Reporting

All laboratories that are conducting UCMR analyses and applicable large public water systems must register in CDX for access to SDWARS/UCMR. This can be done by reviewing the below linked step-by-step instructions titled, “Open an account in CDX to access SDWARS/UCMR." Following registration, a sponsor letter must be submitted to ensure security (examples are provided within CDX once registration is complete).

Comprehensive CDX/SDWARS/UCMR guideline documentation is available for download in PDF format. The URL is http://cdx.epa.gov/FAQ.asp, then page down to UCMR Questions.

OGWDW/Technical Support Center has developed one-page, step-by-step instructions for PWS (and laboratories) to:

• Open an account in CDX to access SDWARS/UCMR (PWS and Labs)
• SDWARS/UCMR PWS data review and approval
• SDWARS/UCMR PWS inventory review and edit

Three support options are available:

• Telephone: Person-to-person telephone support is available from 8:00 a.m. to 6:00 p.m. EST/EDT. Call the toll-free line at 888-890-1995.
• E-mail: Send an email to epacdx@csc.com with "SDWARS/UCMR Tech Support" in the Subject line.
• Fax: Assistance requests are accepted 24 hours a day at 703-917-7105. Support personnel will respond to faxed requests Monday through Friday, from 8:00 a.m. to 6:00 p.m. EST/EDT.

1. Launch onto the Internet with Internet Explorer. (CDX requires Internet Explorer 5.0 or higher with 128 bit encryption strength. If you don’t have these, CDX will allow the users to update their version of Internet Explorer.)
2. Type in the Web address: http://cdx.epa.gov. After reviewing the “Warning” notice, click the “-Click here to continue -” link.
3. To establish a new account in CDX, click the “If you are new to CDX and wish to register, please click here” link.
4. The next screen contains a Warning Notice & Privacy Statement. Towards the bottom of the screen click the “- Click here to continue -” link.
5. The following page provides terms and conditions for using CDX. Read them over, then click on the “I ACCEPT” button near the bottom of the screen.
6. The next screen is titled “CDX Registration: User Information.” Fill in the required information, then click on the “Next>>” button at the bottom of the screen. (If you have not entered information correctly or skipped a required field, you will be returned to the page. Read the red text that is displayed which will direct you to the error.)
7. The next screen is titled “CDX Registration: Organization Information.” Fill in the required information, then click on the “Next>>” button at the bottom of the screen. (If you have not entered information correctly or skipped a required field, you will be returned to the page. Read the red text that is displayed which will direct you to the error.)
8. The following screen is titled “CDX Registration: Add Program.” Click the radio button (little circle) next to Unregulated Contaminants Monitoring Rule (UCMR):, then click on the “Next>>” button right below the radio button.
9. The next screen is titled “CDX Registration: Add Program ID.” The default setting for “Program ID Type” should be “PWS.” (If you are a laboratory and are wishing to register, change this to “Lab.”) A “Role” which the user will perform for the UCMR needs to be selected, but NOTE that at least 1 person at the PWS (or laboratory) must have a “Role” of “Approver” so that you will be able to submit (approve) data in SDWARS/UCMR. (Laboratories must approve their data to allow their PWS clients to subsequently review and approve the results as the PWS’s official submission to EPA.) The value to input for “ID” is your federal PWSID (or your federal Laboratory ID). Your federal PWSID is a 9 character value beginning with your 2 letter state postal code followed by 7 digits, which is assigned by your State, e.g., OH1234567. If you do not know your PWSID, please contact your State, as they are responsible for assigning the ID. (Your federal Laboratory ID is a 7 character value beginning with your 2 letter state postal code followed by 5 digits, e.g., OH12345.) Click on the “FINISHED” button near the bottom of the screen after filling in all the required information.
10. The next screen reminds the user that a sponsor letter must still be submitted to complete registration. A link to an example sponsor letter occurs on the next screen. After you have finished with this page, click on the “Finished” button toward the bottom of the screen.
11. This completes the first step in initializing an account in CDX. The next screen the user sees is the MyCDX page.
12. The second step is to send a sponsor letter to the address listed in the example found in Step 10. [Regular mail: UCMR Project (460606) / Office of Ground Water and Drinking Water / USEPA / 1200 Pennsylvania Avenue, NW (4606M) / Washington, DC 20460. Express Service, e.g., FedEx: UCMR Project (460606) / Office of Ground Water and Drinking Water / USEPA / 1201 Constitution Avenue, NW (Suite 2160) / Washington, DC 20460] Multiple individuals may register at one PWS (or laboratory). All of these individuals can be included on a single sponsor letter from the PWS (or laboratory). Be sure that each user has gone through the on-line registration process and that their respective CDX User ID is correctly listed with their name in the sponsor letter. Processing the sponsor letter may take 3 to 5 weeks. The user will receive an e-mail notification once the account has been activated. If the user believes it has been too long to receive/process the sponsor letter, they should call the CDX Help Desk at 1-888-890-1995. (This is a toll-free number.)

