ORDERING A TRANSCRIPT

The AARTS staff fills over 2,000 requests per week.  Transcript requests are processed on the day they are received and mailed not later than the following working day to academic institutions, soldiers, veterans, Army Education Centers, and employers around the world. You may obtain an AARTS request form from your Education Center or you can get it here at our web site.  If you've never had a transcript before, we suggest that you visit your Education Center first so that they can explain to you how to use the transcript, its contents and benefits.  To request your transcript, the following information is provided:

AARTS Operations Center
415 McPherson Ave
Ft Leavenworth, KS  66027-1373

FAX: (913) 684-2011 or DSN 552-2011
 (Please note: Due to minimal staffing, we are unable to call you with verification that your fax was received by the AARTS Operations Center.)

email: aarts@aarts.army.mil
(Please use "Transcript Request" in the subject line.)

To request a personal copy of your AARTS Transcript:

Fill out and mail or fax (see address and fax number above) our AARTS Transcript Request Form or mail or fax a letter (hand-written is OK) or send us an email * (Please note: Although we can accept an email or faxed request, we are unable to email or fax your transcript back to you at this time. You will need to provide us with a return postal address (your home or unit address) for us to mail you your transcript.) If you are not using the form, please be sure to include the following information in your letter or email request :

• Name
• Social Security Number
• BASD or PEBD
• Your mailing address
• Current status (i.e., Regular Army, National Guard, Reserve, or Veteran)
• Method we can contact you during the day (7:00-3:30 CST, phone number or email address)

You can also print a personal copy of your web transcript.

*E-mail requests are currently limited to personal copies only of your AARTS transcript due to the signature requirement for release to third parties. However, if you have a scanner, you can scan your signed form or letter and send it to us as an email attachment and we will then send an official copy to a third party. We can only send official transcripts if the request includes a signature or was requested via our secure transcript site (use link above). Our email address is listed above for personal requests.

To request an institutional copy* of your AARTS Transcript to be sent to a third party (college, potential employer, other):

Fill out and mail or fax (see address and fax number above) our AARTS Transcript Request Form or mail or fax a  letter (hand-written is OK). If you are not using the form, please be sure to include the following information in your letter request:

• Name
• Social Security Number
• BASD or PEBD
• Current status (i.e., Regular Army, National Guard, Reserve, or Veteran)
• Your mailing address (if you would also like a personal copy)
• Accurate mailing address of third party (Soldiers/veterans occasionally have a requirement to provide an institutional copy of their AARTS transcript as part of an enrollment/licensure/employment packet. If so, please specify that you need the institutional copy mailed to you in a sealed envelope AND provide the complete name and mailing address of the college/employer/licensure board, etc. on your request so that it may be entered into the AARTS database.)
• Your signature
• Method we can contact you during the day (7:00-3:30 CST, phone number or email address)

You can also request an official copy of your transcript from the list of institutions at our web transcript site. If you don't see your institution listed, you will need to follow the instructions above as web requests are currently limited to the colleges available at our site.

*Email requests are currently limited to personal copies only of your AARTS transcript due to the signature requirement for release to third parties. However, if you have a scanner, you can scan your signed form or letter and send it to us as an e-mail attachment and we will then send an official copy to a third party. We can only send official transcripts if the request includes a signature or was requested via our secure transcript site (use link above). Our email address is listed above.