
(eastern time zone) on August 2, 2004. Mailed or hand carried
applications received after 4:30 p.m. on the closing date will be
classified as late.
Deadline: Mailed applications shall be considered as meeting an
announced deadline if they are received on or before the deadline time
and date at the following address: U.S. Department of Health and Human
Services, Administration for Children and Families, Office of Grants
Management, 370 L'Enfant Promenade, SW., 8th Floor, Washington, DC
20447. Attention: Lois Hodge.
Applicants are responsible for mailing applications well in
advance, when using all mail services, to ensure that the applications
are received on or before the deadline time and date.
Applications hand carried by applicants, applicant couriers, other
representatives of the applicant, or by overnight/express mail couriers
shall be considered as meeting an announced deadline if they are
received on or before the deadline date, between the hours of 8 a.m.
and 4:30 p.m., e.s.t., at the following address: U.S. Department of
Health and Human Services, Administration for Children and Families,
Office of Grants Management, 370 L'Enfant Promenade, SW., 8th Floor,
Washington, DC 20447. Attention: Lois Hodge.
Late applications: Applications which do not meet the criteria
above are considered late applications. ACF shall notify each late
applicant that its application will not be considered in the current
competition.
Extension of deadlines: ACF may extend application deadlines when
circumstances such as acts of God (floods, hurricanes, etc.) occur, or
when there are widespread disruptions of mail service. Determinations
to extend or waive deadline requirements rest with the Chief Grants
Management Officer.
Required Forms:
| What to submit | Required Content | Required Form or Format | When to Submit |
|---|---|---|---|
1. Notice of Intent to Submit. |
Applicant's name and contact information. | Fax (202) 205-8037 or e-mail (amyers@acf.hhs.gov). | July 2, 2004. |
|
2. Governor's letter of designation for
Applicants under Priority Areas I and II. |
Designate the lead applicant for the State/Territory by name. | Letter with the Governor's signature, addressed to Commissioner Patricia A. Morrissey, Ph.D. | August 2, 2004. |
|
3. SF424, SF424a, SF424B. |
Per required form. | May
be found at http://www.acf.hhs.gov/programs/ofs/forms.htm |
August 2, 2004. |
|
4. Project Summary/Abstract. |
Summary of application request. | One page limit. | August 2, 2004. |
|
5. Project Description. |
Responsiveness to evaluation criteria. | Format described in Review and Selection section. Limit 60 pages. Size 12 font, 1/2'' margins. | August 2, 2004. |
|
6. Certification Regarding Lobbying. |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | August 2, 2004. |
|
7. Disclosure of Lobbying Activities (SF-LLL). |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | August 2, 2004. |
|
8. Environmental Tobacco Smoke Certification. |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | August 2, 2004. |
Additional Forms: Private-non-profit organizations are encouraged
to submit with their applications the additional survey located under
``Grant Related Documents and Forms'' titled ``Survey for Private, Non-
Profit Grant Applicants''.
| What to submit | Required Content | Required Form or Format | When to Submit |
|---|---|---|---|
|
Survey for Private Non-Profit Grant Applicants |
Per required form. | May be found on http://www.acf.hhs.gov/programs/ofs/forms.htm | By application due date. |
4. Intergovernmental Review
State Single Point of Contact (SPOC), Notification Under Executive
Order 12372
This program is covered under Executive Order (E.O.) 12372,
``Intergovernmental Review of Federal Programs'', and 45 CFR part 100,
``Intergovernmental Review of Department of Health and Human Services
Programs and Activities''. Under the Order, States may design their own
processes for reviewing and commenting on proposed Federal assistance
under covered programs
As of January 2003, of the most recent SPOC list, the following
jurisdictions have elected not to participate in the Executive Order
process: Alabama, Alaska, Colorado, Connecticut, Hawaii, Idaho, Kansas,
Louisiana, Massachusetts, Minnesota, Montana, Nebraska, New Jersey, New
York, Ohio, Oklahoma, Oregon, Palau, Pennsylvania, South Dakota,
Tennessee, Vermont, Virginia and Washington.
Applicants from these jurisdictions or for projects administered by
federally-recognized Indian Tribes need take no action in regard to
E.O. 12372.
Although the jurisdictions listed above no longer participate in
the process, entities which have met the eligibility requirements of
the program are still eligible to apply for a grant even if a State,
Territory, Commonwealth, etc. does not have a SPOC.
All remaining jurisdictions participate in the Executive Order
process and have established SPOCs. Applicants from participating
jurisdictions should contact their SPOCs as soon as possible to alert
them of the prospective applications and receive instructions.
Applicants must submit any required material to the SPOCs as soon as
possible so that the program office can obtain and review SPOC comments
as part of the award process. The applicant must submit all required
materials, if any, to the SPOC and indicate the date of this submittal
(or the date of contact if no submittal is required) on the Standard
Form 424, item 16a. Under 45 CFR 100.8(a)(2), a SPOC has 60 days from
the application deadline to comment on proposed new or competing
continuation awards.
SPOCs are encouraged to eliminate the submission of routine
endorsements as official recommendations. Additionally, SPOCs are
requested to clearly differentiate between mere advisory comments and
those official State process recommendations which may trigger the
``accommodate or explain'' rule.
When comments are submitted directly to ACF, they should be
addressed to: Department of Health and Human Services, Administration
for Children and Families, Division of Discretionary Grants and Audit
Resolution, 370 L'Enfant Promenade, SW., Mail Stop 6C-462, Washington,
DC 20447.
The official list, including addresses, of the jurisdictions
elected to participate in E.O. 12372 can be found at:
http://www.whitehouse.gov/omb/grants/spoc.html.
5. Funding Restrictions
This grant is limited to Entities designated by the Governor of the
State or Territory that received a Family Support 360 planning
grant from ADD in Fiscal Year 2003.
Non-Allowable Costs: Reimbursement of pre-award costs, costs for
foreign travel, or costs for construction activities are not allowable
charges to this Federal grant program.
Indirect Costs: In order to charge Indirect Costs to the Federal
Funds and/or use Indirect Costs as a matching share, the applicant must
have an approved indirect costs agreement for the period in which the
Federal funds would be awarded.
6. Other Submission Requirements
Submission by Mail: An Applicant must provide an original
application with all attachments, signed by an authorized
representative and two copies. ACF will not be sending applicants
notifications that their applications were received under this Program
Announcement. The Application must be received at the address below by
4:30 p.m. eastern standard time on or before the closing date.
Applications should be mailed to: The U.S. Department of Health and
Human Services, ACF Office of Grants Management, 370 L'Enfant
Promenade, SW., 8th Floor, Washington, DC 20447. Attention: Lois Hodge.
Hand Delivery: An Applicant must provide an original application
with all attachments signed by an authorized representative and two
copies. The application must be received at the address below by 4:30
p.m. eastern standard time on or before the closing date. Applications
that are hand delivered will be accepted between the hours of 8 a.m. to
4:30 p.m., Monday through Friday. Applications may be delivered to: The
U.S. Department of Health and Human Services, ACF Office of Grants
Management, 370 L'Enfant Promenade, SW., 8th Floor, Washington, DC
20447. Attention: Lois Hodge.
Electronic Submission: Please see section IV.2 Content and Form of
Application Submission, for guidelines and requirements when submitting
applications electronically.
V. Application Review Information
The Paperwork Reduction Act of 1995 (Pub. L. 104-13)
Public reporting burden for this collection of information is
estimated to average 40 hours per response, including the time for
reviewing instructions, gathering and maintaining the data needed, and
reviewing the collection information. The project description is
approved under OMB Control Number 0970-0139 which expires 4/30/2007. An
agency may not conduct or sponsor, and a person is not required to
respond to, a collection of information unless it displays a currently
valid OMB control number.
General Project Description: Applicants are required to submit a
full project description and must prepare the project description
statement in accordance with the following instructions.
1. Project summary/abstract: Provide a summary of the project
description (a page or less) with reference to the funding request.
2. Objectives and Need for Assistance: Clearly identify the
physical, economic, social, financial, institutional and/or other
problem(s) requiring a solution. The need for assistance must be
demonstrated and the principal and subordinate objectives of the
project must be clearly stated; supporting documentation, such as
letters of support and testimonies from concerned interests other than
the applicant, may be included. Any relevant data based on planning
studies should be included or referred to in the endnotes/footnotes.
Incorporate demographic data and participant/beneficiary information,
as needed. In developing the project description, the applicant may
volunteer or be requested to provide information on the total range of
projects currently being conducted and supported (or to be initiated)
some of which may be outside the scope of the Program Announcement.
3. Results or Benefits Expected: Identify the results and benefits
to be derived. For example, when applying for a grant to establish a
neighborhood child care center, describe who will occupy the facility,
who will use the facility, how the facility will be used, and how the
facility will benefit the community which it will serve.