SDWARS/UCMR PWS Data Review and Approval

1. Launch onto the Internet with Internet Explorer.
2. Type in the Web address: http://cdx.epa.gov.
3. Click “If you already have a CDX ID and password, click here” to log into the system.

Note: If you need to establish a CDX account or have forgotten your CDX ID and/or password, contact the CDX Help Desk at 1-888-890-1995. (This is a toll-free number.)

4. Click UCMR: SDWARS/UCMR on the Central Data Exchange - My CDX page under Available Account Profiles. If your sponsor letter has yet to be processed, you will not see this link, but you will see No Accounts Available. In this case, call the CDX Help Desk (see previous Note for phone number).
5. Click PWS from series of menu buttons on the left side of the screen starting with PWS, then sequentially Help, Home and Log Out. This will launch the SDWARS/UCMR system.
6. Click Sample Search. Under the PWS button, 4 sublinks should appear, Sample Search, Facility Report, Sampling Point Report and Contacts Report.
7a. Click on the radio button for Advanced Search, then click Search at the bottom of the page. This will be a global search of all data in SDWARS/UCMR from your PWS. Only data from your PWS should be displayed. If data from another PWS appears, let EPA know immediately. One note, if the amount of data which arises from your search is too large, it will affect the display and functionality of the search results page. In that case, you will need to limit your search (see 8b).
7b. As an alternate approach to a global search, click on the radio button for Advanced Search and any combination of boxes for Status and/or Date. This will allow you to review data within a specific time frame, by a specific status, or some combination of these criteria. Use the checkboxes and pull-down menus to define your search. Click Search at the bottom of the page.
8a. Under the 'Status' column on the results from search page, data should be identified as PWS Hold. Individually change these to PWS Approved by using the pull down menus, or use 8b to expedite approval.
8b. You can also scroll/browse through all the data, then click approve all at the bottom of the page to change all the 'Status' fields to PWS Approved at once. This will cause a pop-up screen to appear stating that you must hit Submit Status. Click OK.
9. Click submit status at the bottom of the page to save the changes you have made.
10. Click Log Out on the left side of the screen to log out of SDWARS/UCMR.

SDWARS/UCMR PWS Inventory Review and Edit

Note: This is only necessary if you do not have the required sampling location(s) listed in SDWARS/UCMR. The laboratory must know the proper facility ID and sampling point ID in order to post UCMR monitoring data correctly.)

1. Launch onto the Internet with Internet Explorer.
2. Type in the Web address: http://cdx.epa.gov.
3. Click “If you already have a CDX ID and password, click here” to log into the system.

Note: If you need to establish a CDX account or have forgotten your CDX ID and/or password, contact the CDX Help Desk at 1-888-890-1995. (This is a toll-free number.)

4. Click UCMR: SDWARS/UCMR on the Central Data Exchange - My CDX page under Available Account Profiles. If your sponsor letter has yet to be processed, you will not see this link, but you will see No Accounts Available. In this case, call the CDX Help Desk (see previous Note for phone number).
5. Click PWS from series of menu buttons on the left side of the screen starting with PWS, then sequentially Help, Home and Log Out. This will launch the SDWARS/UCMR system.

Note: If you are only interested in sampling point data, skip to #9.

Facility Information:
6. To review facility data: Click Facility Report. Under the PWS button, 4 sublinks should appear, Sample Search, Facility Report, Sampling Point Report and Contacts Report.
7. To edit facility information: Click on the radio button next to the Facility ID which you wish to edit, then click Edit Selected Facility at the top of the table. Only 10 facilities will appear on one page. You may need to click on the Next Page button at the bottom of the table to find the facility you wish to edit.
8. To add a facility: Click New Facility at the top of the table. Then enter all the information on the following screen. Save by clicking on Create Facility at the bottom of the table. Repeat if more facilities need to be added.

Sampling Point Information:
9. To review sampling point data: Click Sampling Point Report. Under the PWS button, 4 sublinks should appear, Sample Search, Facility Report, Sampling Point Report and Contacts Report.
10. To edit sampling point information: Click on the radio button next to the Facility ID for the relevant sampling point which you wish to edit, then click Edit Selected Sampling Point at the top of the table. Only 10 sampling points will appear on one page. You may need to click on the Next Page button at the bottom of the table to find the sampling point you wish to edit.
11. To add a sampling point: Click New Sampling Point at the top of the table. Then enter all the information on the following screen. Save by clicking on Update Sample Point at the bottom of the table. Repeat if more sampling points need to be added. Note: You cannot add a new sampling point unless the associated facility already exists in SDWARS/UCMR.
12. Click Log Out on the left side of the screen to log out of SDWARS/UCMR.

Return to the UCMR main page.

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