8.0 Uploading Documents

Please Note: When a user logs into the FedBizOpps System, the user is issued a session number. There is a thirty (30) minute time limit for each user when using the FedBizOpps system. Once thirty minutes has passed, the system will terminate the session and the user will receive a "Your session has timed out." message. When this situation occurs, the user should log into the system again to start a new session. When the session times out, any unsaved and non-posted data is lost.

As the government is moving towards a ‘paperless’ acquisition system, the FedBizOpps system includes the capability to upload documents. You may upload solicitation files that are related to the synopsis anytime after a synopsis is posted on FBO.

Please Note:

• It is a Government Buyer’s responsibility to upload documents that are descriptive and in compliance with Section 508 of the Rehabilitation Act.

• You cannot upload files to a “Combined Synopsis/Solicitation”.

• Files greater than 4Mg may timeout your FedBizOpps 30-minute session. If you are uploading a number of large files, we recommend that you break these up into multiple uploads.

• Buyers with FedTeDS logins can now connect to and upload documents to the FedTeDS website from FedBizOpps.

To upload files, click on “UPLOAD”.

Figure 8.1: Document Uploading

If you click on the "Cancel" button, the system returns you to the first screen, with buttons at the top of the page, after the login screen.

If you are ready to upload files, select the upload type under the heading called "Type of Upload". You can upload documents with an overall header of “Solicitation”, “Amendment”, or you can choose “Other” to create your own header, such as “Response to Questions”. In this scenario, we will upload files under the header of “Solicitation”. Select “Solicitation” and click on “Next”.

Figure 8.2: Selecting a Synopsis File

If you click on the application "Back" button, the system returns you to the previous screen. If you click on the "Cancel" button, the system returns you to the first screen, with buttons at the top of the page, after the login screen.

If you are ready to upload solicitation files, select the synopsis file (solicitation number) from the “Select a Synopsis File List”. Then, click on “Next”.

Figure 8.3: Specifying Number of Files

This screen will display:

• Type of Upload
• Synopsis Title
• Synopsis File (Solicitation Number)
• Points of Contact
• Response Due Date

Type the number of files you would like to upload in the “How many files do you want to upload” field. In this example, we will upload one file.

If you click on the application "Back" button, the system returns you to the previous screen. If you click on the "Cancel" button, the system returns you to the first screen, with buttons at the top of the page, after the login screen.

If you are ready to upload, click on “Next”.

Please Note: Buyers with a FedTeDS login can now upload their "sensitive acquisition related information" to FedTeDS by clicking on the "Upload to FedTeDS" button. For more information on FedTeDS or for help with the FedTeDS website, please visit FedTeDS at: http://www.fedteds.gov.

Figure 8.4: Uploading Documents

8.1 File Name

Please Note:

• Before uploading a file, please ensure the filename includes only alphanumeric characters and dashes. If you include any other characters in the filename, such as a space, your document will not upload properly.

• Filenames within a solicitation must be unique. You can only use a specific filename once. The FedBizOpps system preserves the filename used in the upload, and the directory structure is organized around solicitation numbers. When a file is uploaded to the directory where a file with the same name exists, the new file will overwrite the old file.

To retrieve your files from your hard drive or disk, click on “Browse”. Once you have located the appropriate file, highlight the filename and click on “Open”.

The location of the file will populate the “Filename” field. In this scenario the document is located on a disk in the A: drive:

A:\FBODemoDoc1.doc

Please Note: If you upload files off of a disk, you CANNOT REMOVE the disk until the upload is complete.

8.2 File Type

You will need to select the type of file from the “File Type” field. This document is a Microsoft Word document.

Selecting the correct "File Type" is very important. You should always select the correct "File Type" from the pull-down menu. If you select the wrong "File Type", users may have trouble opening your file(s).

8.3 Brief Description

Once you have selected the file and file type, you will need to give the file a description. The “Brief Description” should clearly describe the document to the Vendor. For example, "Request for Proposals", "Request for Quotations," "Statement of Work," or "Specifications".

Please Note:

• You must fill in the “Brief Description” field. Without a description, Vendors will not be able to view your file(s).

• Files may not be listed on FedBizOpps in the order in which you select them for upload. If you need your files to be listed in a certain order, it is recommended that they be numbered and followed by a clear, concise description.

  For Example:

  1-1 Solicitation Package

  1-2 Drawings
  

Figure 8.5: Document Specifications

Once the “File Name”, “File Type”, and “Brief Description” have been populated, click on “Done”.

Figure 8.6: Pre-Upload Summary

The “Pre-Upload Summary” will display:

• Type of Upload

• Synopsis Title
  

• Synopsis File (Solicitation Number)
  

• Points of Contact
  

• Response Due Date
  

• Document Description
  

• File Size
  

• File Format
  

• File Name

To complete the upload procedure, scroll to the bottom of the page. If you click on the "No" button, the system returns you to the beginning of the screen called "Document Uploading".

If you are ready to complete the upload process, click on the "Yes" button.

Figure 8.7: Confirmation Screen

If your file(s) uploaded successfully, you will receive a confirmation screen.

Once you have posted the files, we recommend that you check the status of your posting on FedBizOpps. Instructions on how to check the status of your posting can be found in Section 13 of this manual.

If you receive anything other than a confirmation screen, please check the status of your posting on FedBizOpps. If your notice is not on FedBizOpps, please contact the FedBizOpps Help Desk at 877-472-3779 or fbo.support@gsa.gov for assistance.