4. Approach: Outline a plan of action that describes the scope and
detail of how the proposed work will be accomplished. Account for all
functions or activities identified in the application. Cite factors,
which might accelerate or decelerate the work, and state your reason
for taking the proposed approach rather than others. Describe any
unusual features of the project such as design or technological
innovations, reductions in cost or time, or extraordinary social and
community involvement. Provide quantitative monthly or quarterly
projections of the accomplishments to be achieved for each function or
activity in such terms as the number of people to be served and the
number of microloans made. Where activity or function cannot quantify
accomplishments, list them in chronological order to show the schedule
of accomplishments and their target dates. Identify the kinds of data
to be collected, maintained, and/or disseminated. Note that clearance
from the U.S. Office of Management and Budget might be needed prior to
a ``collection of information'' that is ``conducted or sponsored'' by
ACF.
5. Organization Profile: Provide information on the applicant
organization(s) and cooperating partners such as organizational charts,
financial statements, audit reports or statements from CPAs/Licensed
Public Accountants, Employer Identification Numbers, names of bond
carriers, contact persons and telephone numbers, child care licenses
and other documentation of professional accreditation, information on
compliance with Federal/State/local government standards, documentation
of experience in the program area, and other pertinent information.
List organizations, cooperating entities, consultants, or other key
individuals whom will work on the project along with a short
description of the nature of their effort or contribution.
Any non-profit organization submitting an application must submit
proof of its non-profit status in its application at the time of
submission. The non-profit agency can accomplish this by providing a
copy of the applicant's listing in the Internal Revenue Service's (IRS)
most recent list of tax-exempt organizations described in Section
501(c)(3) of the IRS code, or by providing a copy of the currently
valid IRS tax exemption certificate, or by providing a copy of the
articles of incorporation bearing the seal of the State in which the
corporation or association is domiciled.
6. Budget and Budget Justification: Provides line item detail and
detailed calculations for each budget object class identified on the
Budget Information form. Detailed calculations must include estimation
methods, quantities, unit costs, and other similar quantitative detail;
sufficient for the calculation to be duplicated. The detailed budget
must include a breakout by the funding sources identified in Block 15
of the SF-424. Provide a narrative budget justification that describes
how the categorical costs are derived. Discuss the necessity,
reasonableness, and allocability of the proposed cost.
Applicants have the option of omitting the Social Security Numbers
and specific salary rates of the proposed project personnel from the
two copies submitted with the original application to ACF. For purposes
of the outside review process, applicants may elect to summarize
salary information on the copies of their application. All
salary information must, however, appear on the signed original
application to ACF.
1. Evaluation Criteria
Five specific criteria will be used to review and evaluate each
application. Each criterion should be addressed in the project
description section of the application. The point values indicate the
maximum numerical weight possible for each criterion in the review
process.
Criterion 1: Approach (35 points)
The applicant must outline a sound, workable, and detailed plan of
action, pertaining to the goals and objectives of the proposed project.
Activities should be identified in chronological order, with target
dates for accomplishment and the key personnel responsible for
completing the activity. The plan of action should also clearly
identify and delineate the roles and involvement of each of the
proposed project's partners, collaborators, and/or sub-grantees.
The plan of action should involve the following types of
information; (a) how the work will be accomplished; (b) factors that
might accelerate or decelerate the work; (c) reasons for taking this
approach as opposed to other possibilities; and (d) descriptions of
innovations and/or unusual features (such as technological or design
innovations, reductions in cost and/or time, or extraordinary community
involvement). Additionally, the applicant must provide a discussion of
how the expected results and benefits will be evaluated for the
proposed project. This discussion should explain the methodology that
will be used to determine if the needs identified and discussed in the
application are being met and if the results and benefits identified
are being achieved.
Using the following values for each required item in this
Criterion, points will be awarded according to the extent to which the
applicant:
15 Points Outlines a sound, workable, and detailed plan of action,
pertaining to the goals and objectives of the proposed project.
8 Points Discusses and explains the methodology to be used in
determining if identified needs are being met and expected results are
being achieved.
4 Points Cites factors that might accelerate or decelerate the work.
4 Points Provides a rationale for taking this approach as opposed to
other possibilities.
4 Points Describes innovations and/or unusual features of the proposed
project.
Criterion 2: Objectives and Need for Assistance (20 Points)
The application must identify the following information: (a) The
need for assistance, (b) the objectives of the proposed project, (c)
the precise location of the proposed project, and (d) the area to be
served by the proposed project.
The applicant may accomplish this best by: (a) Pinpointing the
relevant physical, economic, social, financial, institutional, or other
problems requiring a solution; (b) demonstrating the need for the
assistance; (c) stating the principal and subordinate objectives for
the proposed project; (d) providing supporting documentation and/or
other testimonies from concerned individuals and groups other than the
applicant; (e) providing relevant data based on research or planning
studies, and (f) including maps and other graphic aids.
Using the following values for each required item in this
Criterion, points will be awarded according to the extent to which the
applicant:
5 Points Identifies and demonstrates the need for assistance.
5 Points States the principal and subordinate objectives for the
proposed project.
4 Points Provides relevant data based on research and/or planning
studies.
4 Points Provides supporting documentation and/or testimonies from
concerned individuals and groups, other than the applicant.
2 Points Includes maps and other graphics identifying the precise
location of the proposed project.
Criterion 3: Organization Profile (20 Points)
The application identifies the background of the project director/
principal investigator and key project staff (including name, address,
training, educational background and other qualifying experience) and
the experience of the organization to demonstrate the applicant's
ability to effectively and efficiently administer this project. The
applicant must describe the relationship between this project and other
work that is planned, anticipated, or currently underway by the
applicant.
This section should consist of a brief (two to three pages)
background description of how the applicant organization (or the unit
within the organization that will have responsibility for the project)
is structured, the types and quantity of services it provides, and/or
the research and management capabilities it possesses. It may include a
description of any current or previous relevant experience; or it may
describe the competence of the project team and its demonstrated
ability to produce final products that are readily comprehensible and
usable. An organization chart showing the relationship of the project
to the current organization must be included.
Using the following values for each required item in this
Criterion, points will be awarded according to the extent to which the
applicant:
6 Points Identifies the background of key staff members.
6 Points Demonstrates the organization's ability to administer the
proposed project.
6 Points Describes and discusses the role and involvement of
individuals with developmental disabilities and their families in the
proposed project and organization.
2 Points Includes an organizational chart, depicting the relationship
of the project to the current organization.
Criterion 4: Results or Benefits Expected (17 Points)
The expected results and benefits of the proposed project should be
consistent with the objectives of the application. The application must
state the project's anticipated contributions to policy, practice,
theory, and/or research. The proposed project costs should be
reasonable in view of the expected results.
Using the following values for each required item in this
Criterion, points will be awarded according to the extent to which the
applicant:
10 Points States the anticipated contributions of the proposed project
to policy, practice, theory, and/or research.
7 Points Expected results and benefits are consistent with the proposed
project's goals and objectives.
Criterion 5: Budget and Budget Justification (8 Points)
Applicants are expected to present a budget with reasonable project
costs, appropriately allocated across component areas, and sufficient
to accomplish the objectives. The requested funds for the project must
be fully justified and documented.
Applications must provide a narrative budget justification that
describes how the categorical costs are derived and discusses the
reasonableness and appropriateness of the proposed costs. Line item
allocations and justification are required for both Federal and
non-Federal funds.
A letter of commitment for the project's non-Federal resources
must be submitted with the application in order to be given credit in the review
process.
A fully explained non-Federal share budget must be prepared for each
funding source.
Applicants have the option of omitting the Social Security Numbers
and specific salary rates of the proposed project personnel from the
two copies submitted with the original application to ACF. For purposes
of the outside review process, applicants may elect to summarize salary
information on the copies of their application. All salary information
must, however, appear on the signed original application for ACF.
Using the following values for each required item in this
Criterion, points will be awarded according to the extent to which the
applicant:
3 Points Discusses and justifies the costs and reasonableness of the
proposed project in view of the expected results and benefits.
3 Points Describes the fiscal controls and accounting procedures to be
used.
2 Points Includes a fully explained non-Federal share budget and its
source(s).
Additional Points
This year, five additional points will be added to the applicant's
total in the scoring process for any project that includes partnership
and collaboration with one or more of the 140 Empowerment Zones/
Enterprise Communities. To receive the additional five points, the
applicant must provide a clear outline for the collaboration and a
discussion of how the involvement of the EZ/EC is related to the
objectives and the activities of the project. Also, a letter from the
appropriate representatives of the EZ/EC must accompany the application
indicating its agreement to participate and describing its role in the
project. For further information on Empowerment Zones and Enterprise
Communities, please visit the ACF Office of Community Service's Web
site at http://www.acf.hhs.gov/programs/ocs/ez-ec.
