Training Systems Division
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In accordance with Class Deviation, DAR Tracking No. 99-O0002 of 29 Jan 99, except as set forth in FAR 15.304(c)(3)(ii), in accordance with FAR 15.304(c)(3)(i), past performance shall be evaluated in all source selections for negotiated competitive acquisitions expected to exceed $5,000,000 for Systems and Operations Support or expected to exceed $1,000,000 for all other acquisitions. This class deviation is effective until further notice. IPTs may evaluate past performance in source selections under these thresholds as they see fit. Source selection authorities must be given maximum latitude to focus on those specific areas of contractor performance that will provide the best predictors for successful performance of the instant acquisition.
In accordance with FAR 15.304(c)(3)(ii), past performance need not be evaluated if the contracting officer documents the reason past performance is not an appropriate evaluation factor for the acquisition (OFPP Policy Letter 92-5). In accordance with FAR 15.101-2(b)(1), if the contracting officer documents the file pursuant to FAR 15.304(c)(3)(ii), past performance need not be an evaluation factor in lowest price technically acceptable source selections. If the contracting officer elects to consider past performance as an evaluation factor, it shall be evaluated in accordance with FAR 15.305. However, the comparative assessment in FAR 15.305(a)(2)(i) does not apply. If the source selection team determines that past performance is a discriminator in an lowest price technically acceptable procurement, then the criteria by which past performance will be evaluated on a pass/fail basis must be articulated in the solicitation. If the contracting officer subsequently determines that a small business' past performance is not acceptable, the matter shall be referred to the Small Business Administration for a Certificate of Competency determination, in accordance with the procedures contained in FAR Subpart 19.6 and 15 U.S.C. 637(b)(7).
In accordance with Class Deviation, DAR Tracking DO0002, in accordance with FAR 42.1502, agencies shall prepare an evaluation of contractor performance for each contract in excess of $5,000,000 for Systems and Operations Support contracts and $1,000,000 for all other contracts regardless of the date of contract award. This class deviation is effective further notice. Effective 1 Feb 98, in accordance with USD(A&T) memo of 20 Nov 97, collection of contractor past performance information as discussed in FAR 42.1502 shall commence.
In February 1997 the Department of the Navy (DON) established a past performance team to develop guiding principles for the collection and use of past performance information. As a result, the DON Contractor Performance Assessment Reporting System (CPARS) Guide was implemented by ASN-RDA Memo of 2 Oct 97. The DON CPARS is a policy and procedure for systematically assessing contractor performance through the use of a Contractor Performance Assessment Report (CPAR) and will ensure that past performance information is current and available for use in source selections.
DoD Guide To Collection Of Past Performance Information. This document is a guide to collection and use of past performance information for DoD that was developed as a joint team effort. Members of the Past Performance Integrated Product Team and the FAR 15 rewrite team contributed to the content of this guide which is intended for use by the defense components and will be placed in the DoD Deskbook. The Comptroller General decisions cited in the guide are being reviewed by the Office Of General Council at the Office of the Secretary of Defense (A&T).
Program Executive Officers (PEOs) and Systems Commanders (SYSCOMS) shall develop implementation plans to include training the workforce in order to initiate the collection of past performance information by February 1998. NAWCTSD conducted training on 12 March, 4 May, and 16 Jun 98. The 16 Jun 98 training videotape is available for checkout from 1.0AP or the VTC.
The Contractor Performance Assessment Reporting System (CPARS) is to ensure that data on contractor performance is current and available for use in source selections. Performance assessments will be used as an aid in awarding contracts to contractors that consistently provide quality, on-time products and services that conform to contractual requirements. CPARS can be used to effectively communicate contractor strengths and weaknesses to source selection officials. During the source selection process, the offeror should be notified of relevant past performance data derived from CPARS that requires clarification or could lead to a negative rating. ALL CPARs ARE TO BE PREPARED USING THE AUTOMATED CPAR SYSTEM. SEE NAVSEA CPARS AUTOMATED INFORMATION SYSTEM WEBSITE BELOW OR CALL YOUR FOCAL POINT FOR INFORMATION. The NAWCTSD CPARS Focal Point for CPARS policy or for assignment of CPARS AIS passwords can be reached at 407-380-4146.
See the following sources for additional CPARS information:
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In addition to the availability of past performance information in CPARS, as discussed above, the following documents are available to assist you in establishing Performance Risk Assessment Groups (PRAGs), developing past performance source selection criteria, writing Section L and M solicitation language, obtaining information on a contractor’s past performance, evaluating past performance and discussing past performance:
NOTE: When referring to the above documents, it should be noted that FAC 97-2, the FAR Part 15 Rewrite, effective 10 Oct 97, changed the process for evaluating past performance. When reference is made to neutral ratings and the type of past performance information that should be taken into account when asking for past performance information from offerors, refer to FAR 15.305(a)(2)(i) through (iv).
From time to time, other Government activities may request NAWCTSD Project Managers, Engineers, Logisticians and Contract Specialists/Contracting Officers to complete past performance questionnaires for previous NAWCTSD contractors as a part of a source selection that they are conducting. If the IPT member knows there is a CPAR(s) available in the CPARS Automated Information System (AIS) for the contractor requested, the IPT member should first contact the Government activity and ask if they are familiar with the CPARS AIS. The IPT member should then refer them to the CPARS website and recommend they complete a DoN Source Selection Access Request Form in order to gain access to CPAR(s) available for the contractors requested. The IPT member should then advise them that they will still complete the questionnaire after the Government activity has an opportunity to review any CPAR(s) to first see if the information requested in the questionnaire can be answered by a CPAR(s). If no CPAR(s) is available in the CPARS AIS, the IPT member should complete the questionnaire as requested and return to the Government activity.
In the event that a questionnaire is received directly from potential offerors regarding the source selection that they are participating in, contact the Government activity responsible for release of the solicitation and go through the steps outlined above first. If a questionnaire is ultimately completed, insure the completed questionnaire is sent back to ONLY the Government activity responsible for release of the solicitation.
Past performance questionnaires should not be confused with questionnaires or surveys requested by contractors concerning the government's satisfaction with the requesting contractor's performance. This also includes past performance questionnaires from contractors regarding the past performance of another contractor. These surveys are governed by COMMANDGRAM 11-95, Survey Policy and should not be filled out. You should politely respond in a letter that you commend their efforts in Total Quality Management; however, it would be inappropriate for you to respond. COMMANDGRAM 11-95 will be revised in the near future.
Training Systems Division |
Last Update: 3 February 2003 |
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