11.0 Archiving and Unarchiving

Synopses, Solicitations and Awards will remain in the “Active” postings on FedBizOpps until they reach the “Archive Date”. Once the “Archive Date” is reached, the files will be moved to the “Archive” postings. They will still be available from FedBizOpps, and can be accessed using the “Synopsis/Award Search” page discussed in Section 13 of this manual.

11.1 Archiving

Please Note: The FedBizOpps System archives flagged documents twice a day, at 10:00 am and 10:00 pm, Eastern Time. These documents are processed on a batch routine basis. Documents flagged for archiving by a User between 10:00 pm and 10:00 am are picked up by the system at 10:00 am and are archived immediately. Documents flagged for archiving between 10:00 am and 10:00 pm are archived after 10:00 pm.

To archive a notice, click on the "ARCHIVE" button.

Figure 11.1: Archiving a Notice

Select the file to archive listed under the heading "Select a synopsis file" or “Select an Award File”. Click on the "ARCHIVE" button, and the following screen is displayed:

Figure 11.2: Archive Screen

Scroll to the bottom of the page. If you click on the "Cancel" button, the system returns you to the previous screen.

There are three archiving options:

• Leave date as-is
• Set new date
• Remove date

If you need to keep the document posted indefinitely on FBO, select "Remove date", click on the "Save" button, and the document’s archive date will be removed. If you need to set a new archive date, select "Set new date", enter the new date, including four digit year and click on the "Save" button. The document will be set with the new archive date. If you select "Leave date as-is" and click on the "Save" button, the document will be unaltered. The following screen is displayed with an "Archive" confirmation message:

Figure 11.3: Confirmation Screen

Please Note: The archive feature can also be changed when a modification is created.

11.2 Unarchiving

A notice will need to be unarchived if you need to post additional information to the notice, such as solicitation documents or an award notice.

Please Note: The FedBizOpps System unarchives flagged documents twice a day, at 10:00 am and 10:00 pm, Eastern Time. These documents are processed on a batch routine basis. Documents flagged for unarchiving by a User between 10:00 pm and 10:00 am are picked up by the system at 10:00 am and are unarchived immediately. Documents flagged for unarchiving between 10:00 am and 10:00 pm are unarchived after 10:00 pm.

To unarchive a notice, click on the “UNARCHIVE" button.

Figure 11.4: Unarchiving a Notice

Select the file to unarchive listed under the heading "Select a synopsis file" or “Select an Award File”. Click on the "UNARCHIVE" button, and the following screen is displayed:

Figure 11.5: Unarchiving Screen

Scroll to the bottom of the page. If you click on the "Cancel" button, the system returns you to the previous screen. When you are confident that the synopsis file selected is the appropriate one to be unarchived, click on the "Save" button. The following screen is displayed with an "Unarchive" confirmation message:

Figure 11.6: Confirmation Screen

Once your notice is available in the “Active” postings, you will be able to post additional information to the notice.