2. Review and Selection Process
Applications under this Program Announcement from eligible
applicants received by the deadline date will be competitively reviewed
and scored. Experts in the field, generally persons from outside the
Federal Government, will use the evaluation criteria listed later in
the evaluation section of the Program Announcement to review and score
the applications. The results of this review are a primary factor in
making funding decisions.
ADD reserves the option of discussing applications with, or
referring them to, other Federal or non-Federal funding sources when
this is determined to be in the best interest of the Federal Government
and/or the applicant. ADD may also solicit comments from ACF Regional
Office staff, other Federal agencies, interested foundations, national
organizations, specialists, experts, States, and the general public.
ADD will consider these comments, along with those of the expert
reviewers, in making funding decisions.
In making PNS decisions for 2004 grant awards, ADD will consider
whether applications focus on or feature the following aspects/
activities in their project design to the extent appropriate:
. A substantially innovative strategy with the potential to
improve theory or practice in the field of human services;
. A model practice or set of procedures that holds the
potential for replication by organizations administering or delivering
human services;
. A substantial involvement of volunteers, the private
sector (either financial or programmatic), faith-based and community
organizations, and/or national or community foundations;
. A favorable balance between Federal and non-Federal funds
available for the proposed project, which is likely to result in the
potential for high benefit for low Federal investment; and
. A programmatic focus on those most in need of services and
assistance, such as unserved and underserved populations, including
underserved cultural, ethnic, and racial minority populations.
To the greatest extent possible, efforts will be made to ensure
that funding decisions reflect an equitable distribution of assistance
among the States and geographical regions of the country, and rural and
urban areas. In making these decisions, ADD may also take into account
the need to avoid unnecessary duplication of effort.
Using the evaluation criteria described in the section below, a
panel of at least three reviewers (primarily experts from outside the
Federal government) will evaluate and score the applications. Reviewers
will determine the strengths and weaknesses of each application in
terms of the evaluation criteria listed below, provide comments, and
assign numerical scores. The point value following each criterion
indicates the maximum numerical weight that each applicant may receive
per section in the review process. To facilitate this review,
applicants should ensure that they address the minimum requirements
identified in the Priority Area description under the appropriate
section of the Program Narrative Statement.
Priority Area II: Family Support 360 Planning Grants for One-Stop
Center(s)
1. Priority Area II Description
Priority Area II Background Information
Purpose: To plan multi-agency partnerships to design at least one
one-stop center to assist targeted families (poor and/or geographically
unserved or underserved families with a child or adult member with a
developmental disability) to preserve, strengthen, and maintain the
family unit.
In order to preserve, strengthen, and maintain the family unit,
targeted families often need services and supports from a myriad of
public and private providers, each with its own eligibility
determination criteria and planning process. There are few States and
communities with a comprehensive infrastructure to offer families a
seamless, one-point of entry (i.e., one-stop center) to establish
eligibility and develop a family-centered plan to preserve and
strengthen families. As a result, it is imperative for ADD to support
planning initiatives that will allow a variety of partners, including
faith-based and community organizations, to discuss and develop
consensus on how their collective resources could be used in a more
family friendly manner. Successful States under this Priority Area will
receive planning grants to explore with their partners how to develop a
common language, pool resources, coordinate services, and share
expenses in order to reduce overhead and create a setting (i.e., one-
stop center) in which outcome-oriented, family-centered, collaborative
planning could occur.
The Centers for Medicare & Medicaid Services (CMS), in partnership
with the Administration on Aging (AoA), funded 12 State grants to
develop Aging and Disability Resource Center programs to help consumers
make informed decisions about their long-term care service and support
options and to serve as the entry point to the long-term service and
support system in FY 2003. Aging and Disability Resource Centers will
serve the elderly and at least one other target population of
individuals with disabilities. Additional States may be funded in FY
2004 pending the availability of funding. To learn more about the
Resource Center grant program and the 12 grantees visit
http://www.adrc-tae.org. Applicants to the ADD's Family Support 360
program are encouraged to collaborate with Aging and Disability
Resource Center program efforts in those States where they exist.
Priority Area II Minimum Requirements for Project Design
. Involvement and Input from Targeted Families. The
meaningful involvement of individuals who are members of targeted
families must be an essential and measurable element of all project
planning and activities.
. Project Partnerships. Project activities must be conducted
in partnership with at least one elected official, the State
Developmental Disabilities Council, the State Protection and Advocacy
System, and the University Center(s) on Developmental Disabilities in
the State/Territory, as well as others (including, but not limited to,
disability-related service providers, advocacy groups, family support
groups, family strengthening groups, and faith-based organizations).
. Building Consensus for an Implementation Plan. Projects
should build a consensus for an implementation plan with their partners
to establish and sustain a one-stop center for the targeted families.
Implementation plans should include Federal, State, and local inter-
agency collaboration, and public-private partnerships to achieve
service integration for targeted families.
. Parameters for Services and Supports in the Implementation
Plan. Implementation plans for the one-stop center must address the
following parameters; information and referrals, as well as in-depth
planning for services and supports with at least 50 families on an
annual basis. The families projected to be served would have access to
individualized family-centered planning for services and supports.
Individualized planning may focus on one or more of the following areas
of need: Healthcare and mental health services, eligibility for
personal assistance and supports (e.g., access to direct care workers,
respite care, food stamps, and cash assistance), accessible
transportation, childcare services, and family strengthening services
(e.g., parenting education and marriage education), early intervention,
education, housing, and employment-related assistance.
. Assessment of the Capacity and Capability of Information
Technology. A needs assessment for and/or design of an information
system with a single point of entry for the one-stop center should be
included in the applicant's project. This activity may involve
identifying and testing existing software and hardware to support the
computer and informational needs of the one-stop center or designing
new technology.
. Analysis of Eligibility. A review of existing State and
Federal laws that impact the targeted families must be a key element of
each project. At a minimum, a legal analysis should provide a detailed
summary of the following issues:
(1) Funding streams for services and supports to families with
members who have developmental disabilities;
(2) The legal and policy barriers for targeted families to
achieving self-sufficiency; and
(3) Eligibility criteria and other program requirements that may
pose obstacles to serving targeted families.
. Training Needs. Each grantee should identify the training
needs of staff members who would work with targeted families, and may
include educational and training issues for non-staff assisting the
targeted families in other settings and environments.
. Existing Resources. Each grantee should identify existing
State and local resources for targeted families, including information
on services and supports that are available from community groups and
faith-based organizations, including those that provide family
strengthening services. This information would form the initial
database for the one-stop center, leading to a catalog of services and
supports for the staff members and targeted families.
. Development of Policies and Memoranda of Understanding
(MOUs). Each grantee should develop MOUs, policy statements, and
procedures between State and local partners on key issues for
implementing the one-stop center. Some of the key issues to be agreed
upon in this planning process among the partners should include the
mission of the one-stop center, the eligible families for services, the
roles of agencies' staff members, and the lead agency responsibilities.
. Key Personnel. Each grantee should outline a plan for
recruitment and securing key personnel who have substantial experience
living with a developmental disability or who have direct substantial
experience living with or assisting individuals with developmental
disabilities;
. Civil Rights. Each grantee must comply with the Americans
with Disabilities Act, where applicable, and section 504 of the
Rehabilitation Act of 1973 as amended by the Rehabilitation Act
Amendments of 1998.
. Communication and Dissemination. Each grantee should have
the capacity to communicate and disseminate information with their
project partners and others through e-mail and other effective,
affordable, and accessible forms of electronic communication.
. Final Product. The final product of this planning grant
must be a written plan for implementing at least one one-stop center to
assist targeted families to preserve and strengthen the family unit.
The implementation plan must include, at a minimum, the following
information for 50 targeted families annually:
1. Criteria and process for selecting targeted families to be
served by the one-stop center. For example, families could be required
to have eligibility for Medicaid, be among the geographically unserved
or underserved in the State, or be eligible for TANF.
2. Criteria to be used to establish that a family has achieved the
outcomes in its family-centered plan;
3. Description of operations and procedures relating to the
following;
f. Outreach to and recruitment of targeted families;
g. Information and referral to targeted families, community
organizations assisting families in need (including those involved in
family strengthening), and others;
h. Intake, assessment, and determination of eligibility of
families;
i. Development and monitoring of Individualized Family Plans (the
process for developing and implementing the plans, including who will
be involved in the plan development and who will monitor progress);
j. Records maintenance (access to and retrieval of files, and the
confidentiality of the families' personal information); and
k. Financing of services (a description of how funding for the
services and supports in a family's plan could be secured);
4. Staffing patterns and staff requirements;
5. Roles of the participating agencies and organizations;
6. Organizational chart for the one-stop center;
7. Space and equipment requirements;
8. Timetable for implementing this plan for the one-stop center;
and
9. Budget requirements for the one-stop center. And
. Project Meeting: Each applicant's proposed project budget
must include estimated travel expenses (airfare, ground
transportations, lodging, etc.) for at least one key project staff
member to attend a three day meeting in Washington, DC to meet with
Federal staff on project issues and/or for training and technical
assistance.
