General Site Information: Include geographical
locations of
main and branch offices, approximate size and physical layout of
each office,
which numbered floors the offices occupy, and the age and
historical significance
of buildings occupied.
Threat Information: Generally describe threats and any other
factors which
should be considered in determining appropriate security measures
for district
offices. Include information concerning the crime rate in the
immediate area,
domestic terrorist or criminal organizations which are based or
operate within
the district, and any geologic phenomena or severe recurring
weather conditions
(e.g., earthquakes, tornados, flooding, hurricanes, etc.).
Security Responsibilities: Identify those individuals
assisting the DOSM
and outline the security assignments and responsibilities of each
(i.e., Deputy
DOSM, Communications Security Representatives, System Manager,
Safety and Health
Coordinator, etc.).
Personnel Security: Briefly describe the applicant screening
and grand jury
reporter clearance processes and procedures concerning background
investigations,
reinvestigations, requests for national security clearances, and
assignment of
personnel to the Organized Crime and Drug Enforcement Task Force.
Information Security: Discuss briefly the types and volume of
information
(e.g., tax, grand jury, privacy act, witness protection, national
security, etc.)
held, and describe the procedures, equipment, and facilities used
to protect and
store such information during both working and nonworking hours.
Include a
description of the frequency, procedures, and equipment used for
the destruction
of documents, and identify any private contractors or facilities
employed to
perform destruction.
Computer Security: To illustrate compliance with DOJ Order
2640.2C,
include information concerning: the designation of the Computer
Systems Security
Officer; the status of computer security and contingency plans; the
dates and
results of the most recent risk analyses; any office-specific
policies and
procedures developed; backup file procedures; and the
implementation of password
procedures and virus detection, access control, and encryption
software.
Secure Communications: Identify the COMSEC Representatives,
and indicate
any training they have attended. Describe the number and locations
of secure
telephones and secure facsimile equipment installed in each
district office.
Physical Security: Identify those individuals who represent
the USAO on
Court Security and/or Building Security Committees. Indicate
security measures
employed at building and USAO entry points, including: hours and
type (i.e.,
USMS, CSO, GSA, contract) of guard coverage, locations of
magnetometer and X-ray
screening equipment, entities providing emergency response during
working and
nonworking hours, building access procedures during nonworking
hours, any nearby
government offices which could offer assistance (e.g., FBI, USMS,
ATF, etc.).
Briefly describe the hardware and procedures employed in the
security system of
each district office. Describe the procedures by which visitors
and employees
enter the USAOs. Specify when offices are cleaned, and what level
of supervision
is provided cleaning personnel. List other areas within the USAO
which employ
compartmented access controls such as computer rooms, secure
storage/vault areas,
interview rooms, financial collection offic
es, or secure conference rooms, and explain the additional controls
utilized.
Describe the location and physical security of the grand jury room.
Include an
evaluation of its susceptibility to physical penetration during
working and
nonworking hours, the ease with which witnesses may be brought in
undetected, and
whether discussions are audible to individuals outside.
Occupational Safety and Health: Identify the Safety and
Health Coordinator
and indicate what, if any, training the coordinator has attended.
Briefly
discuss procedures and local policies developed, and any unique
situations which
impact upon the safety and health program, and measures undertaken
to alleviate
them.
Emergency Planning: This section will contain a copy of the
Occupant
Emergency Plan and a discussion of any special provisions which
have been
established in support of the plan. Specific items which are to be
included are:
whether or not this office is the prime tenant in a Federally-owned
facility;
if the plan makes provisions for communications, a command center,
serious
illness, injuries or mechanical entrapment; identification of
emergency medical
resources; identification of employees trained in first aid/CPR;
evacuation
procedures; designation of key individuals and assignment of
duties; bomb
threat, search and removal procedures.
Indicate if, for the purposes of federal emergency
preparedness programs,
the USA has been designated a regional senior DOJ official and
identify the
individual appointed as the JREC. Explain the development and any
provisions
adopted in support of this program, and describe the procedures
used to implement
liaison between the JREC, the Federal Emergency Management Agency,
and
participating DOJ field components. Indicate the development and
use of
contingency plans for bomb threats, alternate information storage,
natural
disaster, inclement weather, for flood or fire. This section
should also include
estimates for off-site emergency requirements such as: space
requirements,
storage requirements, transportation, financial and personnel
support.
Security Education and Awareness: Provide a brief overview of
the
frequency, content, and methods used to furnish employees
information and
training concerning the various security disciplines.
Security Deficiencies: Identify any security deficiencies,
explaining
limiting or other factors (e.g., building design, office
procedures, etc.) and
any remedial steps being taken to correct the situation.
Dissemination: Indicate to what personnel and organizations
the plan is
distributed.