Recipients of NOAA Financial Assistance (Grants or Cooperative Agreement
Awards) may receive an unfunded ("no-cost") extension of their
award beyond the original expiration date if they need more time to finish
the sponsored project. Recipients without Expanded Authorities need to request
prior approval in accordance with the following Unfunded Extension Checklist:
UNFUNDED EXTENSION CHECKLIST
Requests for Unfunded Extensions to NOAA grant and cooperative agreement
awards to recipients without Expanded Authorities require the following
information in a letter to the Program Officer signed by the authorized
official:
What work in the approved proposal remains to be completed?
What is the requested new expiration date?
Explain why the work was not completed during the original award period.
How much unobligated funds remain?
Provide a budget for work to be completed during the extended period, including
federal and nonfederal share.
The Program Officer must assure that performance progress reports are up
to date and include a memo to the Grants Officer recommending approval of
the extension.
Grants may not be extended merely to allow recipients to spend unobligated
funds.
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Unfunded Extensions For Recipients With Expanded Authorities
Recipients with Expanded Authorities are requested to notify the Grants
Management Division and the COP Grants Specialist when they choose to use
their authority to give themselves a one-time unfunded extension of up
to one year at the end of the project period. Unfunded extension requests
must be received minimally 10 days before the end of the project period.
Grants may not be extended merely to allow recipients to spend unobligated
funds.
Following is a sample letter which provides the NOAA Grants Management
Division and the COP Grants Specialist with the grant number, new
expiration date, and reason for extension. Submit
by e-mail to Mike.Atsalinos@noaa.gov and Leslie McDonald (click
for automatic e-mail address).
Sample e-mail:
"Dear Mr. Atsalinos and Mrs. McDonald:
This letter is to inform you that we are electing a one-year unfunded extension
for NOAA Grant NA66RG0070, which is covered by the Expanded Authorities
of OMB Circular A-110, Subpart C, Section 25. The new expiration date is
August 31, 1998.
Listed below are reasons for the extension:
Additional time is required beyond the original expiration date of August
31, 1997, to assure completion of the original approved project scope and
objectives. Project R/C-E-39 needs to conduct additional sampling to validate
unexpected research findings related to the effect of propeller scars on
seagrass habitat.Estimated time for completion of the work is August 31,
1998.
We will provide final financial and progress reports at that time.
Sincerely
Authorized Signer"