II. Priority Area II Award Information
Funding Instrument Type: Competitive Grant-Initial.
Anticipated Total Priority Area Funding: $1,000,000.
Anticipated Number of Awards: 8 to 10 grant awards per project and
budget period.
Ceiling on Amount of Individual Annual Awards: $100,000 per project
and budget period.
Floor of Individual Award Amounts: None.
Average Projected Award Amount: $100,000 per project and budget
period.
Length of Project: One year project period and twelve month budget
period.
III. Priority Area II Eligibility Information
1. Eligible Applicants
State Governments, County Governments, City or Township
Governments, State Controlled Institutions of Higher Education, Native
American Tribal Governments (Federally Recognized), Public Housing
Authorities/Indian Housing Authorities, non-profits having 501(c)(3)
status with the IRS, other than institutions of higher education, non-
profits that do not have 501(c)(3) status with the IRS, other than
institutions of higher education, and private institutions of higher
learning.
Additional Information on Eligibility:
. Entities from States/Territories that were awarded a
Family Support 360 planning grant from ADD in Fiscal Year 2003 are not
eligible to apply for this priority area.
. A letter from the Office of the Governor designating the
applicant as the lead agency for the State/Territory must accompany the
application. If the Governor's letter does not accompany the
application, it will not be reviewed and ranked for funding
consideration.
. The designated lead agency may be a State or local agency,
tribal government, public or private nonprofit organization (including
a faith-based organization), or an institution of higher learning. If
the designated lead agency for the planning grant is not a State or
local public human services agency, the Governor will need to identify
a State or local human services agency to partner with the private lead
agency designated by the Governor to be eligible for the implementation
funding.
. Depending upon the availability of funds, successful
applicants for planning grants may be eligible to apply for
implementation funds in future fiscal years.
. Non-profit organizations must demonstrate proof of non-
profit status. Proof of non-profit status is any one of the following:
(a) A reference to the applicant organization's listing in the
Internal Revenue Service's (IRS) most recent list of tax-exempt
organizations described in the IRS code
(b) copy of a currently valid IRS tax exemption certificate
(c) A statement from a State taxing body, State Attorney General,
or other appropriate State official certifying that the applicant
organization has a non-profit status and that none of the net earnings
accrue to any private shareholders or individuals
(d) A certified copy of the organization's certificate of
incorporation or similar document that clearly establishes non-profit
status; or
(e) Any of the items in the subparagraphs immediately above for a
State or national parent and a statement signed by the parent
organization that the applicant organization is a local non-profit
affiliate.
Applicants are cautioned that the ceiling for individual awards is
$100,000. An application exceeding the $100,000 threshold will be
considered non-responsive and returned without review.
2. Cost Sharing or Matching
Grantees must match $1 for every $3 requested in Federal funding to
reach 25 percent of the total approved cost of the project. The total
approved cost of the project is the sum of the ACF/ADD share and the
non-Federal share. The non-Federal share may be met by cash or in-kind
contributions, although applicants are encouraged to meet their match
requirements through cash contributions. Therefore, a project
requesting $100,000 in Federal funds must provide a match of at least
$33,333 (the total project cost is $133,333 of which $33,333 is 25%).
Applications that fail to include the required amount of cost-share
will be considered non-responsive and returned without review.
3. Other (if applicable)
On June 27, 2003, the Office of Management and Budget published in
the Federal Register a new Federal policy applicable to all Federal
grant applicants. The policy requires Federal grant applicants to
provide a Dun and Bradstreet Data Universal Numbering System (DUNS)
number when applying for Federal grants or cooperative agreements on or
after October 1, 2003. The DUNS number will be required whether an
applicant is submitting a paper application or using the government-
wide electronic portal (http://www.Grants.gov). A DUNS number will be
required for every application for a new award or renewal/continuation
of an award, including applications or plans under formula, entitlement
and block grant programs, submitted on or after October 1, 2003.
Please ensure that your organization has a DUNS number. You may
acquire a DUNS number at no cost by calling the dedicated toll-free
DUNS number request line at 1-866-705-5711 or you may request a number
on-line at http://www.dnb.com.
Applicants are cautioned that the ceiling for individual awards is
$100,000. Applications exceeding the $100,000 threshold will be
considered non-responsive and will not be eligible for funding under
this announcement.
Applications that fail to include the required amount of cost-share
will be considered non-responsive and returned without review.
IV. Application and Submission Information
1. Address To Request an Application Package
Valerie Reese, Program Specialist, U.S. Department of Health and
Human Services, Administration for Children and Families,
Administration on Developmental Disabilities, 370 L'Enfant Promenade,
SW., Washington, DC 20447. E-mail: vreese@acf.hhs.gov; phone: (202)
690-5805, TTY/TDD: (202) 690-6415, fax: (202) 205-8037.
2. Content and Form of Application Submission
You may submit your application to us in either electronic or paper
format. To submit an application electronically, please use the
http://www.Grants.gov apply site.
If you use Grants.gov, you will be able to download a copy of the
application package, complete it off-line, and then upload and submit
the application via the Grants.gov site. You may not e-mail an
electronic copy of a grant application to us.
Please note the following if you plan to submit your application
electronically via Grants.Gov:
. Electronic submission is voluntary.
. When you enter the Grants.Gov site, you will find
information about submitting an application electronically through the
site, as well as the hours of operation. We strongly recommend that you
do not wait until the application deadline date to begin the
application process through Grants.Gov.
. To use Grants.gov, you, as the applicant, must have a DUNS
Number and register in the Central Contractor Registry (CCR). You
should allow a minimum of five days to complete the CCR registration.
. You will not receive additional point value because you
submit a grant application in electronic format, nor will we penalize
you if you submit an application in paper format.
. You may submit all documents electronically, including all
information typically included on the SF 424 and all necessary
assurances and certifications.
. Your application must comply with any page limitation
requirements described in this Program Announcement and meet the
application deadline.
. After you electronically submit your application, you will
receive an automatic acknowledgement from Grants.gov that contains a
Grants.gov tracking number. The Administration for Children and
Families will retrieve your application from Grants.gov.
. We may request that you provide original signatures on
forms at a later date.
. You may access the electronic application for this program
on http://www.Grants.gov.
. You must search for the downloadable application package
by the CFDA number.
Electronic Address where applications will be accepted:
http://www.Grants.gov.
. Project Description: The Project Description is a very
important part of an application. It should be clear, concise, and
address the specific requirements mentioned under the Priority Area.
The narrative should also provide information concerning how the
application meets the evaluation criteria, using the following
headings:
(a) Objectives and Need for Assistance
(b) Results and Benefits Expected
(c) Approach
(d) Organization Profile; and
(e) Budget and Budget Justification
. Application Package: Each application package must include
an original and two copies of the complete application. Each copy
should be stapled securely (front and back if necessary) in the upper
left-hand corner. All pages of the narrative (including charts, tables,
maps, exhibits, etc.) must be sequentially numbered, beginning with
page one. In order to facilitate handling, please do not use covers,
binders or tabs. Do not include extraneous materials as attachments,
such as agency promotion brochures, slides, tapes, film clips, minutes
of meetings, survey instruments or articles of incorporation.
The narrative should be typed double-spaced on a single-side of an
8 1/2'' x 11'' plain white paper, with 1'' margins on all sides, using black
print no smaller than 12 pitch or 12 point size. All pages of the
narrative, including attachments (such as charts, references/footnotes,
tables, maps, exhibits, etc.) and letters of support must be
sequentially numbered, beginning with ``Objectives and Need for
Assistance'' as page number one. Applicants should not submit
reproductions of larger size paper, reduced to meet the size
requirement.
The length of the application, including all attachments and
required Federal forms, must not exceed 60 pages. The federally
required forms will be count towards the total number of pages. The 60-
page limit will be strictly enforced. All pages beyond the first 60
pages of text will be removed prior to applications being evaluated by
the reviewers. A page is a single side of an 8 1/2'' x 11''
sheet of paper with 1'' margins.
Applicants are requested not to send pamphlets, brochures or other
printed material along with their application as these pose copying
difficulties. These materials, if submitted, will not be included in
the review process if they exceed the 60-page limit. Each page of the
application will be counted to determine the total length.
. Assurances/Certifications: Applicants are required to
submit a SF 424B, Assurances-- Non-Construction Programs and the
Certification Regarding Lobbying. Applicants must provide a
certification concerning lobbying. Prior to receiving an award in
excess of $100,000, applicants should furnish an executed copy of the
lobbying certification (approved by the Office of Management and Budget
under control number 0348-0046). Applicants must sign and return the
certification with their application.
