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Presidential Initiatives Federal Enterprise Architecture Information Policy and Technology Chief Information Officers Council

Government To Citizen Initiatives > Gov't To Gov't > E-Vital
Program Manager
: John McGing
: Establishes common electronic processes for Federal and State agencies to collect, process, analyze, verify and share vital statistics record information. Also promotes automating how deaths are registered with the states (Electronic Death Registration (EDR)).
Progress to Date
: National rollout of EDR began in FY 2001 when SSA signed contracts with the District of Columbia, and New Jersey to help them implement their EDR process
  Montana, New Hampshire and South Dakota have implemented their EDR system
  Signed contracts with Hawaii, Minnesota, New Mexico, New York City, South Carolina, Texas, and Washington State to assist them in implementing EDR
Next Steps
: Solicit new states to sign EDR contracts
  Implement death registration software in the District of Columbia, Hawaii, Minnesota, Montana, New Hampshire, New Jersey, New Mexico, New York City, South Carolina, South Dakota, Texas, and Washington State

Federal, state, and local government agencies need state vital records (e.g., birth and death certificates) to administer programs that promote the health and security of all citizens. The information collected by the states involves many participants including funeral directors, physicians, medical examiners and hospitals. The processes currently used to collect and maintain vital records data are largely manual and paper-based, resulting in error rates, fraud, and delays in service delivery to citizens as well as cross-agency data exchanges.

The E-Vital initiative seeks to automate and streamline the current paper-bound processes used to collect, process, analyze, and disseminate vital records information among government agencies and others that require access to vital records data according to state and federal laws and regulations. One part of E-Vital supports the initiative begun in the states to re-engineer death registration processes. The other seeks to create an on-line system that will enable the Social Security Administration and state vital records offices to verify the availability and accuracy of birth and death records. Specifically, E-Vital will:

  • Expedite the automation of state processes for death registration.
  • Simplify, through the use of Internet-based technology, processes associated with collecting, reporting, and verifying vital records.
  • Establish a framework that will facilitate more efficient processing and exchange of state-owned vital record information.

In addition to reducing administrative, program, and customer costs associated with vital records, E-Vital enhances the ability of state and federal agencies to provide quality customer service by improving the accuracy and speed of access to vital records data. E-Vital will also help to eliminate benefits fraud and erroneous payments resulting from untimely and inaccurate vital records. Initial estimates indicate that E-Vital will produce cost savings in hundreds of millions for federal and state government agencies. The states are key participants in this effort along with the Social Security Administration, Department of Veterans Affairs, Office of Personnel Management, Department of Defense, Department of Health and Human Services, and the Internal Revenue Service.


Each year the Social Security Administration receives over 6 million claims - for retirement, survivors and disability benefits - that must be verified through the use of state vital records information.

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