This page last modified 9 July 2003

BASD Error: If you have tried to access your transcript online and encountered a BASD error, you should receive an email reply from AARTS with the BASD date that is recorded in our data base. An incorrect BASD has no effect on viewing or receiving your transcript as "Time In Service" is no longer displayed on the transcript. Many service members are unaware that they have an adjusted BASD. If you had a break in service between enlistments, you should subtract the total amount of time of your previous enlistment(s) from the entry date of your current enlistment to determine your adjusted BASD date. For example, if you recently entered the service on 1 May 1998 with three years and three months prior service your adjusted BASD would be 1 February 1995. If you still believe your BASD to be in error and want to have it corrected, veterans should send in a copy of your earliest DD Form 214 or NGB Form 22 in accordance with the directions for veterans below. Active service members (including those in an active drill status with the National Guard or Reserve) will need to mail or fax a current copy of their LES, DA Form 2-1 or ERB as described below in item 4 for active personnel.

Types of information included on your transcript:

MOS: Any MOS that you were officially awarded--primary, duty, or secondary. The MOS must be annotated on your DA Form 2-1 (active) or DD Form 214 or NGB Form 22 (inactive) (or DD Form 215, Correction to DD Form 214 or NGB Form 22A, Correction to NGB Form 22).

Types of information NOT included on your transcript:

Courses: Local training taken at the garrison/company/unit level or Army Education Center (i.e., motor pool training; Microsoft (MS) computer classes; unit armorer classes; Leadership Education And Development (LEAD) training); FEMA courses; any correspondence course NOT reported through the Army Training Requirements and Resources System (ATRRS); civilian courses (any course taken at or through a civilian college even if paid for by the Army); courses taken while a member of another military service (Air Force, Navy, Marine Corps, etc.).

	USE THE THREE QUESTION RULE FOR DETERMINING WHETHER A COURSE CAN BE ADDED TO YOUR TRANSCRIPT: Is the course documented on your Enlisted Record Brief (ERB)/Officer Record Brief (ORB)? Was a Department of the Army certificate issued upon completion of the course? Was the course taken at a formal Army school? If the answer to any of these questions is "No" then it does not qualify for inclusion on the AARTS transcript.

MOS: Any MOS that you served in an unofficial capacity or held while a member of another military service (Air Force, Navy, Marine Corps, etc.). All MOSs must be documented on your DA Form 2-1 (active) or DD Form 214 or NGB Form 22 (inactive) (or DD Form 215, Correction to DD Form 214 or NGB Form 22A, Correction to NGB Form 22). An NCOER form is not an acceptable document for adding an MOS to your AARTS transcript.

1. Write a letter to AARTS stating the specific nature of the problem(s). Include the AARTS ID number if you have recently received a transcript. If the discrepancy concerns qualifying course omissions (see above), include copies of your Service School Academic Evaluation Reports (DA Forms 1059) or course completion certificates. DA Forms 1059, if you have them, are preferred over certificates because they contain more of the information we need for research. Please include your mailing address and/or a daytime phone number or email address in the event we need to return documents to you or contact you for more information.
   
   
2. Go to your Personnel Services Center (PSC)/unit and obtain a certified copy of your DA Form 2-1 or Enlisted Records Brief (ERB). If the discrepancy on your transcript concerns an omission of either course or MOS, make sure the missing item is annotated on your form prior to certification. We cannot make the correction for you if the missing information in question is not documented on your form.
   
   
3. Your PSC/unit must certify the DA Form 2-1 or ERB with the statement "True copy of the original ." along with the date and original signature of the NCOIC/OIC.
   
   
4. Mail or fax your letter and certified DA Form 2-1 (and DA Forms 1059 or course completion certificates as needed for course omissions) to the address/fax number above. A current copy of your LES for BASD correction does not need to be certified. Please be sure to include a letter with your documents to help aid our research in correcting your transcript and provide you with more efficient service.
   
   
5. You may want to print this checklist before submitting your documents to AARTS for research.