Applicant must also understand that they will be held accountable
for the smoking prohibition included within Pub. L. 103-227, Part C
Environmental Tobacco Smoke (also known as the Pro-Children's Act of
1994). By signing and submitting the application, applicants are
providing the certification and need not mail back the certification
with the application.
In addition, applicants are required under section 162(c)(3) of the
Act to provide assurances that the human rights of all individuals with
developmental disabilities (especially those individuals without
familial protection) who will receive services under projects assisted
under Part E will be protected consistent with section 110 (relating to
the rights of individuals with developmental disabilities). Each
application must include a statement providing this assurance.
For research projects in which human subjects may be at risk, a
Protection of Human Subjects Assurance may be required. If there is a
question regarding the applicability of this assurance, contact the
Office for Research Risks of the National Institutes of Health at (301)
496-7041.
Non-profit applicants must demonstrate proof of their non-profit
status and this proof must be included in their application. Proof of
non-profit status is any one of the following:
a. A reference to the applicant organization's listing in the
Internal Revenue Service's (IRS) most recent list of tax-exempt
organizations described in the IRS code;
b. A copy of a currently valid IRS tax exemption certificate;
c. A statement from a State taxing body, State Attorney General, or
other appropriate State official certifying that the applicant
organization has a non-profit status and that none of the net earnings
accrue to any private shareholders or individuals;
d. A certified copy of the organization's certificate of
incorporation or similar document that clearly establishes non-profit
status; or
e. Any of the items in the subparagraphs immediately above for a
State or national parent and a statement signed by the parent
organization that the applicant organization is a local non-profit
affiliate.
3. Submission Dates and Times
If you intend to submit an application, please send us a fax or e-
mail with the number and title of this Program Announcement, your
organization's name and address, your contact person's name, your
contact's phone and fax numbers, and their e-mail address. While
Letters of Intent are not a requirement for funding consideration, this
information will be used to determine the number of experts needed to
review applications and to update the mailing list for future Program
Announcements from ADD.
Letters of Intent are due July 2, 2004, at the following address:
U.S. Department of Health and Human Services, Administration for
Children and Families, Administration on Developmental Disabilities,
370 L'Enfant Promenade, SW., Washington, DC 20447. Attention: April
Myers. Phone: (202) 690-5985, TTY/TDD: (202) 690-6415, e-mail:
amyers@acf.hhs.gov, fax: (202) 205-8037.
The closing time and date for receipt of applications is 4:30 p.m.
(eastern time zone) on August 2, 2004. Mailed or hand carried
applications received after 4:30 p.m. on the closing date will be
classified as late.
Deadline: Mailed applications shall be considered as meeting an
announced deadline if they are received on or before the deadline time
and date at the following address:U.S. Department of Health and Human
Services, Administration for Children and Families, Office of Grants
Management, 370 L'Enfant Promenade, SW., 8th Floor, Washington, DC
20447. Attention: Lois Hodge.
Applicants are responsible for mailing applications well in
advance, when using all mail services, to ensure that the applications
are received on or before the deadline time and date.
Applications hand carried by applicants, applicant couriers, other
representatives of the applicant, or by overnight/express mail couriers
shall be considered as meeting an announced deadline if they are
received on or before the deadline date, between the hours of 8 a.m.
and 4:30 p.m., e.s.t., at the following address: U.S. Department of
Health and Human Services, Administration for Children and Families,
Office of Grants Management, 370 L'Enfant Promenade, SW., 8th Floor,
Washington, DC 20447. Attention: Lois Hodge.
Late applications: Applications which do not meet the criteria
above are considered late applications. ACF shall notify each late
applicant that its application will not be considered in the current
competition.
Extension of deadlines: ACF may extend application deadlines when
circumstances such as acts of God (floods, hurricanes, etc.) occur, or
when there are widespread disruptions of mail service. Determinations
to extend or waive deadline requirements rest with the Chief Grants
Management Officer.
Required Forms:
| What to submit | Required Content | Required Form or Format | When to Submit |
|---|---|---|---|
1. Notice of Intent to Submit. |
Applicant's name and contact information. | Fax (202) 205-8037 or e-mail (amyers@acf.hhs.gov). | July 2, 2004. |
|
2. Governor's letter of designation for
Applicants under Priority Areas I and II. |
Designate the lead applicant for the State/Territory by name. | Letter with the Governor's signature, addressed to Commissioner Patricia A. Morrissey, Ph.D. | August 2, 2004. |
|
3. SF424, SF424a, SF424B. |
Per required form. | May
be found at http://www.acf.hhs.gov/programs/ofs/forms.htm |
August 2, 2004. |
|
4. Project Summary/Abstract. |
Summary of application request. | One page limit. | August 2, 2004. |
|
5. Project Description. |
Responsiveness to evaluation criteria. | Format described in Review and Selection section. Limit 60 pages. Size 12 font, 1/2'' margins. | August 2, 2004. |
|
6. Certification Regarding Lobbying. |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | August 2, 2004. |
|
7. Disclosure of Lobbying Activities (SF-LLL). |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | August 2, 2004. |
|
8. Environmental Tobacco Smoke Certification. |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | August 2, 2004. |
Additional Forms: Private-non-profit organizations are encouraged
to submit with their applications the additional survey located under
``Grant Related Documents and Forms'' titled ``Survey for Private, Non-
Profit Grant Applicants''.
| What to submit | Required Content | Required Form or Format | When to Submit |
|---|---|---|---|
|
Survey for Private Non-Profit Grant Applicants |
Per required form. | May be found on http://www.acf.hhs.gov/programs/ofs/forms.htm | By application due date. |
4. Intergovernmental Review
State Single Point of Contact (SPOC), Notification under Executive
Order 12372
This program is covered under Executive Order (E.O.) 12372,
``Intergovernmental Review of Federal Programs'', and 45 CFR part 100,
``Intergovernmental Review of Department of Health and Human Services
Programs and Activities''. Under the Order, States may design their own
processes for reviewing and commenting on proposed Federal assistance
under covered programs
As of January 2003, of the most recent SPOC list, the following
jurisdictions have elected not to participate in the Executive Order
process: Alabama, Alaska, Colorado, Connecticut, Hawaii, Idaho, Kansas,
Louisiana, Massachusetts, Minnesota, Montana, Nebraska, New Jersey, New
York, Ohio, Oklahoma, Oregon, Palau, Pennsylvania, South Dakota,
Tennessee, Vermont, Virginia and Washington. Applicants from these
jurisdictions or for projects administered by federally-recognized
Indian Tribes need take no action in regard to E.O. 12372.
Although the jurisdictions listed above no longer participate in
the process, entities which have met the eligibility requirements of
the program are still eligible to apply for a grant even if a State,
Territory, Commonwealth, etc. does not have a SPOC.
All remaining jurisdictions participate in the Executive Order
process and have established SPOCs. Applicants from participating
jurisdictions should contact their SPOCs as soon as possible to alert
them of the prospective applications and receive instructions.
Applicants must submit any required material to the SPOCs as soon as
possible so that the program office can obtain and review SPOC comments
as part of the award process. The applicant must submit all required
materials, if any, to the SPOC and indicate the date of this submittal
(or the date of contact if no submittal is required) on the
Standard Form 424, item 16a. Under 45 CFR 100.8(a)(2), a SPOC has 60
days from the application deadline to comment on proposed new or
competing continuation awards.
SPOCs are encouraged to eliminate the submission of routine
endorsements as official recommendations. Additionally, SPOCs are
requested to clearly differentiate between mere advisory comments and
those official State process recommendations which may trigger the
``accommodate or explain'' rule.
When comments are submitted directly to ACF, they should be
addressed to: Department of Health and Human Services, Administration
for Children and Families, Division of Discretionary Grants and Audit
Resolution, 370 L'Enfant Promenade, SW., Mail Stop 6C-462, Washington,
DC 20447.
The official list, including addresses, of the jurisdictions
elected to participate in E.O. 12372 can be found at:
http://www.whitehouse.gov/omb/grants/spoc.html.
5. Funding Restrictions
Non-Allowable Costs: Reimbursement of pre-award costs, costs for
foreign travel, or costs for construction activities are not allowable
charges to this Federal grant program.
Indirect Costs: In order to charge Indirect Costs to the Federal
Funds and/or use Indirect Costs as a matching share, the applicant must
have an approved indirect costs agreement for the period in which the
Federal funds would be awarded.
6. Other Submission Requirements
Submission by Mail: An Applicant must provide an original
application with all attachments, signed by an authorized
representative and two copies. ACF will not be sending applicants
notifications that their applications were received under this Program
Announcement. The Application must be received at the address below by
4:30 p.m. eastern standard time on or before the closing date.
