Your Address
Your City, State, Zip Code
Date
Name of Contact Person, if
available
Title, if available
Company Name
Consumer Complaint Division (If you have no specific contact.)
Street Address
City, State, Zip Code
Dear (Contact Person):
Re: (account number, if applicable)
On (date), I (bought, leased,
rented, or had repaired) a (name of the product, with serial or model
number or service performed) at (location, date and other important details
of the transaction).
Unfortunately, your product
(or service) has not performed well (or the service was inadequate) because
(state the problem). I am disappointed because (explain the problem: for
example, the product does not work properly, the service was not performed
correctly, I was billed the wrong amount, something was not disclosed
clearly or was misrepresented, etc.).
To resolve the problem, I would
appreciate your (state the specific action you want - money back, charge
card credit, repair, exchange, etc.) Enclosed are copies (do not send
originals) of my records (include receipts, guarentees, warranties, canceled
checks, contracts, model and serial numbers, and any other documents).
I look forward to your reply
and a resolution to my problem, and will wait until (set a time limit)
before seeking help from a consumer protection agency or the Better Business
Bureau. Please contact me at the above address or by phone at (home and/or
office numbers with area code).
Sincerely,
Your name
Enclosure(s)
• describe purchase
• name of product, serial number
• include date and place of purchase
• ask for specific action
• enclose copies of documents
• state problem
• give history
• allow time for action
• state how you can be reached
Keep all copies of your letter,
fax or e-mail, and all related documents
|
