Freedom of Information Act (FOIA)

Freedom of Information Act

Welcome! The purpose of this site is to provide you with information about requesting Defense Contract Management Agency records under the Freedom of Information Act (FOIA).

The FOIA gives any person the right to request access to records of the Executive Branch of the United States Government. The records requested are disclosed unless they are protected by one or more of the exempt categories of information found in the FOIA. Records that, generally, may be protected from disclosure are: Properly classified material; limited kinds of purely internal matters; matters exempt from disclosure by other statutes; trade secrets or commercial or financial information obtained from a person and privileged or confidential; internal agency communications that represent the deliberative, pre-decisional process, attorney work product, or attorney-client records; information that would be a clearly unwarranted invasion of personal privacy; law enforcement records to the extent that one of six specific harms would result from disclosure; bank examination records; and oil well and similar information.

Notwithstanding the above protections, the FOIA requires Federal agencies to provide the fullest possible disclosure of information to the public. Administrative and judicial remedies are available to those persons denied access to records.

DCMA FOIA Mailing Address:

DCMA FOIA Mailing Address:
FOIA/Privacy Officer
Defense Contract Management Agency
Congressional & Public Affairs Staff
P.O. Box 151300
Alexandria, VA 22315-9998
(703)428-1453

Electronic Reading Room

DCMA One Book Policy (redacted)
Agency Organization Chart
DCMA FOIA Handbook
DoD FOIA Guidance

DCMA Popular FOIA Requests:

Lists of Names

In the aftermath of the terrorist attacks of September 11, 2001, the Department of Defense (DoD) reviewed its policy regarding the release of names and identifying information of personnel not assigned to units protected from release by 10 USC § 130b. As a result of this review, and in accordance with the Under Secretary of Defense memo dated November 9, 2001, reference: OI-COOR-101, SUBJECT: Withholding of Personal Identifying Information Under the Freedom of Information Act (FOIA), this Agency does not maintain for the public’s use a telephone directory, a list of credit card holders, a list of names of employees, or site maps.
IMPAC Card Holders

Certain DCMA employees are authorized to purchase supplies using the International Merchant Purchase Authorization Card (IMPAC) program. This Agency has no specific requirement to maintain "listings of IMPAC holders" for program administration or to facilitate public access that would identify DCMA employees who hold IMPACs. Individuals interested in contacting DCMA IMPAC holders should write each DCMA office directly. Correspondence should be addressed to: ATTN: IMPAC HOLDERs at that address.

DCMA Contracts/Unit Price Information

DCMA does not ordinarily release unit prices information from contracts not awarded by this Agency. This policy is based on the recent federal court ruling in McDonnell Douglas Corp. v. United States Dep't of the Air Force, 215 F. Supp. 2d 200, 205-09 (D.D.C. 2002). For information about a contract not awarded by this Agency, please address your FOIA request to the agency that awarded the contract.
CMA Contracts

Some recent DCMA contracts are available to you below. The unit price information has been removed based on exemption b4 under the FOIA. If you are seeking this information from a DCMA awarded contract, please see the DCMA FOIA handbook for information on how to make a FOIA Request.

Locating a Contracting Office or Audit Reports

If the DoD contract number is known (e.g., DACA63-03-D-0005), the contracting officer may be identified by referring to Appendix G of the DoD FAR Supplement for all contracts issued prior to November 2003. Scroll down near the bottom of the page to locate Appendix G. Appendix G is arranged by DoD Component, so knowing the parent organization (e.g., Army, Navy, Air Force, etc.) of the contracting officer makes it easier to locate the contracting activity. The first grouping of letters and numbers prior to the first dash in the contract number is the DoD contracting officer identifier (e.g., DACA63 identifies the U.S. Army Engineer District, Fort Worth). Once the DoD contracting officer has been identified, requesters seeking copies of contracts or Defense Contract Audit Agency (DCAA) audit reports may direct their Freedom of Information Act request directly to that activity. DoD contracting activities have the sole discretion of release for audit reports prepared for it by the DCAA. Requesters seeking audit reports must make their requests directly to the DoD contracting activity rather than DCAA.

NOTE: The link cited above is the last issuance, October 1, 2003, of Appendix G of the DoD FAR Supplement. Earlier versions of Appendix G to the DoD FAR Supplement, which will be useful for older contracts, may be found on the Defense Procurement and Acquisition Policy website (See gray box with drop down menu, “Browse the DFARS”). In November 2003, all contracts issued by the Department of Defense began using the DoD Activity Address Code (DoDAAC) as part of the contract number (e.g. W9126G-04-D-0001, note: W9126G is the DoDAAC). DoDAAC codes are not currently publicly available. Requesters seeking copies of contracts or DCAA audit reports issued on newer DoD contracts, will need to submit FOIA requests.