Applications should be mailed to: The U.S. Department of Health and
Human Services, ACF Office of Grants Management, 370 L'Enfant
Promenade, SW., 8th Floor, Washington, DC 20447. Attention: Lois Hodge.
Hand Delivery: An Applicant must provide an original application
with all attachments signed by an authorized representative and two
copies. The application must be received at the address below by 4:30
p.m. eastern standard time on or before the closing date. Applications
that are hand delivered will be accepted between the hours of 8 a.m. to
4:30 p.m., Monday through Friday. Applications may be delivered to: The
U.S. Department of Health and Human Services, ACF Office of Grants
Management, 370 L'Enfant Promenade, SW., 8th Floor, Washington, DC
20447. Attention: Lois Hodge.
Electronic Submission: Please see section IV. 2 Content and Form of
Application Submission, for guidelines and requirements when submitting
applications electronically.
V. Application Review Information
1. Evaluation Criteria
Please see Generic and Specific Evaluation criteria for Priority
Area 1, V.1, ``Application Review Information, Evaluation
Criteria'' for crafting your response for the Project Narrative.
2. Review and Selection Process
Please see Priority Area 1, V.2, ``Application Review
Information, Review and Selection Process'', for information on the
review and selection process for this priority area.
Priority Area III: Youth Information, Training, and Resource Centers
Planning Grants
I. Priority Area III. Description
Priority Area III Background Information
Purpose: To design and demonstrate community-based information,
training, and resource centers with youth and emerging leaders, as
defined above for this Program Announcement.
Young people with disabilities are more than twice as likely to
drop out of high school (during 1998 to 1999, 29% of youths with
developmental disabilities 14 and older dropped out of school) and are
less likely to graduate high school with a standard diploma than youth
without disabilities (during 1998 to 1999, 57.4% of students with
disabilities graduated with a standard diploma compared to
approximately 75% of their non-disabled counterparts). Additionally,
young people with disabilities are less likely to be engaging in work
activity (50% of the individuals with developmental disabilities age
18-29 who can work do work, compared to 72% of their non-disabled
counterparts). Through the design and demonstration of youth
information, resource, and training centers under Priority Area III,
ADD envisions improving the odds for youth with developmental
disabilities to graduate with a standard high school diploma and
encouraging emerging leaders with developmental disabilities to seek
and maintain employment.
For purposes of this Program Announcement, the term ``youth'' is
defined as individuals with developmental disabilities between the ages
of 13 and 17 while ``emerging leaders'' refers to individuals with
developmental disabilities between the ages of 18 and 30 with the
desire and interest to engage in community leadership and policymaking
activities.
Note to Applicants: If multiple years of funding are being
requested for the proposed project, the application must identify
project objectives for each year.
Priority Area III Minimum Requirements for Project Design
. Consumer Involvement and Input. All proposed projects must
have an advisory committee that primarily (greater than 51%) consists
of youth and emerging leaders and allows youth and emerging leaders to
make decisions on how the grant funding will be spent on activities and
outcomes of the project.
. Three Areas of Emphasis. Activities and outcomes of the
center should be related to at least three of the eight areas of
emphasis in the DD Act (employment, education, housing, recreation,
health, child care, transportation, and quality assurance).
. Training. A strong self-advocacy and leadership training
component shall be an essential part of the projects, especially for
emerging young leaders (such as an emerging leaders partners in policy
making curriculum which can be replicated in other States).
. Information and Referrals. Proposed projects must include
a structure for information and referrals for youth and emerging
leaders that parents of youth and emerging leaders, as well as youth
related service providers, may also access.
. Internet Access. Applicants should demonstrate their
capacity to develop youth friendly web-based materials and promote safe
use of the internet by youth and emerging leaders.
. Materials for Dissemination. The development and
dissemination of youth friendly materials on career paths, money
management, and healthy lifestyles choices in accessible formats and in
languages other than English should be a central theme of the project
design.
. Unserved and Underserved. Projects shall focus on unserved
and underserved youth and emerging leaders in the targeted communities;
and the project participation and advisory committee shall reflect the
diversity of the targeted communities;
. Collaboration. Collaboration with self-advocacy groups,
centers for independent living, parent information and training
centers, as well as other organizations, groups, agencies, and
foundations interested in youth development, including faith-based
and community organizations should play a central role in planning
and operating the center.
. Employment Opportunities. Projects shall offer
opportunities for youth and emerging leaders to be employed by the
project.
. Capacity Building. Activities of the center should include
building the capacity of other youth groups and organizations to
include and support youth and emerging leaders, as defined by this
Program Announcement, in their on-going programs and regular
activities.
. Community Inclusion. Activities should include identifying
and promoting opportunities for youth and emerging leaders to
participate in community events and activities to develop their civic
skills and community awareness.
. Mentoring. Projects must provide mentoring opportunities,
particularly for emerging leaders, to prepare them for careers,
community involvement, independent living, and leadership roles.
. Civil Rights. Compliance with the Americans with
Disabilities Act, where applicable, and section 504 of the
Rehabilitation Act of 1973 as amended by the Rehabilitation Act
Amendments of 1998.
. Demonstrating Services. The application must also include
an implementation plan for demonstrating the services of the youth
center. At a minimum, the following information should be addressed in
the applicant's implementation plan:
(1) A criteria and process for selecting the targeted youth,
emerging leaders, and community to be served by the center;
(2) A criteria for establishing and measuring the outcomes of the
center;
(3) A description of operations and procedures relating to the
following:
a. Outreach to and recruitment of youth and emerging leaders;
b. Information and referral systems for youth and emerging leaders,
parents, and community organizations with an interest in positive youth
development (including faith-based organizations);
c. Training and mentoring plans for at least ten emerging leaders
annually; and
d. Ensuring the confidentiality of personal information while
protecting the safety of at-risk youth and emerging leaders;
(4) Staffing patterns and staff requirements;
(5) Organizational chart for the center;
(6) Space and equipment requirements;
(7) Timetable for implementing this plan for the center; and
(8) Budget requirements for the center. And
. Project Meeting: Each applicant's proposed project budget
must include estimated travel expenses (airfare, ground
transportations, lodging, etc.) for at least one key project staff
member and an emerging leader to attend a three day meeting in
Washington, DC with Federal staff on project issues and/or for training
and technical assistance.
II. Priority Area III Award Information
Funding Instrument Type: Competitive Grant Initial.
Anticipated Total Priority Area Funding: $1,000,000.
Anticipated Number of Awards: 8 to 10 Grant Awards per budget
period.
Ceiling on Amount of Individual Annual Awards: $100,000 per budget
period.
Floor of Individual Award Amounts: None.
Average Projected Award Amount: $100,000 per budget period.
Length of Project: This priority area is inviting applications for
project periods up to three years. Awards, however, will be made on a
competitive basis, for a one-year budget period. Applications for
continuation grants funded under these awards beyond the one-year
budget period but within the three year project period will be
entertained in subsequent years on a noncompetitive basis, subject to
availability of funds, satisfactory progress of the grantee and a
determination that continued funding would be in the best interest of
the government.
III. Priority Area III Eligibility Information
1. Eligible Applicants
State Governments, County Governments, City or Township
Governments, State Controlled Institutions of Higher Education, Native
American Tribal Governments (Federally Recognized), Public Housing
Authorities/Indian Housing Authorities, non-profits having 501(c)(3)
status with the IRS, other than institutions of higher education, non-
profits that do not have 501(c)(3) status with the IRS, other than
institutions of higher education, and private institutions of higher
learning.
Additional Information on Eligibility:
. Eligible applicants must have a demonstrated record of
working in partnership with youth, emerging leaders, community leaders,
and others to empower youth and emerging leaders with developmental
disabilities to make informed life choices.
. Non-profit organizations must demonstrate proof of non-
profit status. Proof of non-profit status is any one of the following:
a. A reference to the applicant organization's listing in the
Internal Revenue Service's (IRS) most recent list of tax-exempt
organizations described in the IRS code;
b. Copy of a currently valid IRS tax exemption certificate
c. A statement from a State taxing body, State Attorney General, or
other appropriate State official certifying that the applicant
organization has a non-profit status and that none of the net earnings
accrue to any private shareholders or individuals
d. A certified copy of the organization's certificate of
incorporation or similar document that clearly establishes non-profit
status; or
e. Any of the items in the subparagraphs immediately above for a
State or national parent and a statement signed by the parent
organization that the applicant organization is a local non-profit
affiliate.
Applicants are cautioned that the ceiling for individual awards is
$100,000. An application exceeding the $100,000 threshold will be
considered non-responsive and returned without review.
2. Cost Sharing or Matching
Grantees must match $1 for every $3 requested in Federal funding to
reach 25 percent of the total approved cost of the project. The total
approved cost of the project is the sum of the ACF/ADD share and the
non-Federal share. The non-Federal share may be met by cash or in-kind
contributions, although applicants are encouraged to meet their match
requirements through cash contributions. Therefore, a project
requesting $100,000 in Federal funds must provide a match of at least
$33,333 (the total project cost is $133,333 of which $33,333 is 25%).
Applications that fail to include the required amount of cost-share
will be considered non-responsive and returned without review.
3. Other (If Applicable)
On June 27, 2003, the Office of Management and Budget published in
the Federal Register a new Federal policy applicable to all Federal
grant applicants. The policy requires Federal grant applicants to
provide a Dun and Bradstreet Data Universal Numbering System (DUNS)
number when applying for Federal grants or cooperative agreements on
or after October 1, 2003. The DUNS number will be required whether an
applicant is submitting a paper application or using the
government-wide electronic portal (http://www.Grants.gov). A
DUNS number will be required for every application for a new award or
renewal/continuation of an award, including applications or plans under
formula, entitlement and block grant programs, submitted on or after
October 1, 2003.
Please ensure that your organization has a DUNS number. You may
acquire a DUNS number at no cost by calling the dedicated toll-free
DUNS number request line at 1-866-705-5711 or you may request a number
on-line at http://www.dnb.com.
Applicants are cautioned that the ceiling for individual awards is
$100,000. Applications exceeding the $100,000 threshold will be
considered non-responsive and will not be eligible for funding under
this announcement.
Applications that fail to include the required amount of cost-share
will be considered non-responsive and returned without review.
IV. Application and Submission Information
1. Address To Request an Application Package
Valerie Reese, Program Specialist, U.S. Department of Health and
Human Services, Administration for Children and Families,
Administration on Developmental Disabilities, 370 L'Enfant Promenade,
SW., Washington, DC 20447. E-mail: vreese@acf.hhs.gov, phone: (202)
690-5805, TTY/TDD: (202) 690-6415, fax: (202) 205-8037.
2. Content and Form of Application Submission
You may submit your application to us in either electronic or paper
format. To submit an application electronically, please use the
http://www.Grants.gov apply site.
If you use Grants.gov, you will be able to download a copy of the
application package, complete it off-line, and then upload and submit
the application via the Grants.gov site. You may not e-mail an
electronic copy of a grant application to us.
Please note the following if you plan to submit your application
electronically via Grants.Gov:
. Electronic submission is voluntary.
. When you enter the Grants.Gov site, you will find
information about submitting an application electronically through the
site, as well as the hours of operation. We strongly recommend that you
do not wait until the application deadline date to begin the
application process through Grants.Gov.
. To use Grants.gov, you, as the applicant, must have a DUNS
Number and register in the Central Contractor Registry (CCR). You
should allow a minimum of five days to complete the CCR registration.
. You will not receive additional point value because you
submit a grant application in electronic format, nor will we penalize
you if you submit an application in paper format.
. You may submit all documents electronically, including all
information typically included on the SF 424 and all necessary
assurances and certifications.
. Your application must comply with any page limitation
requirements described in this Program Announcement and meet the
application deadline.
. After you electronically submit your application, you will
receive an automatic acknowledgement from Grants.gov that contains a
Grants.gov tracking number. The Administration for Children and
Families will retrieve your application from Grants.gov.
. We may request that you provide original signatures on
forms at a later date.
. You may access the electronic application for this program
on http://www.Grants.gov.
. You must search for the downloadable application package
by the CFDA number.
Electronic Address where applications will be accepted:
http://www.Grants.gov.
. Project Description: The Project Description is a very
important part of an application. It should be clear, concise, and
address the specific requirements mentioned under the Priority Area.
The narrative should also provide information concerning how the
application meets the evaluation criteria, using the following
headings:
(a) Objectives and Need for Assistance
(b) Results and Benefits Expected
(c) Approach
(d) Organization Profile; and
(e) Budget and Budget Justification
. Application Package: Each eligible entity may only submit
one application for consideration under this Priority Area.
Each application package must include an original and two copies of
the complete application. Each copy should be stapled securely (front
and back if necessary) in the upper left-hand corner. All pages of the
narrative (including charts, tables, maps, exhibits, etc.) must be
sequentially numbered, beginning with page one. In order to facilitate
handling, please do not use covers, binders or tabs. Do not include
extraneous materials as attachments, such as agency promotion
brochures, slides, tapes, film clips, minutes of meetings, survey
instruments or articles of incorporation.
The narrative should be typed double-spaced on a single-side of an
8 1/2'' x 11'' plain white paper, with 1'' margins on all sides, using
black print no smaller than 12 pitch or 12 point size. All pages of the
narrative, including attachments (such as charts, references/footnotes,
tables, maps, exhibits, etc.) and letters of support must be
sequentially numbered, beginning with ``Objectives and Need for
Assistance'' as page number one. Applicants should not submit
reproductions of larger size paper, reduced to meet the size
requirement.
The length of the application, including all attachments and
required Federal forms, must not exceed 60 pages. The federally
required forms will be count towards the total number of pages. The 60-
page limit will be strictly enforced. All pages beyond the first 60
pages of text will be removed prior to applications being evaluated by
the reviewers. A page is a single side of an 8 1/2'' x 11'' sheet of
paper with 1'' margins.
Applicants are requested not to send pamphlets, brochures or other
printed material along with their application as these pose copying
difficulties. These materials, if submitted, will not be included in
the review process if they exceed the 60-page limit. Each page of the
application will be counted to determine the total length.
. Assurances/Certifications: Applicants are required to
submit a SF 424B, Assurances-- Non-Construction Programs and the
Certification Regarding Lobbying. Applicants must provide a
certification concerning lobbying. Prior to receiving an award in
excess of $100,000, applicants should furnish an executed copy of the
lobbying certification (approved by the Office of Management and Budget
under control number 0348-0046). Applicants must sign and return the
certification with their application.
Applicant must also understand that they will be held accountable
for the smoking prohibition included within Pub. L. 103-227, Part C
Environmental Tobacco Smoke (also known as the Pro-Children's Act of
1994). By signing and submitting the application, applicants are
providing the certification and need not mail back the certification
with the application.
In addition, applicants are required under section 162(c)(3) of the
Act to provide assurances that the human rights of all individuals with
developmental disabilities (especially those individuals without
familial protection) who will receive services under projects assisted
under Part E will be protected consistent with section 110 (relating to
the rights of individuals with developmental disabilities). Each
application must include a statement providing this assurance.
For research projects in which human subjects may be at risk, a
Protection of Human Subjects Assurance may be required. If there is a
question regarding the applicability of this assurance, contact the
Office for Research Risks of the National Institutes of Health at (301)
496-7041.
Non-profit applicants must demonstrate proof of their non-profit
status and this proof must be included in their application. Proof of
non-profit status is any one of the following:
a. A reference to the applicant organization's listing in the
Internal Revenue Service's (IRS) most recent list of tax-exempt
organizations described in the IRS code;
b. Copy of a currently valid IRS tax exemption certificate;
c. A statement from a State taxing body, State Attorney General, or
other appropriate State official certifying that the applicant
organization has a non-profit status and that none of the net earnings
accrue to any private shareholders or individuals;
d. A certified copy of the organization's certificate of
incorporation or similar document that clearly establishes non-profit
status; or
e. Any of the items in the subparagraphs immediately above for a
State or national parent and a statement signed by the parent
organization that the applicant organization is a local non-profit
affiliate.
3. Submission Dates and Times
If you intend to submit an application, please send us a fax or e-
mail with the number and title of this Program Announcement, your
organization's name and address, your contact person's name, your
contact's phone and fax numbers, and their e-mail address. While
Letters of Intent are not a requirement for funding consideration, this
information will be used to determine the number of experts needed to
review applications and to update the mailing list for future Program
Announcements from ADD.
Letters of Intent are due July 2, 2004, at the following address:
U.S. Department of Health and Human Services, Administration for
Children and Families, Administration on Developmental Disabilities,
370 L'Enfant Promenade, SW., Washington, DC 20447. Attention: April
Myers. Phone: (202) 690-5985, TTY/TDD: (202) 690-6415, e-mail:
amyers@acf.hhs.gov, fax: (202) 205-8037.
The closing time and date for receipt of applications is 4:30 p.m.
(eastern time zone) on August 2, 2004. Mailed or hand carried
applications received after 4:30 p.m. on the closing date will be
classified as late.
Deadline: Mailed applications shall be considered as meeting an
announced deadline if they are received on or before the deadline time
and date at the following address: U.S. Department of Health and Human
Services, Administration for Children and Families, Office of Grants
Management, 370 L'Enfant Promenade, SW., 8th Floor, Washington, DC
20447. Attention: Lois Hodge.
Applicants are responsible for mailing applications well in
advance, when using all mail services, to ensure that the applications
are received on or before the deadline time and date.
Applications hand carried by applicants, applicant couriers, other
representatives of the applicant, or by overnight/express mail couriers
shall be considered as meeting an announced deadline if they are
received on or before the deadline date, between the hours of 8 a.m.
and 4:30 p.m., e.s.t., at the following address: U.S. Department of
Health and Human Services, Administration for Children and Families,
Office of Grants Management, 370 L'Enfant Promenade, SW., 8th Floor,
Washington, DC 20447. Attention: Lois Hodge.
Late applications: Applications which do not meet the criteria
above are considered late applications. ACF shall notify each late
applicant that its application will not be considered in the current
competition.
Extension of deadlines: ACF may extend application deadlines when
circumstances such as acts of God (floods, hurricanes, etc.) occur, or
when there are widespread disruptions of mail service. Determinations
to extend or waive deadline requirements rest with the Chief Grants
Management Officer.
Required Forms:
| What to submit | Required Content | Required Form or Format | When to Submit |
|---|---|---|---|
1. Notice of Intent to Submit. |
Applicant's name and contact information. | Fax (202) 205-8037 or e-mail (amyers@acf.hhs.gov). | July 2, 2004. |
|
2. Governor's letter of designation for
Applicants under Priority Areas I and II. |
Designate the lead applicant for the State/Territory by name. | Letter with the Governor's signature, addressed to Commissioner Patricia A. Morrissey, Ph.D. | August 2, 2004. |
|
3. SF424, SF424a, SF424B. |
Per required form. | May
be found at http://www.acf.hhs.gov/programs/ofs/forms.htm |
August 2, 2004. |
|
4. Project Summary/Abstract. |
Summary of application request. | One page limit. | August 2, 2004. |
|
5. Project Description. |
Responsiveness to evaluation criteria. | Format described in Review and Selection section. Limit 60 pages. Size 12 font, 1/2'' margins. | August 2, 2004. |
|
6. Certification Regarding Lobbying. |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | August 2, 2004. |
|
7. Disclosure of Lobbying Activities (SF-LLL). |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | August 2, 2004. |
|
8. Environmental Tobacco Smoke Certification. |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | August 2, 2004. |
Additional Forms: Private-non-profit organizations are encouraged
to submit with their applications the additional survey located under
``Grant Related Documents and Forms'' titled ``Survey for Private, Non-
Profit Grant Applicants''.
| What to submit | Required Content | Required Form or Format | When to Submit |
|---|---|---|---|
|
Survey for Private Non-Profit Grant Applicants |
Per required form. | May be found on http://www.acf.hhs.gov/programs/ofs/forms.htm | By application due date. |
4. Intergovernmental Review
State Single Point of Contact (SPOC), Notification Under Executive
Order 12372
This program is covered under Executive Order (E.O.) 12372,
``Intergovernmental Review of Federal Programs'', and 45 CFR part 100,
``Intergovernmental Review of Department of Health and Human Services
Programs and Activities''. Under the Order, States may design their own
processes for reviewing and commenting on proposed Federal assistance
under covered programs.
As of January 2003, of the most recent SPOC list, the following
jurisdictions have elected not to participate in the Executive Order
process: Alabama, Alaska, Colorado, Connecticut, Hawaii, Idaho, Kansas,
Louisiana, Massachusetts, Minnesota, Montana, Nebraska, New Jersey, New
York, Ohio, Oklahoma, Oregon, Palau, Pennsylvania, South Dakota,
Tennessee, Vermont, Virginia and Washington. Applicants from these
jurisdictions or for projects administered by federally-recognized
Indian Tribes need take no action in regard to E.O. 12372.
Although the jurisdictions listed above no longer participate in
the process, entities which have met the eligibility requirements of
the program are still eligible to apply for a grant even if a State,
Territory, Commonwealth, etc. does not have a SPOC.
All remaining jurisdictions participate in the Executive Order
process and have established SPOCs. Applicants from participating
jurisdictions should contact their SPOCs as soon as possible to alert
them of the prospective applications and receive instructions.
Applicants must submit any required material to the SPOCs as soon as
possible so that the program office can obtain and review SPOC comments
as part of the award process. The applicant must submit all required
materials, if any, to the SPOC and indicate the date of this submittal
(or the date of contact if no submittal is required) on the Standard
Form 424, item 16a. Under 45 CFR 100.8(a)(2), a SPOC has 60 days from
the application deadline to comment on proposed new or competing
continuation awards.
SPOCs are encouraged to eliminate the submission of routine
endorsements as official recommendations. Additionally, SPOCs are
requested to clearly differentiate between mere advisory comments and
those official State process recommendations which may trigger the
``accommodate or explain'' rule.
When comments are submitted directly to ACF, they should be
addressed to: Department of Health and Human Services, Administration
for Children and Families, Division of Discretionary Grants and Audit
Resolution, 370 L'Enfant Promenade, SW., Mail Stop 6C-462, Washington,
DC 20447.
The official list, including addresses, of the jurisdictions
elected to participate in E.O. 12372 can be found at:
http://www.whitehouse.gov/omb/grants/spoc.html.
5. Funding Restrictions
Non-Allowable Costs: Reimbursement of pre-award costs, costs for
foreign travel, or costs for construction activities are not allowable
charges to this Federal grant program.
Indirect Costs: In order to charge Indirect Costs to the Federal
Funds and/or use Indirect Costs as a matching share, the applicant must
have an approved indirect costs agreement for the period in which the
Federal funds would be awarded.
6. Other Submission Requirements
Submission by Mail: An Applicant must provide an original
application with all attachments, signed by an authorized
representative and two copies. ACF will not be sending applicants
notifications that their applications were received under this Program
Announcement. The Application must be received at the address below by
4:30 p.m. eastern standard time on or before the closing date.
Applications should be mailed to: The U.S. Department of Health and
Human Services, ACF Office of Grants Management, 370 L'Enfant
Promenade, SW., 8th Floor, Washington, DC 20447. Attention: Lois Hodge.
Hand Delivery: An Applicant must provide an original application
with all attachments signed by an authorized representative and two
copies. The application must be received at the address below by 4:30
p.m. eastern standard time on or before the closing date. Applications
that are hand delivered will be accepted between the hours of 8 a.m. to
4:30 p.m., Monday through Friday. Applications may be delivered to: The
U.S. Department of Health and Human Services, ACF Office of Grants
Management, 370 L'Enfant Promenade, SW., 8th Floor, Washington, DC
20447. Attention: Lois Hodge.
Electronic Submission: Please see section IV. 2 Content and Form of
Application Submission, for guidelines and requirements when submitting
applications electronically.
V. Application Review Information
1. Evaluation Criteria
Please see Generic and Specific Evaluation criteria for Priority
Area 1, V.1, ``Application Review Information, Evaluation
Criteria'' for crafting your response for the Project Narrative.
2. Review and Selection Process
Please see Priority Area 1, V.2, ``Application Review
Information, Review and Selection Process,'' for information on the
review and selection process for this priority area.
Please note that the Award and Contact information and requirements
below are applicable to all three Priority Areas in this Program
Announcement.
VI. Award Administration Information
1. Award Notices
Anticipated Announcement and Award Dates: Subject to the
availability of funding, ADD intends to award new grants resulting from
this Program Announcement during the fourth quarter of Fiscal Year
2004. For the purpose of the awards under this Program Announcement,
the successful applicants should expect a project start date of
September 30, 2004.
Award Notices: Successful and unsuccessful applicants will be
notified of the results of this grant competition within 90 days of the
application deadline. Successful applicants will receive by U.S. postal
mail a letter signed by the Commissioner of the Administration on
Developmental Disabilities (ADD) with an official notice of award (the
Financial Assistance Award) signed by the grants management officer.
Administrative and National Policy Requirements:
45 CFR part 74,
45 CFR part 92.
Special Terms and Condition of Award: None.
Special Reporting Requirements: Programmatic Reports and Financial
Reports are required semi-annually. All required reports must be
submitted in a timely manner, in recommended formats (to be provided),
and the final report must also be submitted on disk or electronically
using a standard word-processing program.
VII. Agency Contacts
Program Office Contact: April Myers, Program Specialist, 370
L'Enfant Promenade, SW., Washington, DC 20447. Phone: (202) 690-5985,
TTY/TDD: (202) 690-6415, e-mail: amyers@acf.hhs.gov, fax: (202) 205-
8037.
Grants Management Office Contact: Lois Hodge, Grants Officer, 370
L'Enfant Promenade, SW., Washington, DC 20447, (202) 401-2344, e-mail:
lhodge@acf.hhs.gov.
VIII. Other Information
http://www.acf.hhs.gov/programs/add/.
Dated: June 7, 2004.
Patricia A. Morrissey,
Commissioner, Administration on Developmental Disabilities.
[FR Doc. 04-13509 Filed 6-16-04; 8:45 am]
BILLING CODE 4184-01-P
